BSc Project Presentation on

Design and Implementation of Student Affairs

Management System for the General Registrar Department

Technical College of Civil Aviation & Meteorology – Elspiaa

Department of Communications Engineering and Aviation Information Technology
Project Team Member
Supervisor
1. MOHAMED KHALIFA EMHEMED
Eng. Hamza Alshamis ABUSHAHEWA
Abushhiwa ENROLLMENT ID: 106178096
Head of the Department of
Communications Engineering and
Aviation Information Technology
2. MELOD ABDULLAH KHALIFA ALKETONI
ENROLLMENT ID: 106178093
 Presentation Outline
 1.(PLANNING & REQUIREMENTS) Introduction.
Existing system (Problems and Disadvantages).
Proposed system (Advantages and Objectives).
Proposed system requirements (Implementation requirements and Run
Requirements ).
System development methodology used.
 2.(SYSTEM ANALYSIS) introduction.
Data collection methods ( Interview and document analysis).
Analyze processes using (Data Flow Diagram).
Organizational structure of system users.
Continue…
 3. (SYSTEM DESIGN)- introduction.
Use Case Diagram of the proposed system.
data modeling using Entity Relational model (ERM).
Data Modeling using Entity Relationship Diagram (ERD).
Database Design (Transfer ER diagram to relational model).
Relationship Design In the database.
Design Flow Charts.
User interface design (UI).
4.IMPLEMENTATION.
5. TEST AND MAINTENANCE.
 PLANNING & REQUIREMENTS
1. Introduction.
Technical College of Civil Aviation & Meteorology – Elspiaa is the most important and prominent
technical faculties in aviation, communications and aviation information technology in Tripoli, There
are more than 11 scientific and administrative departments in the College.
Among the important departments of the College is the General Registrar, which is divided into several
units.
2. Existing system (Problems and Disadvantages).
The current system (semi-paper system) used in the General Registrar Department suffers from
problems related to the mechanism of providing services to students, also the employees complete all
services and reports Manually by word processor program “Microsoft Office Word”
•Disadvantages
1. Effortless time loss in recording and reporting processes.
2. Using a large space to save files, data, records and documents of students, which leads to the
possibility of damage and loss.
3. Difficulty in searching for files, records, student data and service records provided to them.
 PLANNING & REQUIREMENTS
3. Proposed system (Advantages and Objectives).
The new system is based on a system built by modern development tools manufactured by Microsoft.
The system is based on a flexible and modern database and Easy and convenient user interface for
employee.
This system was designed and implemented to provide the employee effort and potential, and increase
productivity.
Advantages:
1.The new system provides quick response while searching for students, bank data, department.
2.Access to all student services and reports at less steps.
3. Easy access to the required data using the new system.
4. Easily make reports on students, departments, divisions, student bank accounts
Objectives:
1.Save effort and time to access the required data.
2. Building a technical system in the department in line with the importance of developing the
capabilities of the employees working in the department.
3. Retrieve information and data when needed.
4. Transform all operations within the section from the traditional (semi-paper) status to the technical
system gradually.
 PLANNING & REQUIREMENTS
4. Proposed system requirements (Implementation requirements and Run Requirements).
Implementation requirements:
Microsoft Windows 10 version 1903, home or professional edition.
Microsoft Visual Basic.NET software version 2019, community edition.
Microsoft SQL Server version 2017, Express edition.
SAP Crystal Reports version 13, standard edition.
Microsoft Office Word version 2013, Home & student edition.
Microsoft Visio version 2013, Professional edition.
Microsoft Office PowerPoint version 2013, Home & student edition.
Run Requirements: Component Requirements
Computer and
64-bit or 86-bit processor with 1 GHz or higher
processor
Memory (RAM) A minimum of 2 GB of RAM
Hard disk drive 500 MB available hard disk space
Windows 10, Windows 8.1, Windows 8, Windows 7
OS
Service Pack 1/ 32-bit or 64-bit
.NET 4.5 is required, some features may require the
.Net framework version
installation of .NET 4.6 or 4.7
 PLANNING & REQUIREMENTS
5. System development methodology used.
It is an easy to understand and manage model and its stages are completed and processed phase by
phase and can be suitable for projects where scope requirements are fixed.
Planning &
Requirements

