Assessment scope: FAR EASTERN IMPEX (PVT) LTD

This theme has medium impact on your overall score

Theme: General

This section includes general questions that cover more than one theme: Environment, Labor & Human Rights, Ethics and Sustainable Procurement.

For example, you’ll be asked about adherence to sustainability principles and initiatives. We'll also ask you about your KPI reporting standards, third-
party assurance and materiality analysis.

Endorsements indicator has a low impact on the General theme score

Indicator: Endorsements

Endorsements are:

Your company’s public adherence or commitment to meeting objectives and principles defined by a recognized third-party organization.
Active participation in formal initiatives to advance sustainability.

Your endorsements must be publicly verifiable or have official documentation. An example of a well-recognized endorsement is the UN Global Compact.

Complete GEN300 Low impact on theme score

Does your company formally and publicly endorse any external sustainability initiatives or sets of principles?

An endorsement is the formal and public adherence by the company to an external CSR initiative or set of principles. Click on the "?" button above for more info on
endorsement. Examples of documents to attach: company's formal public adherence letter, screenshot or weblink to the external CSR initiative's participant list,
Annual Report, CSR/Sustainability Report, or any documentation that shows the company's participation status. To learn more about this endorsement, go to:
https://www.unglobalcompact.org/

An endorsement is the formal and public adherence by the company to an external CSR initiative or set of principles. Click on the "?" button above for more info on
endorsement. Examples of documents to attach: company's formal public adherence letter, screenshot or weblink to the external CSR initiative's participant list,
Annual Report, CSR/Sustainability Report, or any documentation that shows the company's participation status. To learn more about this endorsement, go to:
https://sciencebasedtargets.org/

Please select this option only if the rest of the options listed do not apply and describe your own declaration in the open text field.

No endorsement/Do not know

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 Certifications indicator has a medium impact on the General theme score

Indicator: Certifications

This indicator refers to the certifications of your sustainability management system. It includes questions about:

Sustainability management certificates

Ecolabels certifying products and services

Certifications confirm your compliance with international standards (for example, ISO 14001). They must be issued by an external certification body.

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 Mandatory GEN704 Medium impact on theme score

Does your company have any of the following certifications?

Environmental certifications, such as ISO 14001, EMAS, ISO 50001, IFS, ISO/FSSC 22000, BRCGS

Examples of documents to attach

Environmental management certificate

Ecolabel
Certification audit report
Proof of certificate-in-progress
Annual or sustainability report with external third-party assurance

Document guidelines
The certificate should be issued by an accredited certification body. In the case the certificate is not yet issued, an audit report or proof of a certificate-in-progress
issued by an accredited certification body can be provided.

In case your company has environmental certificates that are specific to your industry or cover a specific environmental topic other than those mentioned in this
answer option, you can attach them as well.

If your company has more than one environmental certificate or label, you can attach multiple documents to this answer option.

Please specify

Labor and human rights certifications, such as ISO 45001, SCC, SA8000, Fair Wage Network, B Corp, GEEIS, WBENC

Examples of documents to attach

Labor or human rights management certificate

Certification audit report
Proof of certificate-in-progress
Annual or sustainability report with external third-party assurance

Document guidelines
The certificate should be issued by an accredited certification body. In the case the certificate is not yet issued, an audit report or proof of a certificate-in-progress
issued by an accredited certification body can be provided.

In case your company has labor and human rights certificates that are specific to your industry or cover a specific labor and human rights topic other than those
mentioned in this answer option, you can attach them as well.

If your company has more than one labor and human rights certificate, you can attach multiple documents to this answer option.

Please specify

Business ethics certifications, such as ISO 27001, ISO 37001

Examples of documents to attach

Business ethics management certificate

Certification audit report
Proof of certificate-in-progress
Annual or sustainability report with external third-party assurance

Document guidelines
The certificate should be issued by an accredited certification body. In the case the certificate is not yet issued, an audit report or proof of a certificate-in-progress
issued by an accredited certification body can be provided.

In case your company has business ethics certificates that are specific to your industry or cover a specific business ethics topic other than those mentioned in this
answer option, you can attach them as well.

If your company has more than one business ethics certificate, you can attach multiple documents to this answer option.

Please specify

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Sustainable procurement certifications, such as FSC, RSPO, ISO 28000, SA8000

Examples of documents to attach

Sustainable procurement management certificate

Chain-of-custody certificate
Certification audit report
Proof of certificate-in-progress
Annual or sustainability report with external third-party assurance

Document guidelines
The certificate should be issued by an accredited certification body. In the case the certificate is not yet issued, an audit report or proof of a certificate-in-progress
issued by an accredited certification body can be provided.

In case your company has other sustainable procurement or chain-of-custody certificates that are specific to your industry or cover a specific sustainable
procurement topic other than those mentioned in this answer option, you can attach them as well.

If your company has more than one sustainable procurement or chain-of-custody certificate, you can attach multiple documents to this answer option.

The certificate should cover the activity and sites of your company. Certificates from your suppliers and products you purchase are out of scope and should not be
provided.

Please specify

Other sustainability certifications

Choose this option only if your company has other valid sustainability certifications or labels not fitting in the answer options above. Please provide certifications
that cover at least one of the 21 sustainability topics of the EcoVadis Methodology and are issued by an accredited certification body. Certifications on quality
management, such as ISO 9001, are out of scope and will not be considered.

If your company has various different sustainability certificates or labels that you have not already attached them above, you can attach them to this answer
option.

Please specify

No certifications yet/I don't know

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 Complete GEN5004 Medium impact on theme score

Has your company been audited by an independent external auditor regarding sustainability issues at one or more of your
company's locations? If yes, upload the audit report or Corrective Action Plan Report that shows the latest non-compliance
results. Each report's publication date must be within two years of your questionnaire's submission date

Yes, virtual audit

Examples of documents to attach:

Full virtual audit report

Full corrective action plan report

Your document should: Meet all of the following requirements to be accepted:

1. The audit report date is within 2 years of the questionaire submission date
2. Covers relevant sustainability topics (environment, labor and human rights, ethics, and sustainable procurement)
3. Formalized list of non-compliances
4. Issued or assessed by an accredited independent third-party auditor

IMPORTANT: Please note that audits that cover one specific topic (such as machine safety audit, cyber security audit, working condition assessment), please add
it to the dedicated question on measures.

IMPORTANT: If an audit report was conducted to obtain a management system certification (ISO 14001, 45001, 27001, etc), DO NOT link it to this question, please
add it to the dedicated question on certifications. If an audit was conducted by internal employees, link it to the dedicated question on measures.

Yes, on-site audit

Examples of documents to attach:

Full on-site audit report

Full corrective action plan report

Your document should: Meet all of the following requirements to be accepted:

1. The audit report date is within 2 years of the questionaire submission date
2. Covers relevant sustainability topics (environment, labor and human rights, ethics, and sustainable procurement)
3. Formalized list of non-compliances
4. Issued or assessed by an accredited independent third-party auditor

IMPORTANT: Please note that audits that cover one specific topic (such as machine safety audit, cyber security audit, working condition assessment), please add
it to the dedicated question on measures.

IMPORTANT: If an audit report was conducted to obtain a management system certification (ISO 14001, 45001, 27001, etc), DO NOT link it to this question, please
add it to the dedicated question on certifications. If an audit was conducted by internal employees, link it to the dedicated question on measures.

No audit yet/I don't know

EcoVadis may contract an independent auditor to conduct a site verification on the assessed company as a complementary part of the document-based
assessment. The audits are conducted for internal quality assurance and methodology verification purposes.

Reporting indicator has a medium impact on the General theme score

Indicator: Reporting

Reporting is based on quantitative KPIs that measure your implementation of sustainability practices.

We’ll ask you to attach documents that include your sustainability metrics. A valid reporting document includes the reporting year and the reporting unit
(such as kWh or liters).

Make sure the latest reporting period is within the last 2 calendar years.
Learn more about the document requirements

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 Mandatory GEN600 Medium impact on theme score

Which of the following applies to your company’s reporting on sustainability metrics?

The sustainability reporting is externally assured or verified by an independent third party

Examples of documents to attach:

Annual or Sustainability report

Third party assurance or verification statement

Your document should: Demonstrate a statement by an independent and recognized third party assuring or verifying the quality and credibility of the metrics
reported on environment, labor and human rights, ethics and sustainable procurement issues.

The reporting is formally aligned with a sustainability reporting standard

You must indicate which reporting standards your company used in the text field below.

Examples of documents to attach:

Annual or Sustainability Report

Your document should: Demonstrate that the metrics on environment, labor and human rights, ethics and sustainable procurement issues are aligned with a
formally recognized national or international reporting standard, including but not limited to:

Global Reporting Initiative (GRI)

European Sustainability Reporting Standards (ESRS)
IFRS Sustainability Disclosure Standards
Sustainability Accounting Standards Board (SASB)

To be considered formally aligned, the reports must respect the compliance requirements defined by the reporting standards themselves.

Please specify

A materiality analysis was conducted

Examples of documents to attach:

Annual or Sustainability report

Materiality assessment document

Your document should: Demonstrate a materiality analysis conducted to identify relevant and significant sustainability topics that the company reported on.

None of the above/I don't know

Mandatory GEN4001 Medium impact on theme score

Does your company communicate progress towards the Sustainable Development Goals (SDGs)?

Yes, my company communicates progress towards the Sustainable Development Goals (SDGs)

Examples of documents to attach:

Annual or Sustainability report

Meeting minutes

Your document should: Demonstrate public or internal reporting of the company's progress towards the Sustainable Development Goals (SDGs).

Not yet/I don’t know

Optional GEN800

Please provide information about your company’s business activities and number of operational sites. Indicate if one or more
sites has a significantly higher number of employees compared to other sites.

Please specify

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 This theme has a high impact on your overall score. The impact is calculated based on the sustainability issues relevant for your company.

Theme: Labor & Human Rights

This theme focuses on two areas:

Labor rights, such as health and safety, working conditions, structured social dialogue, career management and training.
Human rights, such as prevention of human trafficking, child and forced labor, as well as support of diversity, equity and inclusion.

Sustainability issues relevant for your company:

Employee Health & Safety Working Conditions Social Dialogue

Career Management & Training Child Labor, Forced Labor & Human Trafficking

Diversity, Equity and Inclusion

Based on your company’s industry, size and location, we selected the most relevant sustainability issues.
Selected sustainability issues define what questions you receive and the impact of this theme on your overall score.

Policies indicator has a high impact on the Labor & Human Rights theme score

Indicator: Policies

A policy is a set of objectives that addresses specific sustainability issues. It shows your company's intention to reduce impact, mitigate risk, or improve
performance.

Examples of policies:

General principles, statements and qualitative objectives to improve sustainability.

Specific quantitative targets with a defined deadline in the future. You can submit both absolute and relative targets. A conclusive target should meet
the following conditions:
Be time-bound: include a baseline and target year.
Be measurable: include a quantitative goal to be achieved.
Be achievable: realistic and relevant to the company’s activities.

Get more examples and best practices for developing policies

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 Complete LAB100 High impact on theme score

Does your company have a policy with qualitative objectives and quantitative targets for:

Employees health and safety (e.g. management of employees health and safety issues)

Examples of documents to attach

Employee Health and Safety Policy

Employee Health and Safety Manual
Code of Conduct covering employee health and safety issues
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to address health and safety issues encountered by employees at work. This may include
safety at work, physical health at work, psychological health at work and stress prevention. Your policy can include either qualitative objectives or quantitatve
targets or both.

Here are some examples:

Qualitative objective: Commit to providing all employees with a safe working environment by conducting frequent health and safety risk assessments and
providing adequate personal protective equipment.
Quantitative target: Achieve 20% reduction of the number of work related accidents by 2030 compared to 2020.

Attached document

Health, Safety and Environme…

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

Working conditions

Examples of documents to attach

Working Conditions Policy

Minimum Wage Policy
Adequate Remuneration Policy
Mission statement
Policy on improving employee benefits
Code of Conduct covering issues related to working conditions
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to address various issues on working conditions such as work-life balance, right to disconnect,
employee satisfaction survey, remunerations and social benefits granted to employees. Your policy can include either qualitative objectives or quantitatve targets
or both.

Here are some examples:

Qualitative objective: Commit to providing all employees with good working conditions by ensuring that they have adequate wages, working hours, and
benefits.
Quantitative target: Achieve a 20% increase in the number of employees eligible for health care coverage by 2030 compared to 2020.

Attached document

Paydates and Payroll Deducti…

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

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Social dialogue

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Company's Union Policy

Code of Conduct covering issues related to labor relations
Human Rights Policy
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
The document should demonstrate your company’s commitments to address structured social dialogue through recognized employee representatives and
collective bargaining. Your policy can include either qualitative objectives or quantitatve targets or both.

Here are some examples:

Qualitative objective: Aim to build constructive relationships with employees and trade representatives.
Quantitative target: Maintain the number of employees covered by a collective bargaining agreement at 100% in 2030.

Career management and training

Examples of documents to attach

Career Development Policy

Training Policy
Skills Development Policy
Code of Conduct covering issues related to career management and training
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to address main career stages, including recruitment, evaluation, training, career mobility, and
professional development in all stages. Your policy can include either qualitative objectives or quantitative targets or both.

Here are some examples:

Qualitative objective: Commit to supporting employees' career development by providing adequate training.
Quantitative target: Achieve a 20% increase in the average training hours per employee by 2030 compared to 2020.

Attached document

Training & Development

Replace document
Other

Indicated pages: Comment:

1 SOP

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Child labor, forced labor, and human trafficking

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Human Rights Policy

Human Rights Charter
Code of Conduct covering issues related to child and forced labor
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to address child, forced, or compulsory labor issues within the company owned operations.
Your policy can include either qualitative objectives or quantitatve targets or both.

Here are some examples:

Qualitative objective: Do not condone any usage of child or forced labor.

Quantitative target: Aim to achieve a 20% increase in the number of internal audits carried out to assess child and forced labor in their operations by 2030.

Attached document

CSP and External Stakeholder…

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

3

Discrimination and Harassment

Examples of documents to attach

Anti-discrimination Policy
Anti-harassment Policy
Code of Conduct covering issues related to discrimination and harassment
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
The document should demonstrate your company's commitments to prevent discrimination, harassment, physical, psychological and verbal abuse for all
employees in the work environment. Your policy can include either qualitative objectives or quantitative targets or both. Here are some examples:

Qualitative objective: Commit to provide equal treatment, fairness and respect for all employees, whether temporary, part-time or full-time.
Quantitative target: Aim to increase by 20% the number of employees who participate in awareness training on discrimination and harassment by 2030.

Attached document

Equal Employment
Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

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 External stakeholder human rights

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Human Rights Policy

Human Rights Charter
Code of Conduct covering issues related to external stakeholder human rights
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to address direct and indirect human rights impacts your company's operations have on
external stakeholders. Your policy can include either qualitative objectives or quantitatve targets or both.

Here are some examples:

Qualitative objective: Aim to respect the land rights of local populations in business operation areas.
Quantitative target: Aim to achieve a 20% increase the number of human rights impact assessments conducted on critical operations by 2030.

Attached document

Anti Harassment Policy and c…

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

No policies

Mandatory LAB1004

Have you made a commitment to pay a living wage or reviewed whether your employees are paid a living wage?

Yes

If you choose the option “yes", subsequent questions regarding living wage will follow.

Not yet/I don't know

When answering this question, please focus only on whether your company made a proactive living wage commitment, irrespective of your company's location
and any local minimum wage requirements that may apply.

A living wage (""Living Wage"") refers to the remuneration level that an employee is paid, which is sufficient to guarantee a decent standard of living for both the
employee and their family dependents, considering their location and the prevailing time period. Elements of a decent standard of living include food, water,
housing, education, health care, transportation, clothing, and other essential needs including provision for unexpected events.

A minimum wage is usually the statutory minimum amount of remuneration that an employer is required to pay wage earners for the work performed during a
given period. A living wage, on the other hand, is not a legal requirement.

If you answer “no”, you can still provide supporting documentation related to working conditions, specifically for the following options:

Collectively bargained wages;

Actions to ensure adequate wages.

Please refer to the Measures section related to Working Conditions and Social Dialogue for further indications on these options.

Measures indicator has a high impact on the Labor & Human Rights theme score

Indicator: Measures

This indicator is about your company’s actions to support your sustainability policies and commitments.

The answer options in each question represent best practices for your company's size and industry. Select options that your company has already
implemented and provide the documented proof of your actions.
Learn more about the document requirements

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 Complete LAB1007

Does your company employ migrant workers?

Yes

I don't know

No

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 Mandatory LAB3194 High impact on theme score

What actions are in place regarding employee health and safety?

Employee health and safety risk assessment

Examples of documents to attach

Internal health and safety risk assessments

Safety procedures
Safety matrix
Hazard analysis documents

Document guidelines
Your document should demonstrate that a regular health and safety risk assessments takes place to systematically identify and evaluate potential health and
safety risks on employees.

