A MICROPROJECT REPORT ON

“Study of Organizing at Supervisory Level”

SUBMITTED BY –

RollNo. Enrollment No. Students Name

32 2216440378 Samreen Shakeel Chaugale

47 2216440393 Kavita Balkrishna Pujari

50 2216440396 Siddhi Shriniwas Savji

UNDERTHEGUIDANCE OF

Mr. S.M.Dsouza

DEPARTMENT Of COMPUTER SCIENCE & ENGINEERING

SANJAY GHODAWAT INSTITUTE, ATIGRE ACADEMIC YEAR:

2024-25 (SEM – VI)

Sanjay Ghodawat Institute, Atigre 1

 Certificate

This is to certifythat the Micro project work entitled

“Study of Organizing at Supervisory Level”

Has been successfully completed by

RollNo. Enrollment No. Students Name

32 2216440378 Samreen Shakeel Chaugale

47 2216440393 Kavita Balkrishna Pujari
50 2216440396 Siddhi Shriniwas Savji

In the Subject
Network Information Security (22618)
For the fulfillment of
Diploma in COMPUTER SCIENCEANDENGINEERING
Maharashtra State Board of Technical Education During theacademic
year 2024-25 under the guidance of

Mr.S.M.Dsouza Mr .S.V.Chavan
Project Guide H.O.D

Dr.V.V. Giri
Director

Sanjay Ghodawat Institute, Atigre 2

 ACKNOWLEDGEMENT

During the selection of topic entitled as -Study of Organizing at Supervisory Level, the help we
received from our professors, family, and friends is invaluable and we are forever indebted to them.
We would first like to express our gratitude to our Director Dr. V. V. Giri Our HOD Mr. S. V.Chavan
And our Project Guide Mr.S.M . Dsouza for their immense support, suggestion,
encouragement and interest in our micro project work. Without their invaluable suggestions our project selection
would be incomplete.
Last but not least, we would like to thank our friends, parents and group members for their
belief and patience in our endeavor.

SUBMITTED BY –

RollNo. Enrollment No. Students Name

32 2216440378 Samreen Shakeel Chaugale

47 2216440393 Kavita Balkrishna Pujari
50 2216440396 Siddhi Shriniwas Savji

Date:-
Place:- Atigre

Academic Year 2024-25

Sanjay Ghodawat Institute, Atigre 3

 DEPARTMENT OFCOMPUTERSCIENCE&
ENGINEERING

ProgramCode– CW-6-

Course Name - MAN

Course Code-22509

Project Title- “Study of Organizing at Supervisory Level”

Micro
Exam
Roll No. Enrollment Project
Sr. Nameof Student SeatNo. Total
No. Marks
No.

G I 6+4=10

1 32 2216440378
Samreen Shakeel Chaugale
2 47 2216440393
Kavita Balkrishna Pujari
3 50 2216440396
Siddhi Shriniwas Savji

Mr.S.M.Dsouza
Course Faculty Signature

Sanjay Ghodawat Institute, Atigre 4

 Program Name – Computer Science & Engineering Program Code – CW-6-I

Course Name – Management

Project Title – “Study of Organising at Supervisory Level

CourseOutcomes (CO), Practical Outcomes (PRO’s) and Unit Outcomes (UOs) Mapping

PRO’sandPSO

COs Mapping UOs

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 MICRO-PROJECT DIARY

Sr.
From Date to Date Activity Performed
No.

1 19th Jan – 25th Jan 2025 Introduction

2 28th Jan – 1sh Feb 2025 Analysis of project

3 3rd Feb – 19th Feb 2025 Searching points which are required for the project

4 21st Feb -26th Feb 2025 Collecting the information of project

5 4th Mar – 10th Mar 2025 Learning main points for program

6 11th March – 20th March 2025 Creating the project

7 21th March – 30th March 2025 Analyzing the Project

8 1st April -5th April 2025 Edit the project

9 10th April– 12th April 2025 Arranged all information in particular manner

10 Submitted Final Micro-Project

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 Index

Sr. Page
CONTENT
No. No.

1 8
Abstract
2 9
Introduction
3 10
Organizing the Physical Resources
4 11
Importance of Organizing
5 12
Roles of supervisors while Organizing of physical Resources
6 13
Process of Organizing Physical Resources
7 14
Principles of Organizing
8 15
Conclusion
9 16
Reference

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 Need of Artificial Intelligence

