fl) Preparing p,...,., .

,,on•
information your computer monitor can disp!ay. If you use a low resolution, less information
fits on
your screen, but the size of your text and images are l~rger. If you use a high resoluti
on, :cnore
information fits on your screen, but the size of the text and rmages are smaller.

2.2.1 Features of PowerPoint 2010

Microsoft PowerPoint 2010 enables you to quickly create high-impact, dynamic present
ations.
Some of the in1portant features of PowerPoint 2010 are:
• Intuitive User interface: PowerPoint 2010 has a new, intuitive user interface called
the Ribbon
that helps you create better presentations much more quickly than you could in earlier
versions of PowerPoint.
• Create Dynamic presentations: PowerPoint 2010 quickly creat~ dynami~ -~d great-lo
oking
presentations using the redesigned user interface and new graphics capabilities.
• Video Capabilities: One of the attractive features of Microsoft PowerPoint is that
it allows
you to use video in your presentations. With this software, you can embe~ a video clip into
one of your slides and use it during the slide show. When you embed the :1deo, you can also
perform a number of editing functions which will allow you to alter the vide? _to your needs
for the presentation. For example, you can trim the videos, bookm ark specific scenes, and
add fades and more. /
• Live Preview: PowerPoint 2010 takes advantage of the live preview feature to review
your
formatting choices before you apply them.
• Apply a consistent look and feel in one click: PowerPoint 2010 themes help you change
the
look and feel of your entire presentation with just one click. Changi ng the theme of your
presentation not only changes the background color but the color of a diagram, table, chart,
or font, and even the style of any bullet points within a presentation.
• Sharing: Another feature of Microsoft PowerPoint 2010 is the ability to share present
ations
with other individuals in different locations. For example, you can create a video of your
slideshow and then send the video to other individuals.
• Special Effects: When creating a presentation, one of your jobs as a present er is to
keep the
attention of your audience. If you create a plain presentation withou t any flair, your subjects
may not pay attention for long. With Microsoft PowerPoint 2010, you can use a number
of
special effects to enhance the quality of your presentation. For instance, you can use
animations and transition effects when changing slides.
• Dramatically modify shapes, text, and graphics with new tools and effects: You
can now
manipulate and work with your text, tables, charts, and other presentation elements in much
richer ways than ever before.
• Reduce your doc~e nt sizes and improve damaged file recovery at the same time:
The
ne':, comp_ressed _Microsoft PowerPoint XML Format offers a dramatic reduction in file size,
while offering an unprovement in data recovery for damage d files.
• Help protect_ the private information in your documents: Detect and remove unwan
ted
comm~ ts, hidden text, or personally identifiable information using the Document Inspecto
r,
prepanng your presentation to be shared with others.
• Support other File formats: PowerPoint 2010 enable suppor t for other file formats, such
as
PDF (Portable Document Format) and XPS (XML p
aper specifi'ca ti'on) .
• ~emes and Quick Styles: PowerPoint 2010 comes with new themes, layouts and Quick
tyles that offer you a wide range of options when you are formatting your presentations.
 p~rlng Presentations

2.3 STARTING MICROSOFT POWERPOINT 2010

-- To Start PowerPoint 2010 from the Start Menu:
th
• C~ck on e S tart button, point to All Programs then Microsoft Office and click on
Microsoft PowerPoint 20l0.
• The first screen that you will
slide. see a new blank presentation begins automatically with one

File Tab Title Bar

... . ::
u•~~~ i'lt
• A' A. If) ~

'·
-----~----·-· ... ' ,. , •• -----····--·-- ----•··---~
Click to add title 'Il

,,--------·--·---·-·------.
Okk to add subtitle

l !lUlll t, '1 4"' - 0 + ti

Slide Tab Notes Section

Quick Access Toolbar
TT
Slide Views Zoom options

Fig. 2.1 (Microsoft PowerPoint Window or Screen Layout)