Elements of risk assessment to be credited should include at least 2 out of 3 of the following elements:

1. Description of hazards or risk factors identified to have the potential to cause harm and determining the significance of the risks.
2. Periodic review of risks to reflect the latest risks and health and safety environment in the business.
3. Presence of a preventive and corrective action plan in the form of steps or recommendations that an organization needs to take to effectively prevent
and address the risks identified.

Health and safety emergency action plan

Examples of documents to attach

Emergency procedures for employees in case of accident or injury

Standard operating procedure for the provision of emergency equipment
Emergency evacuation procedures (such as fire drills, etc.)
Safety Manual

Document guidelines
Your document should demonstrate that your company has a health and safety plan in place that will guide all employees in emergency situations. The type of
emergency situations depend on your company’s operations and workforce, but may include incidents such as accidents related to operation of heavy equipment,
injuries, fires, chemical spills, explosions, falls, etc.

Training of employees on health and safety risks and good working practices

Examples of documents to attach

Training materials (such as slide decks, training content summaries, etc.)

Evidence of training execution (such as progress reports, certificates of completion, etc.)

Document guidelines
Your document should demonstrate that your company provides training to employees to strengthen their knowledge on health and safety related to their job.

Complaints procedure for employees to report on occupational health and safety incidents, risks, and concerns

Examples of documents to attach

Employee complaints reporting procedures related to health and safety issues

Code of conduct
Health and safety complaint form for employees

Document guidelines
Your document should demonstrate that the company has an established company-based mechanism for all employees to report on occupational health and
safety incidents, risks, and concerns. The process is recommended to include a record system of complaints filed, including how they are processed through
investigation and remediation.

Equipment safety inspections or audits

Examples of documents to attach

Equipment safety evaluation reports

Standard operating procedures or work instructions on equipment safety
Equipment safety inspections
Equipment audit reports conducted by a third party

Document guidelines
Your document should demonstrate that your company provides regular checks to ensure the safety of the equipment used or operated by your employees.

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Actions to ensure health and safety of non-employee workers and other contracted workers on premises

Please note that this option should only be selected if the action specifically covers non-employee workers.

Non-employee workers include individual contractors supplying labor to the company and workers provided by employment placement agencies. Examples of
non-employee workers include:

Individual contractors and self-employed workers

Temporary agency workers and dispatched workers

Examples of documents to attach

Training materials and additional evidence of training execution (progress reports, certificates of completion, etc.)
Standard operating procedures
Work instructions
Program implementation records

Document guidelines
The document should show the implementation of health and safety-related actions for non-employee workers. Such actions can include trainings, health and
safety risk analyses, health check-ups, and emergency action plans covering non-employee workers or other contracted workers working on the company
premises.

Preventive actions for repetitive strain injury (RSI)

Examples of documents to attach

Employee instructions or operational processes aimed to reduce the risk of RSI

Specific programs on preventing RSI at work
Email communication with digital material on RSI

Documents guidelines
Your document should demonstrate that your company ensures the work process, task or environment is ergonomically optimized to mitigate painful or
uncomfortable conditions of the muscles, tendons, or nerves caused by repetitive movements and overuse.

Actions to address stress and psychological wellbeing in the workplace

Examples of documents to attach

Evaluations of stress levels

Procedures and resources for employees to better manage their workload
Employee assistance programs and counselling hotlines

Documents guidelines
Your document should demonstrate that the company provides proactive efforts to minimize stress and support your employees’ psychological wellbeing in the
workplace. This can include preventative actions, such as hotlines or channels for employees, that reshape the work environment and organization to reduce
stress and mental health risks, or intervention procedures in case of stress or mental health issues.

Actions to prevent noise exposure

Examples of documents to attach

Standard operating procedures to limit noise expousure

Work instructions in noisy environments
Implementation records of noise barriers or noise cancelling equipment
Noise inspection reports

Document guidelines
Your document should demonstrate that your company has put in place actions to mitigate occupational noise exposure for all employees in relevant working
places. This may include actions such as the implementation of regular noise measurements or noise cancelling equipment.

Other actions on employee health & safety not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply.

Document guidelines
Your document should demonstrate that your company has actions other than those specified in the other options to address health and safety issues
encountered by employees at work. For example, physiological issues arising from the use of dangerous equipment, or remediation procedure for work accidents
or ill-health, etc.

Examples of documents to attach

Standard health and safety procedures

Health and safety work instructions
Employee handbook
Annual or Sustainability report

Please specify

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No actions yet/I don't know

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15 / 85
 Complete LAB3206 High impact on theme score

What actions has your company implemented to ensure good working conditions?

Actions to manage working hours and overtime

Examples of documents to attach:

Internal audits on working hours

Time-tracking records
Employee handbook

Your document should:

Demonstrate the implementation of time-tracking systems or internal audits on working hours that actively monitor the working hours of your employees.
Regular monitoring of working hours allows your company to identify cases of overtime and irregular working hours within your operations.

Compensation for extra or atypical working hours

Examples of documents to attach

Employee handbook
Company hiring document
Remuneration handbook

Document guidelines
Your document should demonstrate provision of additional compensation to employees for overtime, including all other forms of hours worked in excess or
outside of the hours indicated in the employees' employment contract.

Actions to ensure adequate wages

Examples of documents to attach:

Remuneration (wage) manual

Wage monitoring
Employee handbook

Your document should: Demonstrate operational processes that your company has implemented to review and monitor wage levels and ensure their adequacy.
This may include a review against local economic conditions such as inflation, cost of living increase, and industry averages, or against external benchmarks.

Please note that compliance with local minimum wage requirements alone is not sufficient to demonstrate adequacy of wages for your company’s local economic
context.

Communication to all employees of remuneration process

Examples of documents to attach

Employee contracts
Communication materials to employees on remuneration processes
Salary report

Document guidelines
Your document should demonstrate clear communication by your company on the remuneration system to your employees that goes beyond HR personnel,
which allows employees to understand their remuneration. (i.e. base salary, bonus schemes, financial remuneration benefits etc). This can be in the form of a
salary grid, salary matrix, and/or information on salary advancement.

Family-friendly programs

Examples of documents to attach

Employee handbook
Induction training materials
Hiring information

Document guidelines
Your document should demonstrate proactive initiatives put in place by your company to help employees balance their work and family lives. These actions are
not limited to working parents but should also be available for all employees.

The actions could be in the form of:

Paid parental and other care leaves

Affordable and quality childcare services or allowances
Access to minimum social protection measures (maternity protection from workplace risks, protection from dismissal)

This option is not limited to parental care, but also includes those with care responsibilities such as taking care of grandparents, other family members.

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Flexible organization of work available to employees

Examples of documents to attach

Employee handbook
Employee contract
Induction training or other communication materials

Document guidelines Your document should demonstrate provision of flexible working arrangments to employees with the aim to support their needs in
achieving a balance between their home and work lives. This can be in the form of part-time, telecommuting, flexi-time, job-shares or variable work schedules.

Health care coverage of employees

Examples of documents to attach

Detailed health care plan

Program implemenation records
Communication materials to employees on their health care plan

Document guidelines
Your document should demonstrate your company's specific health care plan(s), which provides medical care for employees or their dependents directly through
insurance, reimbursement, or otherwise. The provided health care can cover both work and non-work related injuries/accidents/illness as soon as the employee
chooses to avail of medical care.

In case health care is mandated in your countries of operation, documents must demonstrate that the health care is issued by your company, such as evidence of corporate
health insurance associations.

Attached document

Health and Life Insurance

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

Employee satisfaction survey

Examples of documents to attach

Employment satisfaction survey results

Survey questionnaire template

Document guidelines
Your document should demonstrate your company's efforts to get feedback from employees on their morale and satisfaction at work.

Note that this specifically refers to the employee satisfaction as opposed to surveys related to employee understanding of company ethics or values.

Grievance mechanism on working conditions

Examples of documents to attach:

Code of Conduct
Employee handbook
Grievance mechanism reporting procedure

Your document should: Demonstrate an established mechanism for different parties to report issues related to working conditions such as working hours,
remuneration, and social benefits for workers.

Grievance mechanisms must include the following elements:

1. Accessibility: Communication to all stakeholders regarding the availability of a grievance mechanism. This information should be available at all times,
particularly to those who may face barriers (linguistically or geographically) and those who may have minority status within your workforce.
2. Non-retaliation: Those who report any grievances should be protected and not face retaliation.
3. Confidentiality: Steps in place to maintain the confidentiality of those who make use of the grievance mechanism.

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 Other actions to ensure good working conditions not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply.

Examples of documents to attach

Work instruction, manual or handbooks

Presentation or training materials
Annual or Sustainability report

Document guidelines
Your document should demonstrate actions by your company addressing working conditions of employees that is not covered by the options above. The evidence
may be related to working hours, remunerations, social benefits or other actions that you believe do not fit with the specific options.

Please provide details on the specific action implemented.

Please specify

No actions yet/I don't know

Mandatory LAB3300

Are your company’s main operations located in a region where the right to freedom of association is restricted by local law or
regulation?

No: There is no legal/regulatory restriction on freedom of association in the region of my company’s main operation(s)

This is a declarative option that requires no supporting documentation and will not impact the final score.

If your company’s main operation(s) is located in a country where there are no legal/regulatory restrictions on the freedom of association of employees, please
choose this option.

Main operations refers to the region in which the company has the biggest operational site/number of employees.

Yes: My company’s main operation(s) is located in a region where the right to freedom of association is restricted by local law/regulation

This is a declarative option that requires no supporting documentation and will not impact the final score.

If your company’s main operation(s) is located in a country where there are legal/regulatory restrictions on the freedom of association of employees, please
choose this option.

Main operations refers to the region in which the company has the biggest operational site/number of employees.

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18 / 85
 Complete LAB330 High impact on theme score

What actions has your company implemented to promote structured social dialogue?

Employee representatives or employee representative body

Examples of documents to attach:

Meeting minutes
bilateral agreements, collective bargaining agreements
employee election results
Annual report/CSR/Sustainability report

Your document should demonstrate the following: existence of labor unions, works councils or other agency/representative body that the company recognizes
for the purpose of collective bargaing, consultation or other forms of engagement on behalf of all employees.

In most cases, employee representatives are elected byother employees and are regularly involved in two-way communication between management and
workers.

Attached document

Worker Commitee
Replace document
Other

Indicated pages: Comment:

1

Collective bargaining agreement on employee health and safety

Examples of documents to attach:

Collective bargaining agreements

Annual Report/CSR/Sustainability Report

Your document should demonstrate the following: Agreements in writing regarding employee health & safety concluded between the company as an employer
and at least one employee representative, in accordance to national laws and regulations. The document should be signed by the relevant stakeholders, and be
within the expiration time frame of the agreement (as a result, please attach the most recent agreement).

Please note that as there should be enough assurance that the agreement is being implemented at the company, any documentation that surpasses the
expiration period will be considered expired and obsolete (with the exception of agreements noting an automatic renewal clause).

Collective bargaining agreement on working hours, overtime, or leaves

Examples of documents to attach:

Collective bargaining agreements

Annual Report/CSR/Sustainability Report

Your document should demonstrate the following: Agreements in writing regarding employee working conditions concluded between the company as an
employer and at least one employee representative in accordance to national laws and regulations. The document should be signed by the relevant stakeholders,
and be within the expiration time frame of the agreement (as a result, please attach the most recent agreement).

Please note that as there should be enough assurance that the agreement is being implemented at the company, any documentation that surpasses the
expiration period will be considered expired and obsolete (with the exception of agreements noting an automatic renewal clause).

Collectively bargained wages

Examples of documents to attach:

Collective bargaining agreements

Your document should: Demonstrate agreements in writing regarding employee wages concluded between the company as an employer and at least one
employee representative in accordance with national laws and regulations. The document should be signed by the relevant stakeholders, and be within the
expiration time frame of the agreement (as a result, please attach the most recent agreement).

Please note that, as there should be sufficient assurance that the agreement is being implemented at the company, any documentation that surpasses the
expiration period will be considered expired and obsolete (with the exception of agreements noting an automatic renewal clause).

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Collective bargaining agreement on career management and training

Examples of documents to attach:

Collective bargaining agreements

Annual Report/CSR/Sustainability Report

Your document should demonstrate the following: Agreements in writing regarding training & career management concluded between the company as an
employer and at least one employee representative in accordance to national laws and regulations. The document should be signed by the relevant stakeholders,
and be within the expiration time frame of the agreement (as a result, please attach the most recent agreement).

Please note that as there should be enough assurance that the agreement is being implemented at the company, any documentation that surpasses the
expiration period will be considered expired and obsolete (with the exception of agreements noting an automatic renewal clause).

Collective bargaining agreement on discrimination and harassment

Examples of documents to attach:

Collective bargaining agreements

Annual Report/CSR/Sustainability Report

Your document should demonstrate the following: Agreements in writing regarding discrimination and/or harassment concluded between the company as an
employer and at least one employee representative in accordance to national laws and regulations. The document should be signed by the relevant stakeholders,
and be within the expiration time frame of the agreement (as a result, please attach the most recent agreement).

Please note that as there should be enough assurance that the agreement is being implemented at the company, any documentation that surpasses the
expiration period will be considered expired and obsolete (with the exception of agreements with an automatic renewal clause).

Other actions on social dialogue not included elsewhere in this question

Please select this option if your company has other actions in place that promote social dialogue not included elsewhere in the question.

Examples of documents to attach:

Employee handbooks
Meeting minutes
Collective bargaining agreements or other formal agreements
Annual Report/CSR/Sustainability Report

Your document should demonstrate the following: a formal (binding) agreement between the company, the employee and/or other third party (i.e. the
government) that demonstrates actions to promote structured social dialogue. These can take the form of, Ombudsman Committees, Arbitration Committees etc.

Note that structured social dialogue consist of a recognized employee representative and/or presence of trade unions/work councils. Joint committees and other two-way
communication systems would only be valid if they include the above components.

Please specify

No actions yet/I don't know

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20 / 85
 Complete LAB340 High impact on theme score

What actions has your company implemented to promote employee career management and training?

Skills development training

Examples of documents to attach:

Training materials such as training slides

Training progress or completion reports
Course evaluation forms with course name, description, and list of participants

Your supporting document should demonstrate the following: Trainings provided to employees to strengthen their knowledge and skills specific for their work
and/or for their career advancement. Trainings can be on industry or role specific subjects and can be provided to your employees in-person (classroom or on the
job) or online.

Regular assessment of individual performance

Examples of documents to attach:

Completed employee performance evaluation forms

Management guidelines on how to perform an annual assessment
Performance review invitations sent to employees

Your supporting document should demonstrate the following: Instructions or operational process to quantitatively and/or qualitatively assess and review
employees' job performance on a regular basis. Conducting regular assessments of individual performance allows your company to identify areas for
improvement, provide support and guidance to employees, and recognize and reward top performers.

Attached document

Performance Evaluation
Replace document
Other

Indicated pages: Comment:

1

Individual development and career plan for all employees

Examples of documents to attach:

Individual Development Plans (IDP)

Guidelines for managers on how to hold regular career development conversations
Dedicated career development section in annual review

Your supporting document should demonstrate the following: Instructions or operational process to support employees in their professional growth
according to their potential and priorities. This process should be followed consistently over time and include your employees’ short and long-term career goals,
current strengths, areas of improvement, and action plans detailing how the employee can make their career aspirations a reality.

Attached document

Objective Setting
Replace document
Other

Indicated pages: Comment:

1

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21 / 85
Actions to promote internal mobility

Examples of documents to attach:

Communication materials or procedural documents about employee promotions, transfers, or role changes
Implementation records of job shadowing programs, internal mentoring/sponsorship programs, employee job rotation programs/job swaps
Evidence of internal hiring practices such as internal job postings, announcements and internal talent marketplace platforms

Your supporting document should demonstrate the following: Specific program(s) implemented by your company to encourage employee internal mobility.
Internal mobility can be vertical, horizontal, geographical, or transversal:

Vertical mobility involves employee promotions/transfers that advances them to the next level of the organization.
Horizontal mobility involves employees changing functions/departments, but remain at the same job level within the organization.
Geographical mobility involves developing an activity on another site/location within the organization.
Transversal mobility involves employees moving across different roles/functions, by leveraging their transferable or cross-functional skills ("cross-skilling")

Other actions to promote career management and training not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply.

Examples of documents to attach:

Standard operating procedures

Work instructions
Annual/CSR/Sustainability Report

Your supporting document should demonstrate the following: Actions other than those specified in the other options that benefit employees in their main
career stages, such as recruitment, evaluation, training, and management of layoffs.

Please specify

No actions yet/I don't know

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22 / 85
 Complete LAB3510 High impact on theme score

What actions has your company implemented to address child labor, forced labor, and human trafficking?

Impact assessment identifying potential child labor, forced labor, or human trafficking

Examples of documents to attach

Human rights impact assessment reports

Social impact assessment reports

Document guidelines
Your document should demonstrate impact assessments conducted internally or by a third party regarding child labor, forced labor, and human trafficking.
Human rights impact assessments are one of the key components of human rights due diligence and is essential in identifying and assessing any potential or
actual adverse human rights impacts your company's operations may have on your employees and the document should demonstrate identification of levels of
severity for that particular impact.