ABSTRACT

Organizing at the supervisory level is a fundamental aspect of management that ensures smooth
workflow, optimal resource utilization, and enhanced productivity within an organization. Supervisors act
as the link between top management and employees, playing a crucial role in implementing structured
processes that define roles, assign responsibilities, and streamline operations. Effective organizing helps
in task delegation, communication, teamwork, and performance monitoring, leading to improved
efficiency and employee satisfaction.
Furthermore, proper organizing enables organizations to maximize resources such as manpower,
machinery, and materials while reducing inefficiencies. It also helps in conflict resolution, maintaining
discipline, and fostering a structured work environment that supports collaboration and long-term business
growth. By ensuring clarity in job roles, supervisors can minimize confusion and prevent duplication of
work, ultimately enhancing productivity.
Additionally, organizing allows businesses to adapt to change, implement growth strategies, and
scale operations efficiently. This study highlights the significance of organizing at the supervisory level,
emphasizing its impact on operational efficiency, employee engagement, and overall business success. By
mastering organizational principles, supervisors can significantly contribute to the sustainability and long-
term development of their organizations.

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 Need of Artificial Intelligence

INTRODUCTION

The process of organizing at the supervisory level is essential for achieving efficiency and
productivity in an organization. Supervisors are responsible for implementing management strategies,
structuring work processes, and ensuring that tasks are assigned appropriately to employees. By clearly
defining roles, responsibilities, and reporting structures, supervisors help eliminate confusion, prevent task
duplication, and create a more structured work environment. A well-organized supervisory structure
enhances coordination between different teams, ensuring smooth operations and efficient workflow
execution.
One of the fundamental aspects of organizing at the supervisory level is effective task delegation.
Employees perform best when they are assigned duties that align with their skills and expertise. When
tasks are distributed appropriately, work is completed efficiently, errors are minimized, and productivity
increases. Proper delegation also ensures that no employee is overburdened while others are underutilized,
leading to a balanced workload and higher job satisfaction.
Another critical function of organizing is ensuring optimal resource utilization. Organizations
must manage manpower, machinery, and materials efficiently to maximize productivity and minimize
wastage. Supervisors play a key role in ensuring that resources are allocated effectively, preventing
unnecessary costs, and enhancing operational efficiency. Without proper organizing, businesses risk
inefficiencies that can lead to financial losses and decreased competitiveness.
Additionally, organizing establishes a chain of command within an organization, clarifying who
reports to whom. This structure ensures that employees understand their responsibilities, receive clear
instructions, and have a clear line of communication with their supervisors. An efficient reporting system
allows for quick decision-making, minimizes misunderstandings, and promotes smooth workflow
execution. By implementing a structured communication framework, supervisors can enhance
coordination and teamwork, ensuring that employees work collaboratively toward achieving
organizational goals.

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 Need of Artificial Intelligence

Organizing the Physical Resources

Organizing is the function of management which is followed after planning. Once person have
plans, they should organize the necessary resources for accomplish of desired goals. The organizing
become necessary when two or more people work together to achieve common organizational goals.
Organizing is necessary for systematic and smoother functioning of any organization. Assigning the
work and granting the authority to attain goals are two important elements in organizing at supervisor
level.
In organizing the synchronization of all available resources takes place. These resources can be
physical resources, human resources, financial resources, information resources, organizational
resources etc.Organizing these resources properly can enhance productivity in the organization.
Organizing refers to the relationship between people, work and resources used to achieve the unique
organizational goals or objectives. According to Chester Barnard, “Organizing means person is able
to define the role positions, the jobs related to the role position, the co-ordination between authority
and responsibility.”
According to Theo Haimann, “Organizing is the process of defining and grouping the activities
of an organization and establishing the authority relationships between them." According to Louis
Allen, "Organizing is the process identifying and grouping the work to be performed, defining and
delegating authority- responsibility, and establishing relationships for the purpose of motivating
workers to work most effectively together while achieving the organizational objectives..
Organizing at supervisory level can be in the form of
• Developing job descriptions,
• Designating tasks,
• Fixing locations of equipment,
• Collecting data for developing of budgets,
• Arrangement of workstations and storage areas,

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 Need of Artificial Intelligence

Importance of Organizing

1. Establishes a Pattern of Relationships:

Organizing assigns specific duties and responsibilities to individuals and groups within an organization.
This helps in defining roles, avoiding confusion, and ensuring smooth workflow.

2. Facilitates Good Administration and Goal Achievement:

A well-organized structure helps in coordinating various activities and departments.

It ensures that efforts are directed towards achieving organizational objectives efficiently.

3. Optimizes Resource Utilization:

Organizing ensures the best use of available resources like manpower, machinery, and materials.
It prevents wastage, duplication of efforts, and enhances productivity.

4. Ensures Effective Communication:

A proper organizational structure establishes clear lines of authority and communication.

This reduces misunderstandings and helps in the smooth flow of information within the organization.

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 Need of Artificial Intelligence

Roles of supervisors while organizing of physical resources

• Organization of physical resources is very important activity. For this work is required to be divided
among workers so that they can performs a specialized portion. This activity will provide the clarity in
job assignments. It will also help workers to increase their skill set.