2.3.1 Parts of PowerPoint Window

Let us discuss the various important parts of the PowerPoint window:
• File Tab: The File tab replaces the Office button from PowerPoint 2007. You can click it to
check Backstage view, which is the place to come when you need to open or save files, create
new presentations, print a presentation, and do other file-related operations.
• Quick Access Toolbar: The Quick Access Toolbar you will find just above the File tab and its
purpose is to provide a convenient place for the PowerPoint most frequently used
commands. You can customize this toolbar based on your comfort.
• Ribbon: Ribbon contains commands organized in three components:
(i) Tabs: Tabs appear across the top of the Ribbon and contain groups of related
commands. Home, Insert and Page Layout are the examples of ribbon tabs.
(ii) Groups: Groups organize related command. Each group name appears below the
group on the Ribbon. For example: Group of commands related to fonts (Font group)
or group of commands related to alignment (Paragraph group) etc.
fJI Preparing Pre..,, a,tlOl1 •
·1·1·) Comman ds·• Conunands appear within each group as mentioned b
d ove For e"arnple·
(1
Bold, Italic and U11derline are the comman s appear un der Font groupa of H~ tab. •
• Title Bar: 1llus is the top section of the ~ind_ow. It shows the _name of the
file followed by the
' "''hich in this case 1s Microsoft PowerPomt.
nan,e of the progran
.d A·- . TI . ;c the area where the actual slide is created and edited.
• Sll e n ..n:a. US ~ You can add Orl:
and delete text, iJilages, shapes and multimedia m this section.
• , ' ~'-lit
• Help: The Help [con can be used to get PowerPoint related help any~ e you
need. Chcking
on the"?" opens the PowerPoint Help window where you have a list of comm
on topics to
browse from. You can also search for specific topics from the search bar at the
top.
•Zoom Options: l,oom control lets you zoom in for. a closer loo~ at your
text. The zoolll
control consists of a slider that you can slide left or nght to zoo~ m or out,
- and+ buttons
you can click to increase or decrease the zoom factor. The maxunum zoom
supported b
PowerPoint is 400% and the 100% is indicated by the mark in the middle.
y
• Slide Views: The group of four buttons located to the left of the Zoom
control, near
bottom of the screen, lets you switch between PowerPoint views.
o Normal Layout view: This displays page in normal view with the slide
on the right and
list of thumbnails to the left. This view allows you to edit individual
slides and
rearrange them.
o Slide Sorter view: This displays all. the slides as a matrix. This view only
allows you
rearrange the slides but not edit contents of each slide.
o Reading View: This view is like a slide show with access to the Windows
task bar inc
y~u ~eed to sw~t~ win~ows. However, like the_slide show you cannot edit
anytlung _1
this view and clicking will progress the presentation to the next slide.
• Note~ Section: This section allo"'.s you to add notes for the presentation
be displayed on the screen dunng the presentation; these are just quick
. These notes will n I
reference for~
presenter.
• Slide Tab: This section is available only in the Normal view. It displa
ys all the slides •
sequence. You can add, delete and reorder slides from this section.

2.4.BACKSTAGE VIEW
One major change in Office 201O is th Mi •
traditional File menu in older vers· f Offi e crosoft ?Hice Backstage View, which replaces
Th b ks . ions o ce and the Office Button in Office 2007.
. . e ac tage view helps in creatin new r • •
panting and sharing presen tations and g Hp esent~tions, savmg and opening presentatio
hich k . .
w ma es 1t easier to work with., so on. owever instead 0 f • t
' • • •
JUS a menu 1t IS a full-page vie~
The. backstage view screen works und thr
er ee panes·
(1) The left pane of the Backstage View lists •
our file. common commands for creati•ng, saving, or pnn
Y • •
(ii) The middle pane typicall d'
(iii) selected in the left pane. y !Splays additional options you can
choose for the co-ffl•"""
The right pane displays additio al d .
n etails about your file.