Note that while traditional risk assessments evaluate risks from the perspective of the company, human rights impact assessments considers the adverse risk and
impacts of the affected stakeholders, who in this case are your employees.

Stakeholder consultation with potentially affected groups or NGOs to address child labor, forced labor, and human trafficking

Examples of documents to attach

Stakeholder engagement plans or schedules

Meeting minutes with stakeholder groups
Worker voice surveys

Document guidelines
Your document should demonstrate your company's engagement with affected groups in order to identify and mitigate child labor, forced labor, and human
trafficking issues stemming from the company's operations. Affected groups refers to those who may be directly or potentially impacted by your company's
operations, for example, migrant or child workers.

Training of employees on child labor, forced labor, and human trafficking

Examples of documents to attach

Training materials (such as slide decks, training content summaries, etc.)

Evidence of training execution (such as progress reports, certificates of completion, etc.)

Document guidelines
Your document should demonstrate that your company provides training to employees to strengthen their knowledge on child labor, forced labor, and human
trafficking issues.

Please note that it should be clear from your document that the training includes human rights topics. General mentions of business ethics would be considered
under the "ethics" theme.

Age verification of candidates before hiring

Examples of documents to attach

HR manual
Hiring procedure

Document guidelines
Your document should demonstrate actions in place to prevent the hiring of underage workers.

According to the International Labor Organization, a "young worker" refers to a person who is under 18 years old but has reached the minimum legal working
age, usually 15 years old but can range from 13 to 14 in some regions.

In the case where such mitigating measures are already mandated by your (local) government, please upload documents that demonstrate that your company
ensures this is communicated to your workforce.

Attached document

Recruitment and Selection

Replace document
Other

Indicated pages: Comment:

2

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23 / 85
Actions to protect young workers (if any employed)

Examples of documents to attach

HR manual
Onboarding procedure
Employee handbook

Document guidelines
Your document should demonstrate specific actions implemented by your company to safeguard any young worker who may be employed. These include
communication of information on contracting working hours, onboarding and orientation, communication and regular health and safety checks specifically aimed
at young workers, or a system to identify hazards and assess risks for a safe working environment for young workers.

According to the International Labor Organization, a "young worker" refers to a person who is under 18 years old but has reached the minimum legal working
age, usually 15 years old but can range from 13 to 14 in some regions and thus requiring dedicated workplace arrangements to ensure their wellbeing.

Please note that you are not required to respond to this option if you do not employ young workers. Moreover, in the case where such mitigating measures are
already mandated by your (local) government, please upload documents that demonstrate that your company ensures this is communicated to your workforce.

Monitoring of internal controls and effectiveness of actions taken to prevent child labor, forced labor, or human trafficking

Examples of documents to attach

Monitoring report
Internal or external auditing procedures or reports

Document guidelines
Your document should demonstrate monitoring of internal controls conducted in order to mitigate human rights violations.

Companies should regularly monitor the effectiveness of the measures implemented to mitigate child labor, forced labor and human trafficking risks, and this can
be done with regular audits. These can be both internal or external.

Please note however that a third party external sustainability audit (such as SMETA, RBA, etc) does not fall under the this indicator, and should be answered in the
GEN section of the questionnaire.

Grievance mechanism on child labor, forced labor, or human trafficking

Examples of documents to attach

Code of Conduct
Employee handbook
Grievance mechanism reporting procedure

Document guidelines
Your document should demonstrate an established mechanism for different parties to report child labor, forced labor and human trafficking issues.

Grievance mechanisms must include the following elements:

1. Accessibility: Communication to all stakeholders regarding availability of a grievance mechanism. This information should be available at all times, in
particular to those who may face barriers (linguistically or geographically) and those who may have minority status within your workforce.
2. Non-retaliation: Those who report any grievances should be protected and not face retaliation.
3. Confidentiality: Steps in place to maintain confidentiality of those who make use of the grievance mechanism.

Remediation procedure for identified victims of child labor, forced labor, or human trafficking

Examples of documents to attach

Code of conduct
Employee handbook
Standalone remediation procedure docs

Document guidelines
Your document should demonstrate operational process or evidence of remediation efforts to support victims of child or forced labor. Remediation procedures are
an operational-level, non-judicial process to help mitigate incidents of child labor, forced labor or human trafficking as it helps to identify and correct any harm
towards victims.

Remedial procedures must include the following elements:

1. Proportionality: Identification of appropriate responses to the violation

2. Transparency: Transparent communcation with stakeholders
3. Monitoring: Measures to monitor effectiveness of the implemented remedy

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Other actions to address child labor, forced labor, and human trafficking not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply.

Document guidelines
Your document should demonstrate actions other than those specified in the other options that prevent child labor, forced labor, and human trafficking.

Examples of documents to attach

Standard operating procedures

Work instructions
Annual or Sustainability report

Please specify

No actions yet/I don't know

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25 / 85
 Complete LAB3601 High impact on theme score

What actions has your company implemented to prevent discrimination and harassment?

Actions to prevent discrimination during recruitment phase

Examples of documents to attach

Internal audits on recruitment practices

Evidence of implementation of a blind recruitment system or software (this may include anonymization of candidate names and any other identifying
factors such as age, gender, location etc.)
Publicly shared information on accessible and non-discriminatory recruitment practices
Samples of internal or external job postings using accessible or non-discriminatory language

Document guidelines
Your document should demonstrate an open, transparent and merit-based recruitment process that prevents discriminatory hiring practicess and ensures equal
opportunities to all job candidates, internal or external, entering the company's employee selection process

Please specify

Actions to prevent discrimination in professional development and promotion processes

Examples of documents to attach

HR Manual
Training materials for HR or recruiters

Document guidelines
Your document should demonstrate your company's efforts to provide equal opportunities to all employees in your promotion and professional development
practices. This can be through training or instructions provided to human resources on preventing discrimination or increasing accessibility.

Please specify

Actions to ensure equal pay for equal work

Examples of documents to attach

Pay gap report

Equal pay gap or wage audit
Pay gap study
Wage monitoring reports

Document guidelines
Your document should demonstrate monitoring or auditing of remuneration practices to identify unequal pay, analysis of factors that contribute to the pay gap,
and all other measures to eliminate the pay gap.

Training of employees on discrimination and harassment

Examples of documents to attach

Training materials (such as slide decks, training content summaries, etc.)

Evidence of training execution (such as progress reports, certificates of completion, etc.)

Document guidelines
Your document should demonstrate that your company provides training to enable all employees to thrive in the workplace and prevent a hostile work
environment.

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Actions to prevent workplace harassment

Examples of documents to attach

Program implementation records

Communication materials
Employee handbook

Document guidelines
Your document should demonstrate specific measures to prevent and monitor harassment in the workplace that is separate to grievance mechanisms,
remediation processes and training programs.

Examples of expected actions:

Establishing an anti-harassment committee

Internal audit or monitoring reports on harassment cases
Open dialogue initatives on workplace harassment

Please specify

Anti Harassment Policy and complaint

Attached document

Anti Harassment Policy and c…

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

Employee resource or support groups open to all

Examples of documents to attach

Program implementation records

Communication materials
Employee handbook

Document guidelines
Your document should demonstrate specific programs or initiatives aimed at the creation and ongoing support of Employee Resource Groups (ERGs). These
groups should foster a greater sense of belonging in the workplace and be inclusive of both members of the represented communities and all employees who
support the group's mission. ERGs may focus on shared identities, experiences, or interests such as gender identity, ethnicity, culture, or religion.

Actions to promote the inclusion of employees with disabilities

Examples of documents to attach

Employee handbook
Program implementation records

Document guidelines
Your document should demonstrate actions to enable employees with a wide range of disabilities to perform their job duties, such as providing accessible
infrastructure or specific training programs for psychological adaptation.

Grievance mechanism on discrimination and harassment

Examples of documents to attach

Code of Conduct
Employee handbook or manual
Grievance mechanism manual or reporting procedure
Anti-harassment policy

Document guidelines
Your document should demonstrate established mechanism for different parties to report on discrimination and harassment issues.

Grievance mechanisms must include the following elements:

1. Accessibility: Communication to all stakeholders regarding availability of a grievance mechanism. This information should be available at all times, in
particular to those who may face barriers (linguistically or geographically) and those who may have minority status within your workforce.
2. Non-retaliation: Those who report any grievances should be protected and not face retaliation.
3. Confidentiality: Steps in place to maintain confidentiality of those who make use of the grievance mechanism.

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 Remediation procedure for victims of discrimination and harassment

Examples of documents to attach

Code of Conduct
Employee handbook
Grievance mechanism manual or reporting procedure
Anti-harassment policy

Document guidelines
Your document should demonstrate operational procedures or evidence of remediation efforts to support victims of discrimination or harassment. Remediation
procedures are an operational-level, non-judicial process to help mitigate incidents of discrimination and harassment as they help to identify and correct any harm
caused to victims.

The remediation process must include the following elements:

1. Proportionality: Identification of appropriate responses to the violation

2. Transparency: Transparent communication with stakeholders
3. Monitoring: Measures to monitor effectiveness of the implemented remedy

Other actions to prevent discrimination and harassment in the workplace not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply and describe your own declaration in the open text field.

Document guidelines
Your document should demonstrate actions other than those specified in the other options that prevent discrimination and harassment in the workplace.

Examples of documents to attach

Standard operating procedures

Work instructions
Annual or Sustainability report

Please specify

No actions yet/I don't know

Coverage indicator has a low impact on the Labor & Human Rights theme score

Indicator: Coverage

Coverage means the level of deployment of measures and certifications throughout your company. This indicator includes questions about:

Implementation level of sustainability actions (for example, the percentage of the total workforce across all locations who received career training).
Operational sites certified throughout your company’s locations (for example, the percentage of sites that are ISO 14001 certified).

Make sure the latest reporting period on coverage is within the last 2 calendar years. If you don't include the percentage of coverage, we'll make an
approximate calculation from the total number of employees or operational sites.

Reporting indicator has a medium impact on the Labor & Human Rights theme score

Indicator: Reporting

Reporting is based on quantitative KPIs that measure your implementation of sustainability practices.

We’ll ask you to attach documents that include your sustainability metrics. A valid reporting document includes the reporting year and the reporting unit
(such as kWh or liters).

Make sure the latest reporting period is within the last 2 calendar years.
Learn more about the document requirements

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28 / 85
 Complete LAB601 Medium impact on theme score

On which of the following topics does your company report metrics?

Employee health and safety

Select this option if you have additional reporting metrics on Employee Health & Safety, on top of the metrics declared in the previous Labor Reporting
question.

Examples of documents to attach:

Annual safety incident report

Health and safety training summary report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on employee health and safety at work, such as absenteeism rate, number of employees trained on health and
safety issues, number of employee health and safety risk assessments conducted, etc.

Working conditions

Select this option if you have additional reporting metrics on Working Conditions, on top of the metrics declared in the previous Labor Reporting
question.

Examples of documents to attach:

Annual employee benefits report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on remuneration and social benefits granted to employees, such as number of employees covered with
healthcare, employees satisfaction rate, etc.

Social dialogue

Examples of documents to attach:

Labor union report

Employee representatives coverage report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on social dialogue mechanisms such as number of employees covered by employee representatives, number of
employees covered by collective agreements, etc.

Career management and training

Select this option if you have additional reporting metrics on Career Management & Training, on top of the metrics declared in the previous Labor
Reporting question.

Examples of documents to attach:

Annual training report

Annual employee development report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on employee career development and training, such as number of skills trainings provided, number of
employees with personal development plans, number of internal mobility cases, etc.

Attached document

Training & Development

Replace document
Other

Indicated pages: Comment:

1

Child labor, forced labor, and human trafficking

Examples of documents to attach:

Annual human rights report

Human rights violation incident report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on child, forced, or compulsory labor issues within company-owned operations, such as number of child or
forced labor incidents reported, number of child or forced labor audits conducted in own operational sites, etc.

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Discrimination and Harassment

Select this option if you have additional reporting metrics on Discrimination and Harassment, on top of the metrics declared in the previous Reporting
question.

Examples of documents to attach

Annual social data report

Corporate diversity report
Reporting section in your Annual or Sustainability Report

Document guidelines
Your document should demonstrate the metrics on the prevention of discrimination and physical, psychological and verbal abuse in the workplace. This may
include number of employees trained on prevention of discrimination and harassment, number of Employee Resource Groups conducted, etc.

Attached document

Non discrimination Policy

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

External stakeholder human rights

Examples of documents to attach:

Annual human rights report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on direct and indirect human rights impacts of the company's operations on external stakeholders, such as
number of human rights impact assessments performed, number of grievance mechansim cases of human rights incidents, etc.

None of the above/Do not know

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30 / 85
 Mandatory LAB6010 Medium impact on theme score

Please report on the following metrics related to labor topics:

Answers to this question will be shown in a dedicated section in your EcoVadis platform - Metrics. This useful tool helps you store all relevant quantitative
data and track your sustainability progress.

Number of hours worked

There is no document to attach to this option. The information provided should be public or internal reporting of consolidated data on the recorded number of
hours worked over one reporting year. Hours worked is defined as the sum of all periods spent on direct and ancillary activities to produce goods and services. If
the number of hours worked cannot be directly calculated, it may be estimated on the basis of normal or standard hours of work, taking into account entitlements
to periods of paid leave of absence from work (e.g., paid vacations, paid sick leave, public holidays).

Year

2024 Value

Number of days lost to work-related injuries, fatalities and ill health

Examples of documents to attach:

Internal safety report

Workplace accident report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the number of days lost to any of the following:

work-related injuries and fatalities from work-related accidents

work-related ill health and fatalities from work-related ill health

Work-related injuries and work-related ill health (such as occupational diseases) arise from exposure to hazards at work. Injuries and ill health that occur when
working from home are work related if the injury or ill health occurs while the worker is performing work from home and if the injury or ill health is directly related
to the performance of work.

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year
2024 Value

Number of work-related accidents

Examples of documents to attach:

Internal safety report

Workplace accident report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the recorded number of work-related accidents. An accident refers to an incident that results in injury or
consequent ill health.

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year

2024 Value

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Ratio of the annual total compensation for the highest paid individual, to the median annual total compensation for all employees

Examples of documents to attach:

Internal wage tracking report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the ratio of the annual total compensation from the highest paid individual to the median annual total
compensation for all employees. Annual total compensation includes salary, bonus, stock awards, option awards, non-equity incentive plan compensation, change
in pension value, and nonqualified deferred compensation earnings provided over the course of a year.

Example calculation Ratio = annual compensation for the highest compensated individual ÷ Median annual compensation for all employees (excluding the
highest-compensated individual)

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit

2024 percent (%) Value

Average hours of training per employee

Examples of documents to attach:

Internal training report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the number of hours each employee is trained on average. Training refers to all types of vocational training
and instruction or external education that is paid fully or partly by the company.

Example calculation Average hours of training per employee = total training hours ÷ total number of employees taking part in the training

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit

2024 hours/employee (H/employee) Value

Not yet monitored/I don't know

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32 / 85
 Complete LAB561 Medium impact on theme score

Please report on the following metrics related to discrimination and harassment in the workplace as required by the applicable
laws in your geography:

Answers to this question will be shown in a dedicated section in your EcoVadis platform - Metrics. This useful tool helps you store all relevant quantitative
data and track your sustainability progress.

Percentage of women employed in the whole organization

Examples of documents to attach:

Internal diversity report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the percentage of employees who identify as women in the company.

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit Value

percent (%) 18

Attached document

Percentage sheet
Replace document
Other

Comment:

Percentage of women at top management level

Examples of documents to attach:

Internal diversity report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the percentage of employees who identify as women at top management level.

Top management includes all Chief Officers (CEO, CFO, CTO, etc.), and all members of mid and top management (directors, VP, team leaders, etc.), and excludes
members of the board of directors.

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit

2024 percent Value

Please enter a value

Attached document

Percentage sheet
Replace document
Other

Comment:

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33 / 85
Percentage of women within the organization's board

Examples of documents to attach:

Internal diversity report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the percentage of board members identifying as women in the company.

The organization board refers to the management or supervisory body of a company, including independent and advisory boards. It does not include mid-
management and top executive positions.

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit

percent (%) Value

Attached document

Percentage sheet
Replace document
Other

Comment:

Average unadjusted gender pay gap

Examples of documents to attach:

Internal diversity report

Internal wage tracking report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the difference between the average gross hourly earnings of employees identifying as male and of
employees identifying as female as a percentage of the average gross hourly earnings of employees identifying as male. As opposed to the adjusted gender pay
gap, the unadjusted gender pay gap does not factor in any differences in pay due to varying years of experience, position titles, contract types, or roles, among
others.

Example calculation Average unadjusted gender pay gap = [average pay of men - average pay of women] ÷ average pay of men x 100

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit Value

percent (%) 60

Attached document

Percentage sheet
Replace document
Other

Comment:

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Percentage of employees from a minority or vulnerable group in the whole organization

Examples of documents to attach:

Internal diversity report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the percentage of workers from minority or vulnerable groups employed in the company.

