CONSER International Consulting Engineers Gardenia Hotel & Furnished Apartments

Specifications

SECTION 01310 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Conditions of Contract and other
Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:
1. General project coordination requirements.
2. Coordination Drawings.
3. Administrative and supervisory personnel.
4. Project meetings.

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. Division 1 Section "Summary of Multiple Contracts" for identity of Project Coordinator

and a description of the division of Work among separate contracts and responsibility
for coordination activities not in this Section.
2. Division 1 Section "Construction Progress Documentation" for preparing and
submitting the Contractor's Construction Program.
3. Division 1 Section "Execution Requirements" for procedures for coordinating general
installation and field-engineering services, including establishment of benchmarks
and control points.
4. Division 1 Section "Closeout Procedures" for coordinating Contract closeout.

1.3 COORDINATION

A. Coordination: Coordinate sequencing and programming of construction operations included

in various Sections of the Specifications to ensure efficient and orderly installation of each
part of the Works. Coordinate construction operations, included in different Sections of the
Specifications, which depend on each other for proper installation, connection, and
operation.

B. Coordination: Coordinate sequencing and programming of own construction operations with

those of other separate contractors and entities to ensure efficient and orderly installation of
each part of the Works. Each contractor shall coordinate his own operations with
operations, included in different Sections of the Specifications, which depend on each other
for proper installation, connection, and operation. Include the following:

a. Coordination Meetings: Attend the Combined Contractors’ Meetings with other

separate contractors or entities working on, or in the proximity of, the Site. The
meetings will be arranged and conducted by the Engineer for coordinating and
sequencing purposes, and negotiating and agreeing delivery schedules, programs of
work and interfacing activities, as necessary.

1. Schedule construction operations in sequence required to obtain the best results

where installation of one part of the Works depends on installation of other
components, before or after its own installation.

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2. Coordinate installation of different components with other contractors, if any, to

ensure maximum accessibility for required maintenance, service, and repair.
3. Make adequate provisions to accommodate items scheduled for later installation.
4. Coordinate shared access to Site, staging areas and workspaces.
5. Coordinate provision of temporary facilities and controls.
6. Coordinate and schedule interruptions of temporary utilities, including those
necessary to make connections for permanent services.
7. Coordinate sequence of activities to accommodate tests and inspections, and
coordinate schedule of tests and inspections.
8. Coordinate progress cleaning of common areas.
9. Coordinate protection and security of the Works.
10. Coordinate preparation and submittal of Record (As-Built) Documents for Hotel
Operator.
11. Coordinate preparation and submittal of operation and maintenance manuals.

C. If necessary, prepare memoranda for distribution to other parties involved, outlining special
procedures required for coordination. Include such items as required notices, reports, and
attendance at meetings.

1. Prepare similar memoranda for the Engineer if coordination of the work of any
separate contractors is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative

procedures with other construction activities and activities of any other contractors to avoid
conflicts and to ensure orderly progress of the Works. Such administrative activities include,
but are not limited to, the following:
1. Preparation of Contractor's Construction Program.
2. Installation and removal of temporary facilities and controls.
3. Delivery and processing of submittals.
4. Progress meetings.
5. Pre-installation conferences.
6. Closeout activities.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if, in the Engineer's opinion, limited
space availability necessitates maximum utilization of space for efficient installation of
different components or if coordination is required for installation of products and materials
fabricated by separate entities.

1. Indicate the relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.
3. Refer to Division 15 and Division 16 Sections for specific Coordination Drawing
requirements for mechanical and electrical installations.

B. Staff Names: Within 7 days of the Commencement Date, submit a list of principal staff
assignments in attendance at Site. Identify individuals and their job title, duties and
responsibilities; list office and home telephone numbers. Provide names and telephone
numbers of individuals assigned as replacements in the absence of individuals assigned to
Project.

1. Attach curricula vitae for individuals assigned to the following or equivalent staff
positions. Include: details of education and qualifications; a brief career history
including employment, experience and present position; note special skills and
abilities.

a. Project Manager.
b. Construction Manager.
c. QA/QC Manager.
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d. Procurement Manager.
e. Administration Manager.
f. Document Control Supervisor.
g. Design/Engineering Manager.
h. Safety/Security Manager.
i. Site Superintendent(s).
j. Deputy Superintendent(s).
k. Supervising Engineers.
l. Construction Supervisors.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. General: In addition to managers and superintendents, provide other administrative and

supervisory personnel as required for proper performance of the Works.

1. Include special personnel required for coordination of operations with other

contractors.

1.6 PROJECT MEETINGS

A. Generally: Unless otherwise indicated, the Engineer will schedule and conduct meetings
and conferences. The party responsible for scheduling and conducting a meeting or
conference shall also:

1. Attendees: Inform participants and others involved, and individuals whose presence
is required, of date, time and location of each meeting. The Engineer will notify the
Employer and design consultants, if necessary, of scheduled meeting dates and
times.
2. Agenda and Minutes: Set meeting agendas; record significant discussions,
commitments and agreements achieved; and prepare and distribute meeting minutes
to everyone concerned, including the Employer, within 3 days of the meeting.