• Supervisors have the right to give orders i.e. authority. They are also liable to accept responsibility for
whether the work is done correctly. The status of work done shall be communicated to higher
level of management.

• Supervisors are responsible for exacting discipline among workers.

• Supervisors are also responsible for building morale among workers.

• Supervisors must offer loyalty and cooperation towards workers while organizing resources.

• The unity of command requires the workers to report only to one superior. If they report to more
than one superior it will create confusion and conflict among them.

• It is also necessary that all individuals including managers and supervisors must have their personal
interests as last priority.

• Orders/instructions shall flow down through chain of command i.e. from the higher manager to the
supervisor. Formal communications and complaints are to move upward in the same channel.

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 Need of Artificial Intelligence

Process of organizing physical Resources

Following are the steps for organizing resources at supervisory level

1. Determination of Objectives: In first stage the goals to establish organization has been established.
The nature of work to be accomplished is determined. If we will identify problems then only, we can
formulate policies that will eliminate future problems. This activity mostly done by top level management.
As per authority given managers and supervisors determines the objectives to be accomplished within limited
frame of time.

2. Deciding various activities: All activities to be performed are determined. Further these activities are
divided into groups, sub-groups and individual activities. For doing this principle of specialization and
division of work must be done. For example, preparation of accounts, record keeping, quality control,
inventory control, etc.

3. Grouping of activities: The supervisor tries to combine and group similar and related activities into
smaller units. It is also called as departmentation. The similar activities are then grouped together to avoid
duplication of efforts, confusion, wastage of resources, wastage of time etc.

4. Assignment of responsibilities of definite persons: In this stage specific jobs are assigned to
concerned person. It is the process of giving right work to right man at right place.

5. Delegation of authority: The authority has been given to person to whom work is assigned.
This is for motivating the person to perform his assigned work independently by using his/her own skills.

6. Providing physical facilities and proper environment: Physical facilities like machine, resources,
tools are provided to person. Also, it is responsibility of supervisor to provide good healthy environment to the
workers so that they can perform well. The proper environment includes adequate lightening, ventilation,
reasonable work hours, rest intervals, safety devices etc.

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 Need of Artificial Intelligence

Principles of Organizing

Following principles can be used for effective organization of resources,

1. principle of Division of Work: This principle states that work should be divided into smaller tasks,
and each task should be assigned to individuals or teams based on their skills and expertise.
It improves efficiency, reduces workload, and enhances productivity.

2. Principle of Specialization: Specialization means that employees should focus on a specific job or
task that matches their skills and knowledge.
It increases efficiency, reduces errors, and leads to mastery of specific tasks.

3. Principle of Span of Control: This principle refers to the number of subordinates a manager can
effectively supervise and control. A narrow span means fewer subordinates per manager (closer supervision),
while a wide span means more subordinates per manager (more autonomy).

4. Principle of Unity of Command: According to this principle, each employee should receive orders
from only one superior to avoid confusion and conflicting instructions.
It ensures clear accountability, smooth communication, and efficient decision-making.

5. Principle of Unity of Direction: This principle states that all employees working towards a common
goal should be directed by a single plan under one head.
It ensures coordination and alignment of efforts in achieving organizational objectives.

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 Need of Artificial Intelligence

Conclusion

In conclusion, organizing at the supervisory level is a crucial management function that contributes
significantly to operational efficiency, resource optimization, and workplace harmony. Supervisors play
an essential role in structuring work processes, assigning tasks, and ensuring smooth communication
within the organization. By clearly defining roles and responsibilities, supervisors minimize confusion,
prevent inefficiencies, and create a well-coordinated work environment. Effective organizing helps in
task delegation, conflict resolution, performance monitoring, and workforce management, all of which
are essential for achieving business success.Further more, organizing ensures the optimal utilization of
resources, preventing wastage and maximizing productivity. Supervisors must allocate manpower,
machinery, and materials efficiently to enhance operational efficiency and reduce costs. A well-organized
system also fosters teamwork, enhances communication, and promotes a structured approach to conflict
resolution, ensuring workplace stability and employee satisfaction.Additionally, organizing at the
supervisory level contributes to business growth and adaptability. A structured organization can scale its
operations, respond to market changes, and implement new strategies effectively. By fostering an
efficient work environment, supervisors play a crucial role in ensuring long-term organizational stability
and sustainability.
Ultimately, mastering the principles of organizing is essential for supervisors to enhance workplace
efficiency, improve employee morale, and contribute to the overall success of the organization.

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 Need of Artificial Intelligence

References

• https://www.scribd.com

• https://www.geeksforgeeks.org/importance-of-supervision/

• https://www.slideshare.net/slideshow/organizing-at-supervisory-levelpptx/251664907

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