Minority groups here are covering a wide range of groups, including characteristics such as ethnicity, religion, disability, gender identity, etc.
Vulnerable groups are those with some specific physical, social, political, or economic condition or characteristic that places them at higher risk of suffering
a burden (such as children and youth, the elderly, people with disabilities, refugees, etc).

We acknowledge that in some cases, data collection on minority or vulnerable groups is restricted in certain countries. Your company can choose the
group covered with this metrics at your own discretion.

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit

2024 percent (%) Value

Attached document

Percentage sheet
Replace document
Other

Comment:

Percentage of employees from a minority or vulnerable group at top management level

Examples of documents to attach:

Internal diversity report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the percentage of workers from minority or vulnerable groups at top management levels.

Top management includes all Chief Officers (CEO, CFO, CTO, etc.), all members of mid and top management (directors, VP, team leaders, etc.), and excludes
members of the board of directors.

Minority groups here are covering a wide range of groups, including characteristics such as ethnicity, religion, disability, gender identity, etc.

Vulnerable groups are those with some specific physical, social, political, or economic condition or characteristic that places them at higher risk of suffering
a burden (such as children and youth, the elderly, people with disabilities, refugees, etc).

We acknowledge that in some cases, data collection on minority or vulnerable groups is restricted in certain countries. Your company can choose the
group covered with this metrics at your own discretion.

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit

2024 percent (%) Value

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Percentage sheet
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Other

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 Number of identified discrimination or harassment incidents or corrective actions

Examples of documents to attach

Internal diversity report

Reporting section in your Annual or Sustainability Report

Document guidelines
Your document should demonstrate metrics on the number of discrimination or harassment incidents, or corresponding corrective actions. This metrics should
include direct employees only.

Please specify

Not yet monitored/I don't know

This theme has a medium impact on your overall score. The impact is calculated based on the sustainability issues relevant for your company.

Theme: Environment

This theme focuses on two areas:

Environmental management of operations, such as energy use in offices, water and materials used during manufacturing, air pollution and threats
to biodiversity.

Environmental management of products and services. It includes:

Product use and product end-of-life, such as energy efficiency of electronics or take-back programs.
Customer health and safety, such as the hygiene and safety of products for consumption and use.
Environmental service and advocacy, such as programs or services to encourage sustainable consumption.

Sustainability issues relevant for your company:

Energy consumption & GHGs Water Air Pollution Materials, Chemicals & Waste

Product End-of-Life Customer Health & Safety

Based on your company’s industry, size and location, we selected the most relevant sustainability issues.
Selected sustainability issues define what questions you receive and the impact of this theme on your overall score.

Policies indicator has a high impact on the Environment theme score

Indicator: Policies

A policy is a set of objectives that addresses specific sustainability issues. It shows your company's intention to reduce impact, mitigate risk, or improve
performance.

Examples of policies:

General principles, statements and qualitative objectives to improve sustainability.

Specific quantitative targets with a defined deadline in the future. You can submit both absolute and relative targets. A conclusive target should meet
the following conditions:
Be time-bound: include a baseline and target year.
Be measurable: include a quantitative goal to be achieved.
Be achievable: realistic and relevant to the company’s activities.

Get more examples and best practices for developing policies

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 Complete ENV100 High impact on theme score

Does your company have a policy with qualitative objectives and quantitative targets for:

Energy consumption and GHGs

Examples of documents to attach

Environmental Policy
Energy Policy
Climate Policy
CDP Climate Change Report
Annual or Sustainability Report

Document guidelines
Your document should state your company’s energy and GHG commitment. It should include your company’s objectives to address energy consumption and
scope 1 and scope 2 greenhouse gas-related issues from company operations and transport (includes direct and indirect emissions of CO₂, CH₄, N₂O, HFC, PFC and
SF₆). Your policy can include either qualitative objectives or quantitative targets or both.

Here are some examples:

Qualitative objective: Commit to mitigating climate change through increasing energy efficiency and renewable energy use during operations.
Quantitative target: Reduce absolute scope 1 and 2 GHG emissions by 50% by 2030 from a 2020 baseline.

Attached document

Environmental Policy
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Policy / Code of Conduct

Indicated pages: Comment:

1

Water

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Environmental Policy
Water Policy
CDP Water Report
Annual or Sustainability Report

Document guidelines
Your document should state your company’s commitment towards responsible water management. It should include your company’s objectives to address water
consumption and pollution issues from direct operations. Your policy can include either qualitative objectives or quantitative targets or both.

Here are some examples:

Qualitative objective: Commit to responsibly handling natural resources such as water by implementing actions that will reduce water consumption.
Quantitative target: Achieve 25% reduction of total water consumption by 2030 from a 2020 baseline.

Attached document

Environmental Policy
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Policy / Code of Conduct

Indicated pages: Comment:

1

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Biodiversity

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Environmental Policy
Biodiversity and Nature Policy
Land Use and Deforestation Policy
Animal Welfare Policy
Annual or Sustainability Report

Document guidelines
Your document should state your company’s commitment towards biodiversity and animal welfare. It should include your company’s objectives to address impacts
from direct operations on the health, diversity and abundance of local ecosystems, species and genetic resources, including the welfare of animals used in direct
operations. Your policy can include either qualitative objectives or quantitative targets or both.

Here are some examples:

Qualitative objective: Strive to sustain and promote local biodiversity through sustainable land management and conservation.
Quantitative target: Reduce utilization of synthetic fertilizers 50% by 2030 from a 2020 baseline.

Attached document

Environmental Policy
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Policy / Code of Conduct

Indicated pages: Comment:

1

Air pollution

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Environmental Policy
Pollution Policy
Biodiversity and Nature Policy
Annual or Sustainability Report

Document guidelines
Your document should state your company’s commitment towards reducing non-GHG air and atmospheric pollutants. It should include your objectives to address
impacts to the local environment from air emissions other than GHGs (e.g. SOx, NOx, VOC, PM, dust), and other atmospheric emissions such as odor, noise, light,
road congestion and traffic resulting from the company's direct operations. Your policy can include either qualitative objectives or quantitative targets or both.

Here are some examples:

Qualitative objective: Strive to reduce PM emissions from manufacturing processes.

Quantitative target: Achieve 35% reduction of VOC emissions by 2030 from a 2020 baseline.

Attached document

Environmental Policy
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Policy / Code of Conduct

Indicated pages: Comment:

1

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Materials, chemicals, and waste

Examples of documents to attach

Environmental Policy
Waste Management Policy
Hazardous Materials Policy
Annual or Sustainability Report

Document guidelines
Your document should state your company’s commitment towards reducing waste and effective management of hazardous materials. It should include your
objectives to minimize environmental impact from use of raw materials, chemicals, and non-hazardous and hazardous waste in the company's direct operations.
Your policy can include either qualitative objectives or quantitative targets or both.

Here are some examples:

Qualitative objective: Commit to reduce harm to the environment by substituting input materials with less hazardous or toxic alternatives.
Quantitative target: Reduce wastes sent to landfill 30% by 2030 from a 2020 baseline.

Attached document

Environmental Policy
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Policy / Code of Conduct

Indicated pages: Comment:

1

Product use

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Environmental Policy
Product Life-cycle Policy
Annual or Sustainability Report

Document guidelines
Your document should state your company’s committment towards effective management of environmental impacts from use of products. It should include your
objectives to minimize environmental impacts generated from the direct use of products by customers and clients. Your policy can include either qualitative
objectives or quantitative targets or both.

Here are some examples:

Qualitative objective: Commit to develop products that minimize harm to the local environment during use.
Quantitative target: Perform life cycle studies on 100% of products by 2035.

Product end-of-life

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Environmental Policy
Product Life-cycle Policy
Annual or Sustainability Report

Document guidelines
Your document should state your company’s commitment towards effective management of environmental impacts from product end-of-life. It should include
your objectives to minimize environmental impacts generated from the end-of-life of the products, such as hazardous, non-hazardous waste generated, emissions
and microplastics pollution. Your policy can include either qualitative objectives or quantitatve targets or both.

Here are some examples:

Qualitative objective: Commit to optimize collection and recycling of post-consumer products.

Quantitative target: Increase product take-back rate by 20% by 2030 from a 2020 baseline.

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 Customer health and safety

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Environmental Policy
Customer Health and Safety Policy
Annual or Sustainability Report

Document guidelines
The document should state your company’s commitment towards effective management of customer health and safety. It should include your objectives to
mitigate negative health and safety impacts of products and services on customers or consumers. Your policy can include either qualitative objectives or
quantitative targets or both.

Here are some examples:

Qualitative objective: Commit to the release of products that are safe for their customers.
Quantitative target: Achieve zero product recall or safety incidents yearly to 2030.

Attached document

Health, Safety and Environme…

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Other

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1

Environmental services and advocacy

Select this option only if it's listed as a relevant sustainability issue for your company. You can confirm this on the theme's introduction page.

Examples of documents to attach

Environmental Policy
Sustainability Promotion Policy
Sustainable Consumption Policy
Annual or Sustainability Report

Document guidelines
Your document should state your company’s commitment towards the provision of environmental services and advocacy. It should include your objectives on
services or alternative solutions offered to enable customers to diagnose and mitigate their environmental impacts resulting from their own consumption. Your
policy can include either qualitative objectives or quantitative targets or both.

Here are some examples:

Qualitative objective: (1) Strive to help customers to reduce their carbon footprint by offering alternative or innovative solutions. (2) Aim to promote
responsible consumption by scaling up services that emit fewer emissions such as second life and repairs. (3) Support phase-out of fossil fuel through
financing low carbon technologies and businesses with transition plans to a net positive future.
Quantitative target: To provide customers with carbon footprint on 100% of products by 2030.

No Policies

Measures indicator has a high impact on the Environment theme score

Indicator: Measures

This indicator is about your company’s actions to support your sustainability policies and commitments.

The answer options in each question represent best practices for your company's size and industry. Select options that your company has already
implemented and provide the documented proof of your actions.
Learn more about the document requirements

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 Complete ENV306 High impact on theme score High impact on carbon scorecard

What actions has your company implemented to reduce energy consumption and GHGs?

Training of employees on energy conservation and climate action

The document(s) should demonstrate: employee awareness/training programs related to energy conservation or GHG emissions reduction which educate
employees on their roles in saving energy and reducing GHG emissions. This training may involve new processes, energy saving guidelines, best practices, etc.
Examples of documents to attach: training materials and additional evidence of training execution (progress reports, certificates of completion, etc.), CDP Climate
Change Report, Annual Report, CSR/Sustainability Report, etc.

Attached document

Training Schedule
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Other

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1

Purchase or generation of renewable energy

The document(s) should demonstrate: evidence that the company purchases or generates energy from renewable sources, such as solar, wind, water, etc.
Examples of documents to attach: invoice, contractual agreement, standard operating procedures, work instructions, program implementation records, CDP
Climate Change Report, Annual Report, CSR/Sustainability Report, etc.

Attached document

REDUCE ELECTRICITY ENERGY

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Other

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1 Project under process

Purchase of verified carbon offset credits

The document(s) should demonstrate: evidence that the company purchases verified carbon offset credits which allow the company to compensate its own GHG
emissions. Afforestation or power generated from renewable energy sources are common carbon offset projects. Examples of documents to attach: invoice,
contractual agreement, evidence of registration with a reputable carbon offset program (Verified Carbon Standard, Gold Standard, Climate Action Reserve,
American Carbon Registry, etc.), verification report for the offset credits, CDP Climate Change Report, Annual Report, CSR/Sustainability Report, etc.

Energy or carbon audit

The document(s) should demonstrate: energy and/or carbon audit conducted to assess the energy consumption and/or GHG emissions of the company’s facilities,
including office building, manufacturing sites, and transportation. It helps a company to identify potential reduction associated with energy consumption or GHG
emissions. Examples of documents to attach: energy audit report, carbon audit report, standard operating procedures, work instructions, assessment reports,
CDP Climate Change Report, Annual Report, CSR/Sustainability Report, etc.

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Improvement of energy efficiency through technology or equipment upgrades

The document(s) should demonstrate: the use of certain technology or equipment to improve energy efficiency and reduce energy consumption. The company
selects an equipment or technology that would reduce energy consumption compared to the usual process implemented by its industry/sector peers. Equipment
upgrades ensure that future energy consumption will decrease across company operations where these upgrades are made. Examples of documents to attach:
standard operating procedures, work instructions, equipment/technology installation records, CDP Climate Change Report, Annual Report, CSR/Sustainability
Report, etc.

Attached document

REDUCE ELECTRICITY ENERGY

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Other

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1

Use of efficient HVAC (heating, ventilation, and air conditioning) equipment

The document(s) should demonstrate: deployment of technology and equipment to reduce energy consumption of HVAC equipment. For example, the use of
energy efficient cooling systems or refrigerants, technology or equipment upgrades to improve thermal insulation, etc. Examples of documents to attach:
standard operating procedures, work instructions, equipment/technology installation records, CDP Climate Change Report, Annual Report, CSR/Sustainability
Report, etc.

Attached document

HVAC
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1

Fuel switch to achieve higher energy efficiency or lower carbon emission intensity

The document(s) should demonstrate: adoption of alternative fuels (e.g. wood, waste, etc.) with higher energy efficiency and/or lower GHG emissions intensity
through equipment upgrades or technology advancement. Examples of documents to attach: standard operating procedures, work instructions,
equipment/technology installation records, CDP Climate Change Report, Annual Report, CSR/Sustainability Report, etc.

Reduction of carbon emissions in transportation

The document(s) should demonstrate: operational processes or deployment of technologies to reduce GHG emissions from operational transportation or
employee commute, such as route optimization, car-sharing, extensive use of electric vehicles, use of cleaner fuels, etc. Examples of documents to attach:
standard operating procedures, work instructions, equipment/technology installation records, CDP Climate Change Report, Annual Report, CSR/Sustainability
Report, etc.

Other actions to reduce energy consumption and GHGs not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply. The document(s) should demonstrate the following: actions other than those specified in
the other options to manage energy consumption during operations and transport and/or to manage GHG direct and indirect emissions. Examples of documents
to attach: standard operating procedures, work instructions, Annual Report, CSR/Sustainability Report, etc.

Please specify

No actions yet/I don't know

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 Complete ENV3224 High impact on theme score

What actions has your company implemented to ensure responsible water management?

Technologies or practices to recycle or reuse water

The document(s) should demonstrate: operational processes or deployment of technologies to reclaim water (with or without treatment) from different sources
and reuse it internally (e.g. for production, irrigation, cooling). Examples of documents to attach: standard operating procedures, work instructions,
equipment/technology installation records, Annual Report, CSR/Sustainability Report, etc.

Attached document

RECYCLING OF SOURCES
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Other

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1

Water audit

The document(s) should demonstrate: evidence that water accounting or audit is conducted to assess water consumption efficiency and identify where water use
can be reduced within the company. Examples of documents to attach: water account or auditing report, standard operating procedures, work instructions,
Annual Report, CSR/Sustainability Report, etc.

Adoption of water-efficient irrigation methods

The document(s) should demonstrate: evidence that the company adopts such methods that optimize water consumption in the irrigation process. Examples of
measures include drip irrigation methods, variable rate irrigation methods or any other water-efficient irrigation techniques. Examples of documents to attach:
standard operating procedures, work instructions, technology installation records, Annual report, CSR/Sustainability Report, etc.

Water risk assessments performed

The document(s) should demonstrate: evidence that water-stress assessment or mapping is conducted to assess water scarcity and water-related risks of the
location(s) where the manufacturing site(s) is/are situated. The common tools used for the assessment include the Aqueduct Water Risk Atlas developed by World
Resources Institute and the Water Risk Filter developed by WWF. Examples of documents to attach: water-stress assessment or mapping report, standard
operating procedures, Annual Report, CSR/Sustainability Report, etc.

Wastewater quality assessment

The document(s) should demonstrate: evidence that the company has performed wastewater quality tests or monitoring to ensure the effluent discharge is in
compliance with legal requirements. Examples of documents to attach: wastewater quality testing reports or records, service agreement signed with third parties,
standard operating procedures, work instructions, Annual Report, CSR/Sustainability Report, etc.

Attached document

WASTE WATER QUALITY REPO…

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Other

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Implementation of a rainwater harvesting system

The document(s) should demonstrate: implementation of rainwater harvesting systems that enable rainwater capturing and utilization in daily operations.
Examples of documents to attach: standard operating procedures, work instructions, equipment/technology installation records, Annual Report, CSR/Sustainability
Report, etc.

Water network maintenance or leakage detection

The document(s) should demonstrate: (i) regular maintenance of water supply and drainage systems to prevent leakage; or (ii) regular inspection or deployment of
technologies to detect leakage. Examples of documents to attach: maintenance or inspection records, standard operating procedures, work instructions,
equipment/technology installation records, Annual Report, CSR/Sustainability Report, etc.

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Other actions to ensure responsible water management not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply. The document(s) should demonstrate the following: actions other than those specified in
the other options to manage water consumption and wastewater from the operation. Examples of documents to attach: standard operating procedures, work
instructions, Annual Report, CSR/Sustainability Report, etc.

