Business Requirements Document Template

Important Note: This document contains template for BRD. Each element of BRD and the template of each
element is given in this editable file. This file also contains brief explanation of each element, for your
convenience. You may use it to create BRD for your organization / business by editing the document and
adding relevant information, wherever required. You may also refer to the solved case studies, in the
module named “case-studies”.

1. Executive Summary

[Executive Summary must summarize the entire project details for high level executives, in a nutshell. Reading this summary
must give a fair amount of idea of what the project is, why is it undertaken and what does the business intend to achieve through
this project]

 Project Name: [Mention the project Name]

 Project Description: [Describe the project that is being undertaken in a nutshell and why is it being undertaken]
 Business Objective: [Describe the business objective and what broad goals does the business want to achieve
through the project]

 Project Scope: [Describe what all will be covered in this project, in brief]
 Key Stakeholders: [Describe the key stakeholders in this project]
 Timeline: [Describe the expected duration of the project]

2. Project background:
 Project Details: [Describe about the business, what it does & what project it wants to undertake]
 Business problem: [Describe about the problem that this business is facing, which they want to overcome through
the project undertaken]

 Business Opportunity: [Describe if there is any business opportunity that presents a viable chance for the business
to introduce a new product or service, enter a new market, or create a competitive advantage that has the potential for
profitability]

 Any relevant industry or market trends that have influenced the need for the project: [Describe if
there is any emerging trends or changes in consumer behaviour, due to which this project is undertaken. Describe the
trends and support with relevant research or data, if available]

 Any regulations or compliance or environmental requirements / changes that must be addressed

by the project: [Describe if there is any compliance or environmental changes or requirements, due to which the
project is undertaken.]

 Stakeholder interests and motivations for the project: [Describe how the stakeholders and business will
benefit from the project undertaken.]
 3. Business Objectives:

Business Goal & Objective: [Mention the overall goals that the business intends to achieve through the project]

Short-term Goals
[List the goals which can be achieved in near future. Typically, within a year]
Goal No. Goal Description Target KPI Duration
[Serial No.] [Describe the goal] [Describe in measurable quantity [Describe what is the [Describe the time duration
how much the business intends to metrics that we are within which the target is
achieve due to the project] tracking & measuring] supposed to be achieved]
Example: Increase website 20% Time spent on 3 months
1. engagement website

Long-term Goals
[List the goals which cannot be achieved in near future and requires extended period. Typically, spanning several years or even
decade]
Goal No. Goal Description Target KPI Duration
[Serial No.] [Describe the goal] [Describe in measurable quantity [Describe what is the [Describe the time duration
how much the business intends to metrics that we are within which the target is
achieve due to the project] tracking & measuring] supposed to be achieved]

4. Project Scope & Deliverables:

Project Scope
[Scope describes clearly what are the boundaries/limits of the project. What the project will and will not achieve]
S. No. Task Name Task Description In-Scope / Out-Scope
[Serial [Mention the Task] [Describe in detail the Task] [Mention whether this task is within or
No.] outside the scope of the project]

Project Deliverables
[Expected tangible and intangible outcomes from the project]
S. No. Deliverable Name Deliverable Description Owner
[Serial [Mention the deliverable] [Describe in detail the [Mention who will be responsible for this
No.] deliverable] deliverable]

5. Assumptions & Constraints

[Assumptions are beliefs held by the project team that haven't been fully confirmed or validated yet. Constraints are limitations
that the project team must work within]

Assumptions:
[List down all the assumptions made in the project. Also, if possible, mention what is the assumption made based on.
Give support explanations, if required]

Constraints:

[List down all the constraints in the project. Also, if possible, mention how will this impact the project. Constraints may
include things like budget, timeline, compliances, available resources and technical limitations]
 6. Functional Requirements:

[Specific features and functionality that the product must have in order to meet the needs of business]

[List down all the specific features and functionality that the product must have in order to meet the needs of business in detail.
Explain the functionality in detail, along with expected inputs to be given, and outputs to be expected]