B. Preconstruction Conference: Engineer will schedule and conduct a preconstruction

conference prior to commencement of construction activities at a location and time
convenient to the Employer.

1. Attendees: Authorized representatives of the Employer, Engineer and design

consultants if required; Contractor's Project Manager, major subcontractors,
manufacturers and suppliers; and other concerned parties. All participants at the
conference shall be familiar with Project and authorized to conclude matters relating
to the Works.
2. Agenda: To review responsibilities and personnel assignments, discuss items of
significance that could affect progress and examine administrative and procedural
requirements; including but not necessarily limited to the following, as applicable:

a. Distribution of Contract Documents.

b. Site mobilization.
c. Possession of Site.
d. Tentative construction program.
e. Phasing of Works and Sectional completion.
f. Critical work sequencing.
g. Designation of responsible personnel and lines of communication.
h. Procedures for processing field decisions and Variations.
i. Procedures for processing Applications for Payment.
j. Submittal procedures.
k. Preparation of Record Documents.
l. Use of the site premises.
m. Responsibility for temporary facilities and controls.
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n. Parking availability.
o. Office, work, and storage areas.
p. Equipment deliveries and priorities.
q. Safety and health.
r. Security.
s. Progress cleaning.
t. Working hours.

C. Pre-installation Conferences: Where individual Specification Sections indicate such a

requirement, conduct a pre-installation conference at Project site before construction activity
related to that Section.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in

or affected by the installation and its coordination or integration with other materials
and installations that have preceded or will follow, shall attend the meeting. Notify the
Engineer in advance of scheduled meeting dates. The Engineer may or may not
attend pre-installation conferences.
2. Agenda: Review progress of other construction activities and preparations for the
particular activity under consideration, including requirements for the following, as
applicable:

a. Options.
b. Related Variations.
c. Purchases.
d. Deliveries.
e. Submittals.
f. Review of mockups.
g. Possible conflicts.
h. Compatibility problems.
i. Time schedules.
j. Weather limitations.
k. Manufacturer's written recommendations.
l. Warranty requirements.
m. Compatibility of materials.
n. Acceptability of substrates.
o. Temporary facilities and controls.
p. Space and access limitations.
q. Regulations of authorities having jurisdiction.
r. Testing and inspecting requirements.
s. Required performance results.
t. Protection of construction and personnel.
u. Safety and health.
v. Security.

3. Minutes: Record significant discussions, commitments, agreements and

disagreements. Prepare and distribute minutes to everyone concerned, including
Engineer, within 3 days of the conference.
4. Do not proceed with installation if the conference cannot be successfully concluded.
Initiate whatever actions are necessary to resolve impediments to performance of the
Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: The Engineer will schedule and conduct progress meetings at fortnightly
intervals, or more frequently whenever he considers it to be necessary.

1. Agenda Input: Submit request to the Engineer not later than 24 hours before
scheduled meetings of any particular requirements for agenda discussion.
2. Attendees: Attend all progress meetings and secure attendance of representatives of
each subcontractor, supplier, and other entity concerned with or having a significant
part in current progress or involved in planning, coordination, or performance of future

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activities. All participants at these meetings shall be familiar with Project and
authorized to conclude matters relating to the Works.
3. Agenda: The Engineer will set the agenda for each meeting to: review and correct or
approve minutes of previous progress meeting; review and record current progress
and items of significance that could affect future progress; and include topics for
discussion, appropriate to status of Project.

a. Construction Program: Review and report on progress since the last meeting.
Determine whether each activity is on time, ahead of schedule, or behind
schedule, in relation to Construction Program. Determine how construction
behind schedule will be expedited and secure commitments from parties
involved to do so. Discuss whether schedule revisions are required to ensure
that current and subsequent activities will be completed within the Time for
Completion.
b. Review present and future needs of each entity present, including but not
necessarily limited to the following, as applicable:

1) Interface requirements.
2) Sequence of operations.
3) Status of submittals.
4) Status of clarification requests.
5) Procurement and deliveries.
6) Off-site fabrication.
7) Access.
8) Site utilization.
9) Temporary facilities and controls.
10) Work hours.
11) Hazards and risks.
12) Safety and health.
13) Security.
14) Progress cleaning.
15) Quality and work standards.
16) Variations.

4. Program Updating: Update Construction Program immediately after each progress

meeting where updates and/or revisions to the program have been made or
recognized. Issue update program to Engineer within 3 days of meeting, for inclusion
with the Engineer's report.

a. Incorporate into update programs, the effect of all Variations issued and
agreed as at time of program update.

5. Reporting: The Engineer will record, prepare and distribute minutes of the meeting to
each party present and to the Employer, together with a brief report summary in
narrative form, of progress, actions required and other significant matters arising
since the previous meeting and report.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01310

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