Please specify

No actions yet/I don't know

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 Complete ENV3495 High impact on theme score

What actions has your company implemented to mitigate air pollution?

Actions to prevent emissions of atmospheric pollutants and other environmental nuisances

The document should demonstrate the following: actions implemented to prevent and reduce pollutants from company operations on the local environment. This
may include improvement of production processes, enhanced equipment efficiency and any other factors leading to the reduction of air or other local pollutants
at the generation source. Air and other local pollutants include dust, PM, VOC, SO2, NOx, noise, odor, light pollution and road congestion. Examples of documents
to attach: standard operating procedures, work instructions, program implementation records, Annual Report, CSR/Sustainability Report, etc.

Work processes or technologies to mitigate emissions of particulate matter

The document should demonstrate the following: actions implemented to control or minimize dust and particulate matter emissions generated from operations,
such as dust collection and extraction systems, water sprinklers systems or filtration devices, formal clean-up processes. Examples of documents to attach:
standard operating procedures, work instructions, program implementation records, Annual Report, CSR/Sustainability Report, etc.

Regular noise measuring campaign (site boundary noise measurements undertaken)

The document should demonstrate the following: monitoring mechanisms to keep track of the status of noise emissions during operations. Examples of
documents to attach: third-party test reports, internal monitoring system documents, Annual Report, CSR/Sustainability Report, etc. For actions related to noise
monitoring for employee health & safety, please refer to the section labor & human rights.

Attached document

NOISE TESTING REPORT

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Work processes or technologies implemented to mitigate noise

The document should demonstrate the following: actions implemented to reduce noise emissions to the surrounding environment, such as noise control walls
(e.g. greenbelt barrier, sound barrier blankets & panels), installation of noise control systems or equipment (acoustic enclosures, muffling controls, silencers to
exhaust air pneumatic equipment, insulation of specified production zones). Examples of documents to attach: standard operating procedures, work instructions,
program implementation records, Annual Report, CSR/Sustainability Report, etc.

Work processes or technologies implemented to mitigate odor

The document should demonstrate the following: actions implemented to reduce odor emissions to the surrounding environment such as isolated storage and
ventilation techniques .Examples of documents to attach: standard operating procedures, work instructions, program implementation records, Annual Report,
CSR/Sustainability Report, etc.

Attached document

HVAC
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Other

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Actions to avoid road congestions

The document should demonstrate the following: actions implemented to reduce or avoid traffic and road congestion within the surrounding environment.
Examples of documents to attach: standard operating procedures, work instructions, program implementation records, Annual Report, CSR/Sustainability Report,
etc.

Use of biofilters to minimize odor generated in plant operations

The document should demonstrate the following: evidence of specific odor-minimizing filters in place on company site. Examples of documents to attach:
equipment inventory, standard operating procedures, work instructions, program implementation records, Annual Report, CSR/Sustainability Report, etc.

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 Other actions to mitigate air pollution not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply. The document(s) should demonstrate the following: actions other than those specified in
the other options to manage company operation's impact resulting from hazardous and non-hazardous air emissions other than GHGs (e.g. SOx, NOx, VOC, PM,
dust) and other emissions polluting the local environment such as odor, noise, and light, including efforts to reduce and mitigate such emissions, as well as
pollution caused due to road congestion and traffic resulting from the company's operation. Examples of documents to attach: standard operating procedures,
work instructions, Annual Report, CSR/Sustainability Report, etc.

Please specify

No actions yet/I don't know

Complete ENV3521 High impact on theme score

What actions has your company implemented to manage materials and chemicals?

Reduction of material consumption through process optimization

The document(s) should demonstrate: evidence that the company adopts such methods, technologies and processes to minimise the amount of materials being
consumed in the operations. Example of measures include the selection of such recipes, portion sizes and product design that would require a lower amount
and/or maximise the use of ingredients, additives and preservatives being consumed as well as well as adoption of improved packaging processes to reduce the
quantity of packaging materials being used. Examples of documents to attach: standard operating procedures, work instructions, program implementation
records, technological change records, Annual Report, CSR/Sustainability Report, etc.

Use of recovered input materials

The document(s) should demonstrate: evidence that the company adopts such methods to recover input materials for other purposes. Examples of measures
include using reusable instead of single-use items and cleaning supplies, or repurposing used equipment. Examples of documents to attach: equipment
specification, standard operating procedures, work instructions, equipment/technology purchase invoices or installation records, Annual Report,
CSR/Sustainability Report, etc.

Use of eco-friendly or bio-based input materials

The document(s) should demonstrate: evidence that the company uses eco-friendly or biodegradable input materials in order to reduce the amount of waste
produced. Examples of documents to attach: standard operating procedures, work instructions, project reports, Annual Report, CSR/Sustainability Report, etc.

Improvement of perishable materials management through an inventory management system

The document(s) should demonstrate: evidence that the company implements specific measures to efficiently manage perishable items such that waste and
unintended loss of materials is minimized. Examples of documents to attach: standard operating procedures, work instructions, equipment/technology
installation records, Annual Report, CSR/Sustainability Report, etc.

Other actions to ensure management of materials and chemicals not included elsewhere in the question

Please select this option only if the rest of the options listed do not apply. The document(s) should demonstrate the following: actions other than those specified in
the other options to ensure safe management of handling, storage, transport and use of hazardous chemicals and substances, including efforts to prevent and
respond to environmental emergencies that might occur during operations with hazardous substances. Examples of documents to attach: standard operating
procedures, work instructions, Annual Report, CSR/Sustainability Report, etc.

Please specify

Use of ERP system for inventory management.

Attached document

ERP System
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No actions yet/I don't know

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 Complete ENV3546 High impact on theme score

What actions has your company implemented to manage waste?

Reduction of internal wastes through material reuse, recovery or repurpose

The document(s) should demonstrate: evidence that the company adopts such methods that reduce internal waste generation. Examples of measures include
using reusable items instead of disposable ones, or repurposing used equipment. Examples of documents to attach: equipment specification, standard operating
procedures, work instructions, equipment/technology purchase invoices or installation records, Annual Report, CSR/Sustainability Report, etc.

Attached document

RECYCLING OF SOURCES
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Training of employees on waste reduction and sorting

The document(s) should demonstrate: company-specific employee awareness programs given to employees to strengthen their knowledge on waste
management-related issues. Examples of documents to attach: training materials and additional evidence of training execution (i.e. certificates of completion),
Annual Report, CSR/Sustainability Report, etc.

Attached document

Training Schedule
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Internal sorting and disposal of waste according to waste streams

The document(s) should demonstrate: evidence that waste is being sorted according to waste streams to facilitate waste disposal. Examples of measures include
using waste sorting divided into paper, glass, metals, plastics, organic waste and/or potentially hazardous waste, and appropriate waste disposal methods, such as
recycling or composting. Examples of documents to attach: standard operating procedures, work instructions, Annual Report, CSR/Sustainability Report, etc.

Attached document

Waste Handling & Disposal

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Mapping of waste streams

The document(s) should demonstrate: evidence that the company has implemented appropriate waste stream mapping to control and improve waste disposal.
Waste streams are flows of specific waste, from its source through to recovery, recycling or disposal, and their mapping (as a way to visualize internal waste
management) helps to assess the functioning of individual elements and identify areas of improvement. Examples of documents to attach: equipment
specification, standard operating procedures, work instructions, equipment/technology installation records, Annual Report, CSR/Sustainability Report, etc.

Repurposing organic waste as biofertilizers, biomaterials or biogas in own operations or through external partnerships

The document(s) should demonstrate the following: internal operational process or collaboration with external parties to sort and make organic waste useful in
dedicated processes such as composting, and biofertilizers, biomaterials, biogas or animal feed production, and avoid it from entering a landfill. Examples of
documents to attach: standard operating procedures, work instructions, program implementation records, Annual Report, CSR/Sustainability Report, etc.

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Other actions to manage waste not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply. The document(s) should demonstrate the following: actions other than those specified in
the other options to manage waste generated as a result of the company's activities involved in the production of its products and services (e.g. extraction,
processing, procurement of materials, product or service design, production, distribution, etc.). Examples of documents to attach: standard operating procedures,
work instructions, Annual Report, CSR/Sustainability Report, etc.

Please specify

No actions yet/I don't know

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 Mandatory ENV3702 High impact on theme score

What actions has your company implemented to reduce environmental impacts from packaging end-of-life?

Collaboration with external stakeholders for packaging end-of-life management

Examples of documents to attach

Agreement with external stakeholders

Program brochure
Program summary
Program monitoring report

Document guidelines
Your document should demonstrate your company's collaboration with one or more external parties to help consumers manage food packaging end-of-life.
Collaborative efforts include participation in Producer Responsibility Organizations, partnerships with research groups, industry coalitions, public or private
initiatives working on packaging waste reduction, recovery and treatment. The external parties mentioned cannot be a parent, subsidiary or sister company of
your company. This option focused on packaging is specific to processors and manufacturers of food products.

Information on proper disposal of packaging to promote circular material flow

Examples of documents to attach

Packaging label with recycling or disposal instructions

Product brochure
Program summary

Document guidelines
Your document should show information provided by your company to consumers on ways to clean, separate, recycle or dispose of packaging end-of-life. The
provided information should ideally highlight collection, recycling, or sanitary waste management infrastructure available to consumers. The disposal actions
described should aim to minimize waste to landfill, packaging material leakage to the environment, and virgin material used to create new packaging. Documents
containing trademarked product names or brand names registered by your company can be accepted. This option focused on packaging is specific to processors
and manufacturers of food products.

Optimization of primary packaging to reduce its dimensions, weight, or simplify material mix

Examples of documents to attach

Standard operating procedure

Work instruction
Program implementation record
Technological change record

Document guidelines
Your document should demonstrate evidence that your company adopts designs and processes to optimize product packaging in order to facilitate disposal by the
product user or consumer. Common practices for packaging optimization include reducing the amount of material used (lightweighting) or using monomaterial
packaging. This option considers primary packaging in direct contact with the product which are also designed by the product manufacturer. Secondary and
tertiary packaging such as protective shrink wrap, foam for reinforcement, crates and pallets for shipping and bulk transportation are not considered.

Packaging free of toxic chemicals

Examples of documents to attach

Product brochure
Product design report
Program implementation record

Document guidelines
Your document should demonstrate the use of packaging free of toxic chemicals such as Bisphenol-A (BPA), per- and polyfluorinated substances (PFAS) that can
linger in the environment and create hazardous conditions for recycling.

Biodegradable or compostable packaging

Examples of documents to attach

Product brochure
Product design report
Program implementation record

Document guidelines
Your document should demonstrate the use of environmentally friendly alternatives such as bagasse, bamboo, molded pulp, mushroom mycelium, which are able
to break down into natural components under municipal waste treatment conditions, or composted alongside organic waste. The evidence must show clear and
accurate information on the type of material and nature of its biodegradability and compostability (e.g. home composting versus industrial composting).
Preference will be given to bio-based hydro-biodegradable or compostable materials such as PLA (polylactic acid), PHA (polyhydroxyalkanoate), or other materials
derived from 100% renewable feedstocks. Petroleum-based materials as well as oxo- and photo-biodegradable plastics will not be considered.

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Resealable and returnable packaging

Examples of documents to attach

Product brochure
Product design report
Program implementation record

Document guidelines
Your document should demonstrate the use of packaging with resealable properties allowing food products to be kept longer, or returnable packaging that can be
reused. The evidence must show preference for packaging that can be used over multiple cycles compared to single-use packaging.

Other actions to reduce environmental impacts from packaging end-of-life not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply.

Document guidelines
Your document should demonstrate actions other than those specified in available options to reduce environmental impacts from packaging end-of-life.

Examples of documents to attach

Standard operating procedure

Work instruction
Program implementation record
Product brochure

Please specify

No actions yet/I don't know

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 Complete CP327 High impact on theme score

What actions are in place regarding protection of customer/consumer health and safety?

Implementation of HACCP (Hazard Analysis and Critical Control Points) methodology

The document(s) should demonstrate the following: research study conducted to identify or analyze any potential health and safety impacts during product use
phase. The HACCP (Hazard Analysis and Critical Control Points) methodology incorporated during food production, preparation processes, packaging, distribution,
etc. Examples of documents to attach: HACCP study or analysis, work instructions, Annual Report, CSR/Sustainability Report, etc.

Attached document

HACCP Plan
Replace document
Other

Indicated pages: Comment:

1

Systematic provision of information on product composition

The document(s) should demonstrate the following: awareness-raising programs or materials to customers on potential health and safety impacts, such as
additional health impacts related to food consumption. Examples of documents to attach: product/service brochure, webinar material, Annual Report,
CSR/Sustainability Report, etc.

Procedures to ensure traceability of raw materials

The document(s) should demonstrate the following: traceability system implemented for all food and beverage products to prevent any foodborne illness
outbreaks or other potential health and safety issues. Examples of documents to attach: raw material traceability system, packaging tracking services, Annual
Report, CSR/Sustainability Report, etc.

Attached document

Traceability
Replace document
Other

Indicated pages: Comment:

1

Procedures to control pesticide residue

The document(s) should demonstrate the following: operational process implemented to control pesticide residue and prevent any potential health and safety
issues to both humans and aquatic animals. Examples of documents to attach: work instructions, internal monitoring record, Annual Report, CSR/Sustainability
Report, etc.

Attached document

Pest Control
Replace document
Other

Indicated pages: Comment:

1

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 Emergency preparedness and response procedure, including recall process

The document(s) should demonstrate the following: formalized process to proactively interact with customers regarding the potential health and safety risks from
product use, such as contamination, outbreak of illness, etc. Examples of documents to attach: emergency preparedness and response procedure, product recall
communication plan, Annual Report, CSR/Sustainability Report, etc.

Attached document

Emergency Preparedness & R…

Replace document
Other

Indicated pages: Comment:

1

Provision of products to prevent nutritional diseases or fight malnutrition

The document(s) should demonstrate the following: company offering products to promote a healthy diet to customers and to prevent potential risks of
nutritional diseases (eg cholesterol) or malnutrition. Examples of documents to attach: product label and brochure, webinar material, Annual Report,
CSR/Sustainability Report, etc.

Provision of products adapted to special need people

The document(s) should demonstrate the following: company offering products catering to certain groups of customers (eg special dietary needs for pregnant
women, infants, the elderly, etc.) to balance diet and avoid excessive weight gain. Examples of documents to attach: product label and brochure, webinar material,
Annual Report, CSR/Sustainability Report, etc.

Awareness programs promoting healthy consumption habits

The document(s) should demonstrate the following: awareness-raising programs or materials to customers on potential health and safety impacts, such as
additional health information related to food consumption. Examples of documents to attach: product/service brochure, webinar material, Annual Report,
CSR/Sustainability Report, etc.

Other actions to ensure customer health & safety not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply. The document(s) should demonstrate the following: actions other than those specified in
the other options to mitigate negative health and safety impacts of products and services on customers or consumers. Examples of documents to attach: standard
operating procedures, work instructions, Annual Report, CSR/Sustainability Report, etc.

Please specify

No actions yet/I don't know

Complete ENV6313

Does your company have sites/operations located in or near to biodiversity-sensitive areas where your activities negatively
affect those areas?

My company doesn't have sites or operations located in or near biodiversity-sensitive areas

My company has sites or operations located in or near biodiversity-sensitive areas, but my activities do not negatively affect those areas

My company has sites or operations located in or near biodiversity-sensitive areas, and my activities negatively affect those areas

No actions yet/I don't know

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 Reporting indicator has a medium impact on the Environment theme score

Indicator: Reporting

Reporting is based on quantitative KPIs that measure your implementation of sustainability practices.

We’ll ask you to attach documents that include your sustainability metrics. A valid reporting document includes the reporting year and the reporting unit
(such as kWh or liters).

Make sure the latest reporting period is within the last 2 calendar years.
Learn more about the document requirements

Mandatory ENV6001 Medium impact on theme score

Is your company a respondent to CDP's Climate Change Questionnaire? If so, please upload the latest response you have
provided to CDP.

Yes

Select if your company is a respondent to CDP's Climate Change questionnaire. The date of the report provided should be within the last two calendar years.

No/I don't know

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 Complete ENV630 Medium impact on theme score

Please report on the following GHG metrics:

Answers to this question will be shown in a dedicated section in your EcoVadis platform - Metrics. This useful tool helps you store all relevant quantitative
data and track your sustainability progress.

Examples of documents to attach:

Energy audit report

Energy consumption report
GHG emissions report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on total gross scope 1 GHG emissions in tons of CO2 equivalent.

Scope 1 emissions are the GHG emissions from sources the company owns or controls, which includes the generation of heat, steam, or electricity, physical or
chemical processing, etc. Company can refer to the Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard for the accounting principles of
scope 1 emission.

Reporting on this specific metrics needs to cover at least 95% of your company’s operations (number of sites, employees, or revenues).