7. Non-Functional Requirements:

[Aspects of a system or product that describe how it performs certain functions rather than what functions it performs. These
requirements focus on the overall behaviour, performance, usability, reliability, and security of the system, rather than its specific
features or functionalities]

[List down all the quality and non-functional requirements that the product must possess in order to meet the needs of business
in detail. Explain each one of them in detail along with expected behaviour]

8. User Acceptance Criteria:

[Set of rules/actions that the finished product must meet in order to be considered acceptable by users]

[List down all the actions/rules that the end user must be able to do, for the product to deem fit for launch. Give detailed
explanation of each action]

9. Project timeline and deliverables

Project Timeline:
[In this section, we give tentative project schedule along with major tasks undertaken]

Project Timeline
S. No. Phase Task Name Task Start End Date Duration Owner
Description Date
[Serial [If project is done [Mention task & [Describe [Expected [Expected [Expected [Who will be
No.] in phases, then deliverables that task/deliverables task start task end duration in responsible
mention phase will take place in in detail] date] date] days/weeks/ for this]
no. here] this phase] months]

10. Risks and Mitigation Strategies:

[In this section, we try to identify potential risks that may arise during the project, and then we make mitigation strategy through
which we proactively plan to tackle the risks which may arise]

Risk Mitigation Plan

S. No. Key Risk Risk Identified in Detail Impact on project Mitigation Plan
[Serial [List the risk in [Describe in detail the risk which [Describe in detail how the [Describe in detail the plan on
No.] broad terms] may arise in future] risk will impact the project] how to tackle in case the risk
arises]

11. Project Team:

[In this section, we mention the project team and its structure. We also mention all the stakeholders of the project. You may use
the below 2 editable templates for project team & edit them as per your need]

Project Team Structure:

 Project
Manager

Technical System
Functional Training
Team Administrator

Front End

Back End

Stakeholders:

Marketing

Key Stake Project

IT
holders Sponsors

Customers
 12. Project Sign Off Sheet:

Project Name: [Mention the project name]

Project Manager: [Mention the project manager’s name]

Date: [Mention the date when “Project Sign Off Sheet is submitted]

Signatories:

1. Project Sponsor/Executive Management Representative: [Mention Project Sponsor’s Name]

Signature: [Project Sponsor’s signature here]

Date: [Date when Project Sponsor signed]

2. Project Manager: [Mention Project Manager’s Name]

Signature: [Project Manager’s signature here]

Date: [Date when Project Manager signed]

Deliverables Accepted:

Project Deliverables Status

S. No. Deliverable Name Deliverable Status Comments
[Serial No.] [Mention the [Mention whether deliverable has [Mention closing comments on the deliverable,
deliverable] been accepted or rejected ] like why has this been accepted or rejected ]

User Acceptance Criteria Met:

All user acceptance criteria outlined in the project requirements have been met satisfactorily. The project
meets the needs and expectations of stakeholders and end-users.

Project Closure:

With the successful implementation and acceptance of [Enter Project Details here], [Enter Project Name
here] is now considered closed. The project team has delivered on its objectives within the defined timeline
and budget.

Acknowledgment of Stakeholder Satisfaction:

We, the undersigned, acknowledge and confirm that [Enter Project Name here] has been completed to our
satisfaction. We appreciate the dedication and efforts of the project team in delivering a high-quality
solution that achieves [Enter Business Objective here].

Closure Activities:

[Make a list of all the activities that is to be done to formally close the project, like handover documents,
review meeting etc.]

Closure Statement:

[Enter Project Name here] has been successfully completed, meeting all project objectives and stakeholder
requirements. We extend our gratitude to all project team members, stakeholders, and contributors for
their dedication and collaboration throughout the project lifecycle.

Authorized Signatory: [Name of Project Sponsor/Executive Management Representative]

Signature: _______________________

Date: _______________________

Authorized Signatory: [Name of Project Manager]

Signature: _______________________

Date: _______________________