System analyzing

System Design

Implementation

Test & Maintenance

 SYSTEM ANALYSIS
1.Introduction
This phase is considered the most important and reliable development of any system, where the
identification and analysis of functions and services provided by the system individually.
2. Data collection methods ( Interview and document analysis)
Personal interview:
Several interviews were made with the staff of the General Registrar Department to obtain
information and the basic functions and operations of the department's staff.
Document analysis
This method is based on study and analysis of all the college documents such as (student registration
forms, student bank account data forms, Student suspension form, Financial support suspension form,
Issuing a student identification etc.).
 SYSTEM ANALYSIS
3. Analyze processes using (Data Flow Diagram).
A data-flow diagram (DFD) is a way of representing a flow of a data of a process or a system, The DFD
also provides information about the outputs and inputs of each entity and the process itself.
System context diagram
 SYSTEM ANALYSIS
Data Flow Diagram level 2
 SYSTEM ANALYSIS
4. Organizational structure of system users.
The organizational structure shows the levels of users of the system. The organizational structure
consists of: System Administrator, Employee, Reporter and System Monitor.
 SYSTEM DESIGN
1. introduction.
design phase of the system, according to the data we have collected and analyzed and in this phase we
will do the following:
1.Data modeling using (ERM \ ERD) where data structure is displayed correctly.
2. Transforming the logical design model (ERD) onto
the Entity Relationship Schema tables through SQL.
3. Final, design of system screens.
2.Use Case Diagram of the proposed system.
A use-case model describes a system's functional
requirements in terms of use cases.
 SYSTEM DESIGN
2. Use case (Student Registration)
 SYSTEM DESIGN
3. data modeling using Entity Relational model (ERM).
We used data modeling using Entity Relational model (ERM) in our system as following:
 SYSTEM DESIGN
4. Data Modeling using Entity Relationship Diagram (ERD).
An entity relationship diagram (ERD) shows the relationships of entity sets stored in a database. An entity
in this context is an object, a component of data.
 SYSTEM DESIGN
5.Database Design (Transfer ER diagram to relational model).
The relational database design process is the next step after ERD modeling, Entities in ERD are
transferred to the design phase by designing tables.
•Department Table

Field Name Description Data type Comment

Department_No Department Number int Primary Key
Department_Name Department Name Nvarchar(30)

•Devision Table

Field Name Description Data type Comment

Devision_No Devision Number int Primary Key
Devision_Name Devision Name Nvarchar(30)
Foreign Key From
Department_No Department Number int
Department table

•Bank Table
Field Name Description Data type Comment
Bank_No Bank Number int Primary Key
Bank_Name Bank Name Nvarchar(20)
 SYSTEM DESIGN
6. Relationship Design In the database.
Relationship between tables
 SYSTEM DESIGN
7. Design Flow Charts.
Start
A flowchart is a type of diagram that represents a workflow or process
1.Login process flowchart
Type the user name and
password!

No Yes
Is the user name and
password correct?

Warning message A

Main Window

Yes No
Try again

End
 SYSTEM DESIGN
7. Design Flow Charts.
2. Save data flowchart

B1
Save data

Enter data

No Is data Yes
Correct?

Message
Is data exist?

Message
Save data
 SYSTEM DESIGN
8. User interface design (UI)
In our system we have used Visual Basic .NET to design the user interface as well as programing and
software development, user interface enables the user to interact with the program
1.Login window
 SYSTEM DESIGN
8. User interface design (UI)
2.Main window
 SYSTEM DESIGN
8. User interface design (UI)
3.Student registration window
 SYSTEM DESIGN
8. User interface design (UI)
4.General Settings window
 IMPLEMENTATION, TEST AND MAINTENANCE.
1. introduction
During this phase, programmers program the modules, write the entire system scripts, then test the system,
and then install the system to be used by users.
Tools used in the implementation
Software Development tools
Microsoft Visual Basic.NET version 2019, community edition.
Microsoft SQL Server version 2017, Express edition.
SAP Crystal Reports version 13, standard edition.

Design Software Tools

Microsoft Office Word version 2013, Home & student edition.
Microsoft Visio version 2013, Professional edition.
Microsoft Office PowerPoint version 2013, Home & student edition.

Operation System (OS)

Microsoft Windows 10 version 1903, home or professional edition.
 IMPLEMENTATION, TEST AND MAINTENANCE.
2.System implementation steps
System Building
1. System programming and user interfaces:
2. Create database and relationships:

TEST AND MAINTENANCE

1. Functional testing
After completing the programming of the system input, display and editing of the student data, we have tested
it to make sure, detect and correct errors and Ensure that it performs all system functions.
2. Performance test
Functional requirements test:
By test the functional processes, including enter student data and other processes like modifying, viewing,
deleting, and reporting.
Example: When you enter false or incomplete data, the system rejects it by showing an error message box.

Non-functional requirements test :

By testing the system for ease of use in interfaces and provide security requirements
Thank You…….