Year Unit

2024 tons of CO₂ equivalent

Examples of documents to attach:

Energy audit report

Energy consumption report
GHG emissions report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on total gross scope 2 GHG emissions in tons of CO2 equivalent.

Scope 2 emissions are the GHG emissions from the generation of purchased electricity consumed by the company. Purchased electricity is defined as the electricity
that is purchased or otherwise brought into the operation of the company. Different from scope 1 emissions, scope 2 emissions physically occur at the facility
where the electricity is generated. Company can refer to the Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard for the accounting
principles of scope 2 emissions.

Reporting on this specific metrics needs to cover at least 95% of your company’s operations (number of sites, employees, or revenues).

Year Unit

2024 tons of CO₂ equivalent

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Examples of documents to attach:

Energy audit report

Energy consumption report
GHG emissions report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on total gross scope 3 GHG emissions in tons of CO2 equivalent.

Scope 3 emissions include all indirect GHG emissions that fall within the following 15 categories (as defined by GHG Protocol):

purchased goods and services

capital goods
fuel and energy related activities (not included in scope 1 or 2)
upstream transportation and distribution
waste generated in operations
business travel
employee commuting
upstream leased assets
downstream transportation and distribution
processing of sold products
use of sold products
end-of-life treatment of sold products
downstream leased assets
franchises
investments

The company can refer to the Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard for the accounting principles of scope 3 emissions.

Reporting on this specific metrics needs to cover at least 95% of your company’s operations (number of sites, employees, or revenues).

Year Unit

2024 tons of CO₂ equivalent

Examples of documents to attach:

Energy audit report

Energy consumption report
GHG emissions report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on total gross Scope 3 Downstream GHG emissions in tons of CO2 equivalent.

Scope 3 downstream emissions includes all indirect GHG emissions related to sold goods and services. Scope 3 Downstream emissions include the following
categories (as defined by GHG Protocol):

downstream transportation and distribution

processing of sold products
use of sold products
end-of-life treatment of sold products
downstream leased assets
franchises
investments

The company can refer to the Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard for the accounting principles of scope 3 emissions.

Reporting on this specific metrics needs to cover at least 95% of your company’s operations (number of sites, employees, or revenues).

If valid evidence is provided for this option, it will be credited for environment theme.

Year Unit

2024 tons of CO₂ equivalent

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Examples of documents to attach:

Energy audit report

Energy consumption report
GHG emissions report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on total gross scope 3 Upstream GHG emissions in tons of CO2 equivalent.

Scope 3 upstream emissions include all indirect GHG emissions related to purchased or acquired goods and services. Scope 3 Upstream emissions include the
following categories (as defined by GHG Protocol):

purchased goods and services

capital goods
fuel and energy related activities (not included in scope 1 or 2)
upstream transportation and distribution
waste generated in operations
business travel
employee commuting
upstream leased assets

The company can refer to the Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard for the accounting principles of scope 3 emissions.

Reporting on this specific metrics needs to cover at least 95% of your company’s operations (number of sites, employees, or revenues).

If valid evidence is provided for this option, it will be credited for sustainable procurement theme.

Year Unit

2024 tons of CO₂ equivalent

We use revenue data for accurate Metrics Benchmarks and to calculate the reliability level of your carbon emissions. This data is kept confidential and secure
following industry privacy practices and EcoVadis privacy policy.

Year Unit

2024 million EUR

No metrics yet/I don't know

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 Complete ENV6332 Medium impact on theme score

Please report on the following environmental metrics:

Answers to this question will be shown in a dedicated section in your EcoVadis platform - Metrics. This useful tool helps you store all relevant quantitative
data and track your sustainability progress.

Total energy consumption

Examples of documents to attach:

Energy audit report

Energy consumption report
Internal energy tracking report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on energy consumption. Energy consumption includes fuels before combustion and the amount of purchased
energy inputs, which include electricity, heat, steam and cooling for use in operations.

Reporting on this specific metrics needs to cover at least 95% of your company’s operations (number of sites, employees, or revenues).

Year Unit

2024 gigajoules (GJ) Value

Attached document

ANNUAL ELECTRICITY CONSU…

Replace document
Other

Comment:

Total renewable energy consumption

Examples of documents to attach:

Energy audit report

Energy consumption report
Internal energy tracking report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the energy consumed from renewable sources, whether it is supplied via a specific contract or from an on-
site self-production installation. The renewable sources that can be considered are: wind turbine, solar energy, biomass, methanization, geothermal energy,
hydraulics, etc.

The quantity of energy from renewable sources must be reported in the same unit as the quantity of energy reported under the "Energy consumption" indicator.

Reporting on this specific metrics needs to cover at least 95% of your company’s operations (number of sites, employees, or revenues).

Year Unit

2024 gigajoules (GJ) Value

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Total water consumption

Examples of documents to attach:

Water audit report

Internal water tracking report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the volume of water withdrawal from the environment that is not returned to the original water source
(Water Consumption = Water Withdrawal - Water Discharge).

Year Unit

2024 megaliter (ML) Value

Attached document

ANNUAL WATER CONSUMPTI…

Replace document
Other

Comment:

Total amount of water recycled and reused

Examples of documents to attach:

Water audit report

Internal water tracking report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the volume of water recycled and reused. Water and wastewater (treated or untreated) that has been used
more than once before being discharged from the undertaking’s boundary, so that water demand is reduced. This may be in the same process (recycled), or used
in a different process within the same facility or another of the undertaking’s facilities (reused).

Year Unit

2024 megaliter (ML) Value

Total weight of air pollutants

Examples of documents to attach:

Internal air pollution tracking report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the weight of air pollutants generated. Air pollutants refer to any direct or indirect emission of pollutants
into the air (both indoor and outdoor). Air pollutants include:

SOx (sulphur oxides)

NOx (nitrogen oxides)
CO (carbon monoxide)
PM (particulate matter)
Heavy metals
POPs (persistent organic pollutants)
VOCs (volatile organic compounds)
ODS (ozone-depleting substances)
NH3 (ammonia)
other (hazardous) chemicals regulated by REACH and CLP including their compounds (such as SVHC, chlorine, fluorine, bromine, iodine, asbestos, cyanides,
other CMRs, PBTs, EDCs)

Year Unit

2024 metric ton (T) Value

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Total weight of hazardous waste

Examples of documents to attach:

Internal hazardous waste tracking report

Reporting on hazardous waste prepared for regulatory purposes
Reporting on hazardous waste compiled by a third party
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on total hazardous waste generated, recycled, reused, recovered, transported, exported, imported, and treated
by the company operations in tons. Hazardous waste is dangerous or capable of having a harmful effect on human health or the environment (such as hazardous
chemicals, electronic waste such as control room desktops, laptops, mainframes, servers, hard drives, monitors, UPS batteries and variety of network equipment,
corrosive and toxic metals, etc.).

Year Unit

2024 metric ton (T) Value

Total weight of non-hazardous waste

Examples of documents to attach:

Internal waste tracking report

Reporting on non-hazardous waste prepared for regulatory purposes
Reporting on non-hazardous waste compiled by a third party
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on total non-hazardous waste emitted by the company operations, independently of the treatment or disposal
method used. Non-hazardous waste include all other waste that does not fit the definition of hazardous waste. The different non-hazardous waste types must be
aggregated in order to obtain the total weight of waste.

Year Unit

2024 metric ton (T) Value

Total weight of waste recovered

Examples of documents to attach:

Internal waste tracking report

Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the total weight of waste (hazardous and non-hazardous) that is subject to recovery treatment at the end of
its life. Waste for recovery is waste that undergoes one of the following treatments: reusing, recycling, composting, and other recovery operations. Waste that is
not sorted on site but which would benefit from recovery through the treatment of ordinary industrial waste (OIW) by the municipality cannot be included in the
quantity of waste recovered, unless the site is able to demonstrate the effective recovery achieved by the municipality.

Year Unit

2024 metric ton (T) Value

Not yet monitored/I don't know

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 Complete ENV600 Medium impact on theme score

On which of the following topics does your company report metrics?

Energy consumption and GHGs

Select this option if you have additional reporting metrics on Energy consumption and GHGs, on top of the metrics declared in the previous
Environmental or GHG Reporting questions.

Examples of documents to attach:

Energy consumption report

Greenhouse gas emissions report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on energy consumption and greenhouse gas emissions from company operations.

Attached document

ANNUAL ELECTRICITY CONSU…

Replace document
Other

Comment:

Water

Select this option if you have additional reporting metrics on Water, on top of the metrics declared in the previous Environmental Reporting question.

Examples of documents to attach:

Water consumption report

Wastewater discharge report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on water consumption and volume and weight of pollutants in wastewater discharges from company
operations.

Attached document

ANNUAL WATER CONSUMPTI…

Replace document
Other

Comment:

Biodiversity

Examples of documents to attach:

Biodiversity impact report

Rehabilitation program report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on species biodiversity and the condition and extent of ecosystems, including the welfare of animals used in
company operations.

Air pollution

Select this option if you have additional reporting metrics on Air Pollution, on top of the metrics declared in the previous Environmental Reporting
question.

Examples of documents to attach:

Local pollution report

Dust emissions report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the production of non-GHG air emissions (such as SOx, NOx, VOC, PM, dust), as well as other local
atmospheric emissions such as odor, noise, light, road congestion, and traffic from company operations.

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Materials, chemicals, and waste

Select this option if you have additional reporting metrics on Materials, Chemicals and Waste, on top of the metrics declared in the previous
Environmental Reporting question.

Examples of documents to attach:

Raw material consumption report

Waste management report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the consumption of raw materials and chemicals (hazardous and non-hazardous), and the production of
non-hazardous and hazardous waste, as well as accidental pollution events (such as spills, leakages) from company operations.

Product use

Examples of documents to attach:

Product life cycle assessment report

Emissions from use or processing of sold products report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on energy, water, or other resource savings due to more resource-efficient product designs.

Product end-of-life

Examples of documents to attach:

Product takeback program report

Remanufacturing or product recycling volumes report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the progress of environmental impacts generated from product end-of-life actions, such as product
takeback, remanufacturing, or product recycling programs.

Customer health and safety

Examples of documents to attach:

Product recall report

Customer health and safety incidents report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on customer health and safety, such as number of product recalls, numbers of incidents related products
safety, and number of customer feedback collection regarding product safety.

Environmental services and advocacy

Examples of documents to attach:

Client carbon offsetting program report

Environmental services program report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the progress of environmental services and advocacy to enable customers to diagnose and mitigate the
environmental impacts resulting from their own consumption, such as the amount of used products collected and recycled.

None of the above/Do not know

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 Complete CAR105 Low impact on carbon scorecard

What is the scope of the GHG emissions monitoring in your entity? (applicable to scope 1 and 2 emissions only. Select the most
suitable answer)

We monitor relevant GHG emissions for our entire scope

Examples of documents to attach

Corporate GHG audit report

List of operational sites covered by a GHG emissions monitoring system
Working files of a monitoring system
CDP report
Annual or Sustainability report

Document guidelines
Your document should include evidence that the GHG monitoring accounts for all GHG emission sources and activities within the organizational boundaries of
the company, its subsidiaries, and joint ventures.

If some of the facilities are unable to report GHG emissions data to the monitoring system, the coverage is said to have significant exclusions, and in this case,
please select option 2 of the question.

We monitor GHG emissions with significant exclusions

Examples of documents to attach

Corporate GHG audit report

List of operational sites covered by a GHG emissions monitoring system
Working files of a monitoring system
CDP report
Annual or Sustainability report

Document guidelines
Your document should include evidence that some of the facilities within the organizational boundaries of the company are unable to report GHG emissions data
to the monitoring system and the coverage is said to have significant exclusions.

No GHG inventory yet/I don't know

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 Complete CAR108 Low impact on carbon scorecard

Describe your entity's GHG reporting practices (select all that apply)

Examples of documents to attach

Carbon audit report

Internal GHG report
Email communications
CDP report
Annual or Sustainability report

Document guidelines
Your document should include evidence that the company compiles GHG emissions figures and shares them with internal stakeholders (i.e. employees).

This is to communicate the performance and highlight the collective efforts to achieve the targets.

Examples of documents to attach

Screenshot of company website

CDP report
Annual or Sustainability report

Document guidelines
Your document should include publication of GHG performance via public reporting in order to keep external stakeholders informed of progress towards
achieving the targets.

Examples of documents to attach

Third party verified CSR report that mentions CDP participation

Screenshot of CDP website which shows the company’s participation
CDP Score Report
CDP Report

Document guidelines
Your document should demonstrate that the company is a respondent to CDP's Climate Change questionnaire.

Examples of documents to attach

Third party verification statement on GHG emissions

CDP report with the information of third party verification on carbon disclosure
Annual or Sustainability report

Document guidelines
Your document should demonstrate that third party verification of GHG emissions in accordance with a recognized verification standard, such as ISO 14064-
3, ISAE 3410, etc., to assure credibility and reliability of GHG emissions disclosure.

We do not disclose our emissions yet/I don't know

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 Complete CAR107 Medium impact on carbon scorecard

Describe your entity's progress towards GHG reduction targets (Select the most suitable answer)

Our latest review showed that we are falling behind

Examples of documents to attach

Documented meeting minutes

GHG performance review report
Progress report for specified company
CDP report
Annual or Sustainability report

Document guidelines
Your document should include a performance review to understand the GHG reduction progress against the target.

The latest results have shown that the company might not be on track to meet the target.

Our latest review showed that we are on track to meet our targets

Examples of documents to attach

Documented meeting minutes

GHG performance review report
Progress report for specified company
Annual or Sustainability report

Document guidelines
Your document should include a performance review to understand the GHG reduction progress against the target.

The latest review or emission figures show that the company is on track to meet GHG emissions reduction target (i.e. meeting the target on pro-rata basis or
meeting company’s own action plan if applicable).

Our latest review showed that we are ahead

Examples of documents to attach

Documented meeting minutes

GHG performance review report
Progress report for specified company
Annual or Sustainability report

Document guidelines
Your document should include a performance review to understand the GHG reduction progress against the target.

The latest review or emission figures show that the company is ahead of the GHG emissions reduction plan (i.e. achieving the reduction target sooner than the
expected timeline).

No review yet/I don't know

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 Complete CAR104 Medium impact on carbon scorecard

Describe your entity's GHG emissions inventory (select all that apply)

Examples of documents to attach

Corporate GHG audit report

Inventory document or spreadsheet
Screenshot of an IT system that collects and stores GHG data
CDP report
Annual or Sustainability report

Document guidelines
Your document should include a GHG monitoring system or inventory for collecting emissions data on a corporate level or scale (emissions from company
operations, company-operated facilities, value chain-related emissions, etc.) that are in accordance with GHG protocol: Corporate Standard or other GHG
accounting standards (e.g. ISO 14064-1, The Climate Registry - General Reporting Protocol).

Examples of documents to attach

Product carbon footprint assessment or audit report

Product carbon footprint inventory
Product carbon footprint verification statement
Recognized product carbon fottprint label (e.g. Carbon Trust "CO2 measured")
CDP report

Document guidelines
Your document should include a product GHG inventory for calculating the carbon footprint of their products throughout the life cycle (i.e. cradle-to-gate or
cradle-to-grave) that are in accordance with GHG protocol: Product Life Cycle Accounting and Reporting Standard or other product GHG accounting standards
(e.g. ISO 14067, PAS2050).

Examples of documents to attach

Corporate GHG audit report

Inventory document or spreadsheet
Screenshot of an IT system that collects and stores GHG data
CDP report
Annual or Sustainability report

Document guidelines
Your document should include evidence that GHG-related activity data is tracked on a regular basis, and at least once a year, to ensure timely review and the
formulation of follow-up actions.

The GHG inventory should show the specific timeframe or frequency of monitoring or at least 2 consecutive years of data provided.

No GHG inventory yet/I don't know

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 Complete CAR100 High impact on carbon scorecard

Describe your entity's GHG reduction targets (select all that apply)

Answers to this question will be shown in a dedicated section in your EcoVadis platform - Metrics. This useful tool helps you store all relevant quantitative
data and track your sustainability progress.

The document(s) should demonstrate: public announcement on the company's GHG emissions reduction targets. Targets should include a future timeline that is
valid at the time of the assessment. Examples of documents to attach: website screenshot, standalone GHG emissions reduction statement, corporate website
with the target announcement, endorsement certificate, publicly accessible CSR/Sustainability/Annual report or policy statement, etc.

The document(s) should demonstrate: time-bound quantitative absolute or intensity target(s) on GHG emissions reduction at the corporate level that cover scope
1 emissions. The target(s) should include a valid target date of achievement at the time of the assessment and a unit (e.g. tons of CO2eq). Scope 1 GHG emissions
include direct GHG emissions occur from sources that are owned or controlled by the company, e.g., GHG emissions from combustion in owned or controlled
boilers, furnaces, vehicles; GHG emissions from chemical production in owned or controlled process equipment. Examples of documents to attach: standalone
GHG emissions reduction statement, corporate website with the target announcement, endorsement certificate, CDP report, Annual report, CSR/Sustainability
report, etc.

