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Source Documents

Source documents are original records that provide evidence of financial transactions and are crucial for bookkeeping, accounting, and auditing. The document lists 20 common source documents, including invoices, receipts, purchase orders, and bank statements, along with brief explanations of each. These documents serve various purposes, such as confirming transactions, requesting payments, and tracking inventory.

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16 views

Source Documents

Source documents are original records that provide evidence of financial transactions and are crucial for bookkeeping, accounting, and auditing. The document lists 20 common source documents, including invoices, receipts, purchase orders, and bank statements, along with brief explanations of each. These documents serve various purposes, such as confirming transactions, requesting payments, and tracking inventory.

Uploaded by

abnelmasanja
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Source Documents and Their Explanations

Source documents are original records that provide evidence of financial transactions or
business activities. They are essential for bookkeeping, accounting, and auditing purposes.
Below are 20 common source documents with brief explanations.

Invoice
A document issued by a seller to a buyer requesting payment for goods or services.

Receipt
Proof of payment received for a transaction.

Purchase Order
A document sent by a buyer to a seller requesting goods or services.

Delivery Note
Confirms that goods have been delivered to the buyer.

Goods Received Note (GRN)


A document issued when goods are received and checked.

Quotation
A seller's estimated price for goods or services before a sale.

Credit Note
Issued by a seller to reduce the amount a buyer owes, often due to returns or errors.

Debit Note
Issued by a buyer to request a reduction in the amount payable to a seller.

Bank Statement
A record of all transactions in a bank account over a period.

Cash Voucher
Proof of cash payments made by a business.

Cheque
A written order directing a bank to pay a specific amount to a person or entity.

Deposit Slip
A document used when depositing money into a bank account.

Petty Cash Voucher


A small receipt for minor business expenses.
Payroll
A document detailing employee salaries, deductions, and net pay.

Contract Agreement
A legal document outlining the terms of a business deal.

Stock Card
A record tracking inventory movements in a business.

Expense Report
A summary of business-related expenses, often for reimbursement.

Sales Order
A confirmation from a seller that an order has been received.

Tax Invoice
A special invoice that includes tax details, usually for VAT purposes.

Memorandum (Memo)
An internal document used to record important business decisions or instructions.

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