Baseline year and emissions

A baseline year is a reference point in the past with which target emissions can be compared

Year Unit
2024 tons of CO₂ equivalent

Reduction target

Indicate the targeted percentage reduction and year in which you plan to achieve it (e.g. 40% reduction by 2025)

Year

The document(s) should demonstrate: time-bound quantitative absolute or intensity target(s) on GHG emissions reduction at corporate level that cover scope 2
GHG emissions. The target(s) should include a valid target date of achievement at the time of the assessment and a unit (e.g. tons of CO2eq). Scope 2 emissions
refer to the GHG emissions resulting from the generation of purchased or acquired electricity, steam, heating, and cooling. Examples of documents to attach:
standalone GHG emissions reduction statement, corporate website with the target announcement, endorsement certificate, CDP report, Annual report,
CSR/Sustainability report, etc.

Baseline year and emissions

A baseline year is a reference point in the past with which target emissions can be compared

Year Unit

2024 tons of CO₂ equivalent

Reduction target

Indicate the targeted percentage reduction and year in which you plan to achieve it (e.g. 40% reduction by 2025)

Year

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The document(s) should demonstrate: time-bound quantitative absolute or intensity target(s) on GHG emissions reduction at corporate level that cover material
scope 3 GHG emissions. The target(s) should include a valid target date of achievement at the time of the assessment and a unit (e.g. tons of CO2eq). Scope 3
emissions are the result of activities from assets not owned or controlled by the reporting organization, but that the organization indirectly impacts in its value
chain. Scope 3 emissions include all sources not within an organization’s scope 1 and 2 boundary. Some examples of scope 3 activities are extraction and
production of purchased materials; transportation of purchased fuels; and use of sold products and services. Examples of documents to attach: standalone GHG
emissions reduction statement, corporate website with the target announcement, endorsement certificate, CDP report, Annual report, CSR/Sustainability report,
etc.

Baseline year and emissions

A baseline year is a reference point in the past with which target emissions can be compared

Year Unit

2024 tons of CO₂ equivalent

Reduction target

Indicate the targeted percentage reduction and year in which you plan to achieve it (e.g. 40% reduction by 2025)

Year

The document(s) should demonstrate: time-bound GHG emissions reduction intensity target(s), which is defined by GHG reduction per unit of physical activity or
unit of economic output with a valid target date of achievement at the time of the assessment and unit (e.g. %). Examples include % of GHG emissions reduction
per square feet (CO2eq/sq.ft), % GHG emissions reduction per ton of cement produced (CO2eq/ton). Examples of documents to attach: website screenshot,
standalone GHG emissions reduction statement, corporate website with the target announcement, endorsement certificate, CDP report, Annual report,
CSR/Sustainability report, etc.

Examples of documents to attach

Evidence of Science Based Target Initiative (SBTi) commitment

SBTi website screenshot
Annual or Sustainability report

Document guidelines
Your document should demonstrate your commitments made to SBTi to set a science-based target. Science-based targets provide a clearly-defined pathway for
companies to reduce GHG emissions, helping prevent the worst impacts of climate change and future-proof business growth. Companies can have their time-
bound quantitative targets on GHG emissions reduction approved by the Science Based Targets Initiative (SBTi) or make a commitment to SBTi to set a science-
based target. More information about the Science-based Targets Initiative.

Examples of documents to attach

Evidence of Science Based Target Initiative (SBTi) target approval

SBTi website screenshot
Annual or Sustainability report

Document guidelines
Your document should demonstrate a verifiable science-based GHG emission reduction target approved by the SBTi. Science-based targets provide a clearly-
defined pathway for companies to reduce GHG emissions, helping prevent the worst impacts of climate change and future-proof business growth. Companies can
have their time-bound quantitative targets on GHG emissions reduction approved by the Science-based Targets Initiative (SBTi) or make a commitment to SBTi to
set a science-based target. Targets should include a future timeline that is valid at the time of the assessment. More information about the Science-based Targets
Initiative.

No formal targets yet/I don't know

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67 / 85
 This theme has a low impact on your overall score. The impact is calculated based on the sustainability issues relevant for your company.

Theme: Ethics

This theme focuses on managing business ethics issues, such as:

Corruption, including bribery, fraud, conflict of interest and money laundering.

Anticompetitive practices, including cartels, abuse of dominant position, illegal mergers and acquisitions.
Poor information management, including violation of information security.

Sustainability issues relevant for your company:

Corruption Responsible Information Management

Based on your company’s industry, size and location, we selected the most relevant sustainability issues.
Selected sustainability issues define what questions you receive and the impact of this theme on your overall score.

Policies indicator has a high impact on the Ethics theme score

Indicator: Policies

A policy is a set of objectives that addresses specific sustainability issues. It shows your company's intention to reduce impact, mitigate risk, or improve
performance.

Examples of policies:

General principles, statements and qualitative objectives to improve sustainability.

Specific quantitative targets with a defined deadline in the future. You can submit both absolute and relative targets. A conclusive target should meet
the following conditions:
Be time-bound: include a baseline and target year.
Be measurable: include a quantitative goal to be achieved.
Be achievable: realistic and relevant to the company’s activities.

Get more examples and best practices for developing policies

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68 / 85
 Complete FB100 High impact on theme score

Does your company have a policy with qualitative objectives and quantitative targets for:

Corruption

Examples of documents to attach

Anti-corruption policy
Business Ethics Policy
Code of Conduct covering issues related to corruption
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to prevent offering, promising, giving, accepting or soliciting an advantage as an inducement
for an action which is illegal, unethical or a breach of trust. Your policy can include either qualitative objectives or quantitatve targets or both.

Here are some examples:

Qualitative objective: Commit to the prevention of bribery.

Quantitative target: Conduct corruption risk assessment for 100% of sites by 2030.

Attached document

CSP and External Stakeholder…

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

Conflict of interest

Examples of documents to attach

Conflict of Interest Policy

Business Ethics Policy
Code of Conduct covering issues related to conflict of interest
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to prevent occurance of a situation where an individual or the entity for which they work is
confronted with choosing between the duties and demands of their position and their own private interests. Your policy can include either qualitative objectives or
quantitatve targets or both.

Here are some examples:

Qualitative objective: Expect personnel to avoid conflict of interest.

Quantitative target: Train 100% of its employees on conflict of interest topic by 2030.

Fraud

Examples of documents to attach

Fraud Policy
Business Ethics Policy
Code of Conduct covering issues related to fraud
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to prevent offences that intentionally deceive someone in order to gain an unfair or illegal
advantage. Your policy can include either qualitative objectives or quantitatve targets or both.

Here are some examples:

Qualitative objective: Commit to act in full transparency and condemn any illegal actions to gain an advantage.
Quantitative target: Educate 100% of employees on fraud topics by 2030.

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 Money laundering

Examples of documents to attach

Anti Money Laundering Policy

Business Ethics Policy
Code of Conduct
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to prevent concealing the origin, ownership or destination of illegally or dishonestly obtained
money by hiding it within legitimate economic activities to make them appear legal. Your policy can include either qualitative objectives or quantitatve targets or
both.

Here are some examples:

Qualitative objective: Commit to never take part in any money laundering.

Quantitative target: Educate 100% of employees on money laundering topics by 2030.

Information security

Examples of documents to attach

Information Security Policy

Business Ethics Policy
Code of Conduct
Employee Handbook with a dedicated policy section
Annual or Sustainability Report

Document guidelines
Your document should demonstrate your company’s commitments to ensure the secure collection, processing or storage of third-party information for business
purposes. Your policy can include either qualitative objectives or quantitatve targets or both.

Here are some examples:

Qualitative objective: Commit to the responsible management of confidential information.

Quantitative target: Conduct IT security risk assessment for 100% of sites by 2030.

No policy

Measures indicator has a high impact on the Ethics theme score

Indicator: Measures

This indicator is about your company’s actions to support your sustainability policies and commitments.

The answer options in each question represent best practices for your company's size and industry. Select options that your company has already
implemented and provide the documented proof of your actions.
Learn more about the document requirements

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70 / 85
 Complete FB3102 High impact on theme score

What actions has your company implemented to prevent corruption?

Training of employees on corruption and bribery prevention

Examples of documents to attach

Training materials (such as slide decks, training content summaries, etc.)

Evidence of training execution (such as progress reports, certificates of completion, etc.)

Document guidelines
Your document should demonstrate training programs provided to employees to strengthen their knowledge on corruption-related issues (such as slide decks,
training content summaries, progress reports, certificates of completion, etc.)

Anti-corruption due diligence program on third parties

Examples of documents to attach

Standard due diligence procedures

Work instructions on conducting the due diligence exercise
Due diligence program implementation records

Document guidelines
Your document should demonstrate detailed and concrete steps to investigate third-parties the company engages with (ie. suppliers, vendors, commission agents,
brokers, sales representatives, distributors, contractors, customs brokers, consultants) to ensure anti-corruption compliance and prevent third-party corruption
incidents.

Elements of a due diligence program to be credited should include at least 2 out of the 3 following:

1. Evidence of risk-based approach

2. Collection of data on 3rd parties
3. Benchmarking or other results.

Whistleblower procedure for stakeholders to report corruption and bribery

Examples of documents to attach

Standalone whistleblower procedure

Description of a procedure in an anti-corruption policy document
Description of a procedure in a Code of Ethics or Code of Conduct
Description of a procedure in an employee handbook or manual

Document guidelines
Your document should demonstrate an established mechanism for different parties to report corruption issues.

Elements of a whistleblower procedure to be credited should include all of the following:

1. Confidentiality guarantee
2. Non-retaliation guarantee
3. Dedicated reporting channel (such as internal or third-party email, phone, hotline, contact person)"

Attached document

Complaints and Problem Solv…

Replace document
Other

Indicated pages: Comment:

1

Corruption risk assessments performed

Examples of documents to attach

Standard operating procedures

Third-party conducted risk assessments
Internal system monitoring documents

Document guidelines
Your document should demonstrate an assessment of corruption-related risks across the company operations to prioritize risk management efforts.

Elements of a risk assessment to be credited should include at least 2 out of 3 of the following:

1. Periodic review of risks

2. Risks’ descriptions
3. Presence of a corrective action plans

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Audits of control procedures to prevent corruption and bribery

Examples of documents to attach

Formal audit reports

Internal auditing procedures

Document guidelines
Your document should demonstrate regular monitoring of the effectiveness of ethics and compliance control systems performed through internal testing and
formal external auditing.

Elements of an audit of control procedures to be credited should include at least 2 out of 3 of the following:

1. Indication of the scope of the audit

2. Indication of the accountable person or entity
3. Retrospective control of the existing system

Specific approval procedure for sensitive transactions

Examples of documents to attach

Standard operating procedures

Work instructions
Description of a process in a Code of Ethics or Code of Conduct

Document guidelines
Your document should demonstrate instructions or processes in place to report or obtain approval for sensitive transactions which normally involve external
stakeholders, and could be perceived or implied as favors. Approval items could include but are not limited to a range of value, types of items accepted, etc.

Attached document

CSP and External Stakeholder…

Replace document
Policy / Code of Conduct

Indicated pages: Comment:

1

Other actions to prevent corruption not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply.

Document guidelines
Your document should demonstrate actions other than those specified in the other options taken by your company to tackle ethics-related problems like
corruption, fraud, conflict of interest or money laundering.

Examples of documents to attach

Standard operating procedures

Work instructions
Annual or Sustainability report

Please specify

No actions yet/I don't know

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72 / 85
 Complete FB3301 High impact on theme score

What actions has your company implemented to ensure responsible information management?

Training of employees on information security

Examples of documents to attach

Training materials (such as slide decks, training content summaries, etc.)

Evidence of training execution (such as progress reports, certificates of completion, etc.)

Document guidelines
Your document should demonstrate training programs provided to employees to strengthen their knowledge on information security-related issues, such as slide
decks, training content summaries, progress reports, certificates of completion, etc.

Information security due diligence program on third parties

Examples of documents to attach

Standard due diligence procedures

Work instructions on conducting the due diligence exercise
Due diligence program implementation records

Document guidelines
Your document should demonstrate detailed and concrete steps to investigate third-parties the company engages with (such as suppliers, vendors, commission
agents, brokers, sales representatives, distributors, contractors, customs brokers and consultants) to ensure information security compliance and prevent third-
party information security incidents.

Elements of a due diligence program to be credited should include at least 2 out of the 3 following:

1. Evidence of risk-based approach

2. Collection of data on 3rd parties
3. Benchmarking or other results

Whistleblower procedure for stakeholders to report information security concerns

Examples of documents to attach

Standalone whistleblower procedure

Description of a procedure in an information security policy document
Description of a procedure in a Code of Ethics or Code of Conduct
Description of a procedure in an employee handbook or manual

Document guidelines
Your document should demonstrate an established mechanism for different parties to report information security issues. Elements of a whistleblower procedure
to be credited should include all of the following:

1. Confidentiality guarantee
2. Non-retaliation guarantee
3. Dedicated reporting channel (i.e. internal or third-party email, phone, hotline, contact person).

Information security risk assessments performed

Examples of documents to attach

Standard operating procedures

Third-party conducted risk assessments
Internal system monitoring documents

Document guidelines
Your document should demonstrate assessment of information security-related risks across the company operations to prioritize risk management efforts.

Elements of risk assessment to be credited should include at least 2 out of 3 of the following elements:

1. Periodic review of risks

2. Risks’ descriptions
3. Presence of a corrective action plans

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Audits of control procedures to prevent information security breaches

Examples of documents to attach

Formal audit reports

Internal auditing procedures

Document guidelines
Your document should demonstrate regular monitoring of the effectiveness of an ethics and compliance control system performed through internal testing and
formal external auditing.

Elements of an audit of control procedures to be credited should include at least 2 out of the 3 following:

1. Indication of the scope of the audit

2. Indication of the accountable person or entity
3. Retrospective control of the existing system

Incident response plan (IRP) to manage breaches of confidential information

Examples of documents to attach

Standard operating procedures

Work instructions
Business continuity plans covering information security

Document guidelines
Your document should demonstrate instructions or a procedure to detect, respond to and limit the impact of information security breaches to prevent further
damage and reassure affected parties.

Implementation of a records retention schedule

Examples of documents to attach

Standard operating procedures

Work instructions
Employee handbook or manuals
Documented retention records

Document guidelines
Your document should demonstrate a formalized and detailed schedule indicating the length of time each type of third-party data must be retained for.

Attached document

Document & Record Control

Replace document
Other

Indicated pages: Comment:

4

Measures to protect third party data from unauthorized access or disclosure

Examples of documents to attach

Work instructions or procedures

Subject access request procedure
Description of functioning of firewalls

Document guidelines
Your document should demonstrate internal controls to restrict physical or digital access to the customer or client data by unauthorized employees or third
parties.

Measures for gaining stakeholder consent regarding the processing, sharing and retention of confidential information

Examples of documents to attach

Standard operating procedures

Work instructions
Consent forms used by the company
Records of consent documents kept by the company

Document guidelines
Your document should demonstrate instructions or an operational process to consult and inform the customers or clients on the particulars of collection and
storage of their personal data (such as the type of data collected, data sharing with third parties, etc).

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 Other actions to ensure responsible information management not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply.

Document guidelines
Your document should demonstrate actions different than those specified in the other options taken by your company to tackle problems related to information
security.

Examples of documents to attach

Standard operating procedures

Work instructions
Annual or Sustainability report

Please specify

No actions yet/I don't know

Reporting indicator has a medium impact on the Ethics theme score

Indicator: Reporting

Reporting is based on quantitative KPIs that measure your implementation of sustainability practices.

We’ll ask you to attach documents that include your sustainability metrics. A valid reporting document includes the reporting year and the reporting unit
(such as kWh or liters).

Make sure the latest reporting period is within the last 2 calendar years.
Learn more about the document requirements

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75 / 85
 Complete FBP600 Medium impact on theme score

Please report on the following metrics related to business ethics topics:

Answers to this question will be shown in a dedicated section in your EcoVadis platform - Metrics. This useful tool helps you store all relevant quantitative
data and track your sustainability progress.

Examples of documents to attach:

Business ethics report

Business ethics risk assessment report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the percentage of employees trained on business ethics-related issues (such as anti-corruption, information
security, etc.) in forms of e-learning, in-person training, workshops, etc.

This metrics applies to direct employees (individuals who have a direct employment relationship with your company).

Year Unit
2024 percent (%)

Examples of documents to attach:

Business ethics report

Business ethics whistleblower report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the number of reported cases of business ethics-related violations through an internal or external
whistleblower procedure.

Year

2024

Examples of documents to attach:

Business ethics report

Business ethics whistleblower report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the number of confirmed cases of corruption.

A confirmed corruption incident is defined as the corruption incident that has been found to be a substantiated violation of the corruption-related code of
conduct, company policies, or law.

An incident that is still under investigation during the reporting period is not regarded as a confirmed incident.

Year

2024

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 Examples of documents to attach:

Business ethics report

Business ethics whistleblower report
Reporting section in your Annual or Sustainability report

Your document should: Demonstrate the metrics on the number of confirmed information security-related incidents.

A confirmed information security incident is defined as the information security incident that has been found to be a substantiated violation of the information
security-related code of conduct, company policies, or law. It includes unauthorized access to company networks, data or applications, breaches of customer
privacy, etc.

An incident that is still under investigation during the reporting period is not regarded as a confirmed incident.

Year

2024

Please select this option only if the rest of the options listed do not apply and describe your own declaration in the open text field.

Not yet monitored/I don't know

This theme has a low impact on your overall score. The impact is calculated based on the sustainability issues relevant for your company.

Theme: Sustainability procurement

The theme focuses on the management of sustainability risks in your supply chain. The key questions relate to:

the materials you buy

the services you hire
your actions to promote sustainable practices and operations among your supplier base
your actions to support sustainable procurement

Sustainability issues relevant for your company:

Supplier Environmental Practices Supplier Social Practices

Based on your company’s industry, size and location, we selected the most relevant sustainability issues.
Selected sustainability issues define what questions you receive and the impact of this theme on your overall score.

Policies indicator has a high impact on the Sustainability procurement theme score

Indicator: Policies

A policy is a set of objectives that addresses specific sustainability issues. It shows your company's intention to reduce impact, mitigate risk, or improve
performance.

Examples of policies:

General principles, statements and qualitative objectives to improve sustainability.

Specific quantitative targets with a defined deadline in the future. You can submit both absolute and relative targets. A conclusive target should meet
the following conditions:
Be time-bound: include a baseline and target year.
Be measurable: include a quantitative goal to be achieved.
Be achievable: realistic and relevant to the company’s activities.

Get more examples and best practices for developing policies

© Copyright EcoVadis 2025 - All rights reserved

77 / 85
 Complete SUP104 High impact on theme score

Does your company have a policy with qualitative objectives and quantitative targets for:

Supplier environmental practices

Examples of documents to attach:

Sustainable Procurement Policy

Supply Chain Due Diligence Policy
Annual or Sustainability report

Your document should: Demonstrate your company’s commitment to managing the risks of environmental impacts in supply chain management, alongside
conventional procurement considerations such as price, quality, and reliability. Your policy can include either qualitative objectives, quantitative targets, or both.

Here are some examples:

Qualitative objective: Commit to managing the risks of adverse environmental impacts in our supply chain and selecting suppliers that implement the
best environmental practices.
Quantitative targets:

Global Sustainable Procurement level: Aim to train 90% of its employees from the procurement team on environmental issues in the supply chain by 2025
(baseline year: 2020).
Criteria level: Reduce supply chain emissions by 20% by 2025 (baseline year: 2023)

A Sustainable Procurement Policy should exist in a separate document from a Supplier Code of Conduct. A Sustainable Procurement Policy aims to communicate
the company’s commitments for sustainable procurement internally.. While a Supplier Code of Conduct aims at communicating externally the company's
requirements for suppliers in order to do business with them.

Attached document

Sustainable Procurement Obj…

Replace document
Other

Indicated pages: Comment:

1

Supplier social practices

Examples of documents to attach:

Sustainable Procurement Policy

Supply Chain Due Diligence Policy
Annual or Sustainability Report

Your document should: Demonstrate your company’s commitment to managing risks of social impacts (such as working hours, wages) in supply chain
management alongside conventional procurement considerations. Your policy can include either qualitative objectives, quantitative targets, or both.

Here are some examples:

Qualitative objective: Commit to managing the risks of adverse social impacts in our supply chain and selecting suppliers that implement the best social
practices.
Quantitative targets:

Global Sustainable Procurement level: Aim to train 90% of its employees from the procurement team on environmental issues in the supply chain by 2025
(baseline year: 2020).
Criteria level: 100% suppliers’ employees paid a living wage by 2030 (baseline year: 2022)

A Sustainable Procurement Policy should exist in a separate document from a Supplier Code of Conduct. A Sustainable Procurement Policy aims to communicate
the company’s commitments for sustainable procurement internally. While a Supplier Code of Conduct aims at communicating externally the company's
requirements for suppliers in order to do business with them.

No policies yet/I don't know

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78 / 85
 Measures indicator has a high impact on the Sustainability procurement theme score

Indicator: Measures

This indicator is about your company’s actions to support your sustainability policies and commitments.

The answer options in each question represent best practices for your company's size and industry. Select options that your company has already
implemented and provide the documented proof of your actions.
Learn more about the document requirements

Complete SUP2031

Are palm and palm-based derivatives necessary for the manufacturing or production process of the products sold or distributed
by your company?

Yes

No

Do not know

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79 / 85
 Complete SUP300 High impact on theme score

What actions has your company implemented to integrate social and environmental factors within procurement?

Supplier sustainability code of conduct

Examples of documents to attach:

Supplier code of conduct

Annual or Sustainability report

Your document should: Demonstrate your company's communication towards suppliers, setting the expectations for suppliers to follow in order to be socially
and environmentally responsible.

A supplier code of conduct should exist in a separate document from a company's sustainable procurement policy as each serves a different purpose (the former
is external for suppliers and the latter is internal for the procurement team or other purchasing employees).

Integration of social and environmental clauses into supplier contracts

Examples of documents to attach:

Supplier contracts' instructions

Supplier contracts with clauses
Supplier Code of Conduct with a section indicating how suppliers will be held legally responsible in case of a breach

Your document should: Demonstrate provisions or clauses in business contracts that cover sustainability issues and the management of risks of adverse impacts
in cooperation with the supplier. These issues are not directly related to the contract's subject matter but aim to set expectations for sustainability and due
diligence.

These clauses contractually bind suppliers to abide by their requirements and usually contain disciplinary sanctions in case of a breach of contract, including
termination.

Risk assessment of adverse sustainability impacts in the supply chain

Examples of documents to attach:

Work instructions on supply chain risk assessments

Internal supply chain risk assessment documents
Supplier's sustainability risk assessment documents

Your document should: Demonstrate a process for identifying the most significant risks of adverse sustainability impacts in the supply chain and among
suppliers. Adverse sustainability impacts include negative effects on individuals, workers, communities, and the environment related to disclosure, human rights,
employment, bribery, and consumer interests. The process should assess the nature and extent of actual and potential impacts along the supply chain,
incorporating relevant sustainability information from stakeholders and rights-holders, and prioritize risks based on severity and likelihood.

The result of this risk assessment could serve as a reference point for the company to consider whether further action should be taken on a particular supplier,
product, or purchasing category (such as assessments and audits).

Attached document

CSR Risk Analysis

Replace document
Other

Indicated pages: Comment:

1

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Supplier assessment on environmental and social practices

Examples of documents to attach:

Supplier assessment's instructions

Example of questionnaires
Checklists

Your document should: Demonstrate questionnaire-based review of a supplier’s sustainability practices to verify that risk mitigation measures are being
implemented and to ensure that adverse impacts have been prevented or addressed.

The supplier assessment can be remote, such as, without going to a supplier site, done either by a third party or directly by the supplier without verification, for
example, a self-assessment.

Attached document

Supplier Assessment
Replace document
Other

Indicated pages: Comment:

1

Training of buyers on social and environmental issues within the supply chain

Examples of documents to attach:

Training materials (such as slide decks, training content summaries)

Evidence of training execution (such as progress reports, certificates of completion)

Your document should: Demonstrate that your company provides training programs to the company's procurement professionals on sustainable purchasing.
This training program is for strengthening their knowledge of social and environmental issues and the risks of adverse impacts along the supply chain.

Attached document

Training Program on Sustain…

Replace document
Other

Indicated pages: Comment:

1

On-site audits of suppliers on environmental and social issues

Examples of documents to attach:

Supplier audit instructions

Inspection or audit reports

Your document should: Demonstrate instructions or operational process for conducting on-site or virtual audits of your company's suppliers, unannounced or
announced, to identify non-conformances to the mandatory sustainability requirements. This process should enable monitoring the implementation and
effectiveness of your internal commitments, activities and goals related to due diligence.

Capacity building of suppliers on the risks of adverse sustainability impacts

Examples of documents to attach:

Training materials or presentation for suppliers

Evidence of training execution (such as progress reports, certificates of completion with your company name)
Minutes or acts with suppliers to jointly carry out programs
Documented programs or projects carried jointly with suppliers

Your document should: Demonstrate programs to support suppliers in the improvement and the prevention or mitigation of adverse impacts or risks. It can
include in-person training, participation in third-party training programs, upgrading of facilities, strengthening of their management systems, formal sharing of
best practices and performance.

These capacity-building measures may be proactive or due to corrective actions identified in sustainability audits or assessments.

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Incentive programs for suppliers based on their environmental and social performances

Examples of documents to attach:

Incentive program instructions

Program implementation records
Letters or other communication materials

Your document should: Demonstrate a process or mechanism in place to reward suppliers who perform well in terms of sustainability, and prevention and
mitigation of risks of adverse impacts. This is for motivating suppliers to continue or further improve their sustainability efforts through supplier awards, preferred
supplier program, or access to Requests for Proposals.

Sustainable procurement objectives integrated into buyer performance reviews

Examples of documents to attach:

Work instructions on buyer performance review

Employee evaluation documents with sustainable procurement objectives

Your document should: Demonstrate a process or mechanism that integrates the sustainability performance of suppliers into the performance appraisal of
buyers. These objectives must be specific for buyers working in the procurement department who are responsible for selecting, managing, and interacting with
your company's suppliers.

Worker voice surveys or grievance mechanisms for suppliers

Examples of documents to attach:

Worker voice surveys for suppliers

Worker voice program implementation records
Grievance mechanism manual or reporting procedure

Your document should: Demonstrate programs for obtaining anonymous feedback from suppliers’ workers through surveys via text messages, phone calls, or
proprietary applications. Alternatively, demonstrate an active grievance mechanism available to relevant rightsholders in the supply chain (such as local and
indigenous communities, suppliers' workers and employees). Both actions should serve as tools to obtain information and verify the risks of adverse impacts from
suppliers operations, as well as identify the relevant rights-holders that should be engaged.

Rights-holders refers to individuals or groups that have a particular entitlement and can make legitimate claims regarding Human Rights.

Grievance mechanisms must include the following elements:

1. Accessibility: Communication to all stakeholders regarding availability of a grievance mechanism that takes into account possible linguistic or geographical
barriers.
2. Non-retaliation: Those who report any grievances should be protected and not face retaliation.
3. Confidentiality: Steps in place to maintain confidentiality of those who make use of the grievance mechanism.

Other actions to promote sustainable procurement not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply.

Your document should: Demonstrate actions, other than those specified in other options, to promote sustainable procurement. These actions are conducted by
integrating environmental and labor and human rights issues in supply chain management alongside conventional procurement considerations (such as price,
quality, reliability.)

Examples of documents to attach:

Standard operating procedures

Work instructions
Program implementation records

Please specify

No actions yet/I don't know

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82 / 85
 Complete SUP320 High impact on theme score

Do you have an inclusive sourcing program in place or other actions designed to prevent discrimination in the supply chain?

Actions to ensure inclusive sourcing in the supply chain

Examples of documents to attach

Supplier Ownership Classifications

Supplier program implementation records
Standard operation procedures
Supplier data bases with information on ownership
Annual Report, CSR/Sustainability Report

Document guidelines
The document(s) should demonstrate operational process/efforts to ensure inclusive sourcing in their supply chain. Examples of actions include: preventing any
type of discrimination against suppliers and using supplier selection processes that give equal consideration to local and/or global companies.

Attached document

Women Owned Supplier

Replace document
Other

Indicated pages: Comment:

1

Actions to prevent discrimination and harassment in the workforce of suppliers

Examples of documents to attach

On-site audit records for supplier

Standard operation procedures
Program implementation records
Training materials and additional evidence of training execution (progress reports, certificates of completion, etc.)
Annual Report or CSR/Sustainability Report

Document guidelines
The document(s) should demonstrate the implementation of actions to prevent discrimination and harassment within the workforce and operations of the
company's suppliers. For example (but not limited to) provision of training program on anti-discrimination for suppliers, monitoring of implementation of anti-
discrimination actions in the suppliers operations, monitoring discrimination cases in the workforce, ensuring suppliers are certified in anti-discrimination topics,
linking procurement-management compensation to supplier anti-discrimination goals.

Other actions designed to prevent discrimination in the supply chain not included elsewhere in this question

Please select this option only if the rest of the options listed do not apply and describe your own declaration in the open text field.

Document guidelines
Your document should demonstrate actions other than those specified in the other options to prevent discrimination in the supply chain.

Examples of documents to attach

Standard operating procedures

Work instructions
Program implementation records
Annual Report or CSR/Sustainability Report

Please specify

No actions yet/I don't know

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83 / 85
 Reporting indicator has a medium impact on the Sustainability procurement theme score

Indicator: Reporting

Reporting is based on quantitative KPIs that measure your implementation of sustainability practices.

We’ll ask you to attach documents that include your sustainability metrics. A valid reporting document includes the reporting year and the reporting unit
(such as kWh or liters).

Make sure the latest reporting period is within the last 2 calendar years.
Learn more about the document requirements

© Copyright EcoVadis 2025 - All rights reserved

84 / 85
 Complete SUP600 Medium impact on theme score

Please report on the following sustainable procurement metrics:

The document(s) should demonstrate the following: public or internal reporting of consolidated data on the percentage of targeted suppliers (e.g. by purchasing
category, strategic suppliers, or other targeting factors) who have signed the supplier code of conduct during the reporting period. Examples of documents to
attach: procurement management report, Annual Report, CSR/Sustainability Report, etc. Reporting for a partial scope or outside of company operations (e.g. from
a subsidiary, parent company, sister company, etc.) is not guaranteed to have an impact on the assessment. The reporting period should be specified and cover a
minimum period of one year. The latest reporting period should not be older than the last two calendar years.

The document(s) should demonstrate the following: public or internal reporting of consolidated data on the percentage of targeted contracts (e.g. by purchasing
category, strategic suppliers, or other targeting factors) that include clauses on environmental, labor, human rights, and ethical requirements during the reporting
period. Examples of documents to attach: procurement management report, Annual Report, CSR/Sustainability Report, etc. Reporting for a partial scope or
outside of company operations (e.g. from a subsidiary, parent company, sister company, etc.) is not guaranteed to have an impact on the assessment. The
reporting period should be specified and cover a minimum period of one year. The latest reporting period should not be older than the last two calendar years.

The document(s) should demonstrate the following: public or internal reporting of consolidated data on the percentage or number of targeted suppliers (e.g. by
purchasing category, strategic suppliers, or other targeting factors) that are covered by an assessment on their environmental and/or social practices. Examples of
documents to attach: procurement management report, Annual Report, CSR/Sustainability Report, etc. Reporting for a partial scope or outside of company
operations (e.g. from a subsidiary, parent company, sister company, etc.) is not guaranteed to have an impact on the assessment. The reporting period should be
specified and cover a minimum period of one year. The latest reporting period should not be older than the last two calendar years.

The document(s) should demonstrate the following: public or internal reporting of consolidated data on the percentage or number of targeted suppliers (e.g. by
purchasing category, strategic suppliers, or other targeting factors) that are covered by an on-site audit of their environmental and/or social practices. Examples of
documents to attach: procurement management report, Annual Report, CSR/Sustainability Report, etc. Reporting for a partial scope or outside of company
operations (e.g. from a subsidiary, parent company, sister company, etc.) is not guaranteed to have an impact on the assessment. The reporting period should be
specified and cover a minimum period of one year. The latest reporting period should not be older than the last two calendar years.

The document(s) should demonstrate the following: public or internal reporting of consolidated data on the percentage or number of the company's procurement
staff (buyers) who received training on sustainable procurement to ensure understanding of social and environmental issues and how to integrate them into their
procurement function. Examples of documents to attach: procurement management report, Annual Report, CSR/Sustainability Report, etc. Reporting for a partial
scope or outside of company operations (e.g. from a subsidiary, parent company, sister company, etc.) is not guaranteed to have an impact on the assessment.
The reporting period should be specified and cover a minimum period of one year. The latest reporting period should not be older than the last two calendar
years.

The document(s) should demonstrate the following: public or internal reporting of consolidated data on the percentage or number of audited/assessed suppliers
that are engaged in corrective actions or capacity building on environmental or social issues. Examples of documents to attach: procurement management report,
Annual Report, CSR/Sustainability Report, etc. Reporting for a partial scope or outside of company operations (e.g. from a subsidiary, parent company, sister
company, etc.) is not guaranteed to have an impact on the assessment. The reporting period should be specified and cover a minimum period of one year. The
latest reporting period should not be older than the last two calendar years.

The document(s) should demonstrate the following: public or internal reporting of consolidated data on any other CSR KPIs on suppliers not listed above.
Examples of documents to attach: procurement management report, Annual Report, CSR/Sustainability Report, etc. Reporting for a partial scope or outside of
company operations (e.g. from a subsidiary, parent company, sister company, etc.) is not guaranteed to have an impact on the assessment. The reporting period
should be specified and cover a minimum period of one year. The latest reporting period should not be older than the last two calendar years.

None of the above/Do not know

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