DOC NO:

DESIGN ENGINEERING & PROJECT MANAGEMENT QMS/SOP/DEPM/01, REV:0

Date: 19.07.2023

CH NO: 03 Page
ISO 9001: 2015 STD / STANDARD OPERATING REV: 0 1 of 5
PROCEDURES
BHAVIK PORCESS
EQUIPMENT PVT. LTD.

This section covers the functional titles, responsibility, system and procedures applicable to
Design Engineering & Project Management Department.

PURPOSE:

To clarify functions, titles, authority & responsibility and operating procedure.

RESPONSIBILITY:

The organization structure is shown below:

Design Engineer
Project Manager

FUNCTIONS:

 Preparation and revision of Quality System Procedure.

 Preparation of BOM for Costing and Estimation.
 Outsourcing of Design and drafting work.
 Preparation of drawings/documents.
 Receive and distribute documents.
 Preparation of material requirement.
 Co-ordination with customer for product realisation.
 Co-ordination with internal functional areas for product realisation.
 Arranging material despatch to vendors.
 Co-ordination with vendor on job progress/completion.
 Arranging pick up of finished items and balance material.
 Co-ordinate with customer to resolve non-conformity.

AUTHORITY & RESPONSIBILITY:

DE-1( DESIGN ENGINEER) SHALL:

 Prepare and revise Quality System Procedure.

 Review customer issued drawings/Specifications.
 Outsource the design / drafting work to qualified person.
PREPARED BY: DATE: APPROVED BY: DATE:

DESIGN/PROJECT DIRECTOR
ENGR.
 DOC NO:
DESIGN ENGINEERING & PROJECT MANAGEMENT QMS/SOP/DEPM/01, REV:0
Date: 19.07.2023

CH NO: 03 Page
ISO 9001: 2015 STD / STANDARD OPERATING REV: 0 2 of 5
PROCEDURES
BHAVIK PORCESS
EQUIPMENT PVT. LTD.

 Prepare, review and approve the drawings and Technical Delivery Condition of
material.
 Revise the drawings as required.
 Co-ordinate with customer for approval of drawings/documents.
 Distribute drawings to all work centres.
 Prepare the Bill of Material and Technical Delivery Conditions.
 Co-ordinate for design changes
 Submit Data folder to Customer.
 Identify the training needs and impart.

PM-1 ( ENGINEER - PLANNING) SHALL:

 Organise and co-ordinate for kick off meeting with customer.

 Co-ordinate with customer during product realisation.
 Arrange meeting to expedite product realisation.
 Prepare material requisition.
 Arrange despatch of material to vendors.
 Arrange collection of finished goods / balance material.
 Co-ordinate to resolve product non-conformity.
 Prepare job completion documents.

OPERATING PROCEDURES:

DESIGN ENGINEERING:

Design Engineer shall participate and support the Marketing Manager in regards to arriving
at the cost of prospective order.

Design Engineer shall receive all input documents such as PO, Drawings, Specifications and
any other documents issued by the customer from the Marketing Manager along with
Works Order.

He shall review all customer supplied documents for adequacy and completeness.

PREPARED BY: DATE: APPROVED BY: DATE:

DESIGN/PROJECT DIRECTOR
ENGR.
 DOC NO:
DESIGN ENGINEERING & PROJECT MANAGEMENT QMS/SOP/DEPM/01, REV:0
Date: 19.07.2023

CH NO: 03 Page
ISO 9001: 2015 STD / STANDARD OPERATING REV: 0 3 of 5
PROCEDURES
BHAVIK PORCESS
EQUIPMENT PVT. LTD.

Design Engineer shall prepare advance Bill of Material for major items incorporating specific
customer requirements, if any, and co-ordinate with Purchase Department for procuring the
material.

He shall co-ordinate with the external Design Engineer in case the designing or preparation
of drawings is required. All weld seams shall be identified with proper numbering for co-
relating with weld plan and QC documents.

He shall approve the drawing and submit the same for customer approval/information as
required by P.O. all drawings shall refer (Company Name) works Order number.

He shall issue customer specifications, certified drawings, BOM, TDC and any other related
document to Procurement, Manufacturing and QC departments along with DTN.

He shall co-ordinate with customer for review and approval of the documents as required.

He shall incorporate any change required in the documents and mark appropriate revision
status. Only the latest revision shall be issued to other departments.

He shall maintain the old copies with marking “SUPERCEDED”

Design Engineer shall initiate Design changes as required and obtain customer approval.
DCR shall be marked with unique number. Any change in the drawing shall be marked with
R1,2.3... etc as the case may be at the location where change is affected in the drawing .

The drawing number shall be marked with revision status. Summary of revision shall be
indicated along with the date and signature of the person who has revised the drawing. He
shall issue revised drawings to concerned departments with a DTN.

Old drawings shall be marked “SUPERCEDED” and kept in custody for reference. He shall
comment on NCR with respect to design aspects.

Design Engineer shall submit the Product Quality Certificate / Activity completion Certificate
to the customer.

PREPARED BY: DATE: APPROVED BY: DATE:

DESIGN/PROJECT DIRECTOR
ENGR.
 DOC NO:
DESIGN ENGINEERING & PROJECT MANAGEMENT QMS/SOP/DEPM/01, REV:0
Date: 19.07.2023

CH NO: 03 Page
ISO 9001: 2015 STD / STANDARD OPERATING REV: 0 4 of 5
PROCEDURES
BHAVIK PORCESS
EQUIPMENT PVT. LTD.

On completion of the order, the Design Engineer shall retain the documents (Design
calculations, drawings, Data Sheets, Customer Specification and BOM) for a period of 3
years

Design Engineer shall identify the training needs to new comers. Hands on training shall be
imparted and their output shall be monitored for the first 6 months for correctness and
completeness.

PROJCT MANAGEMENT:

Project Manager shall be the single point co-ordination man with the customer except for
design related activities.

He shall receive the product folder consisting of manufacturing drawings, BOM, Customer
PO and any other documents as necessary to the order from Engineering.

He shall co-ordinate for a kick of meeting with customer and ensures that all related
sections participate and understand the order requirements.

He shall receive documents requiring customer approval from concerned departments and
forward to customer for approval. He shall co-ordinate with various departments on day to
day basis and sorts out the issues and obtains the status of the job during conversion of the
raw material into product form.

He shall review the activities required to be sub-contracted and intimate Purchase

Department. He shall arrange for the despatch of material to sub-contractor as per the PO
and follow up during conversion. He shall make arrangements to collect the finished item
and the balance material.

On completion of the equipment, he shall prepare the Goods Release Note and obtain
clearance from inspection department. He shall co-ordinate with stores in arranging
transportation and ensures despatch of the equipment to the customer’s site.

PREPARED BY: DATE: APPROVED BY: DATE:

DESIGN/PROJECT DIRECTOR
ENGR.
 DOC NO:
DESIGN ENGINEERING & PROJECT MANAGEMENT QMS/SOP/DEPM/01, REV:0
Date: 19.07.2023

CH NO: 03 Page
ISO 9001: 2015 STD / STANDARD OPERATING REV: 0 5 of 5
PROCEDURES
BHAVIK PORCESS
EQUIPMENT PVT. LTD.

LIST OF DOCUMENTS / RECORDS :

Design files,
Drawing file
Calculations etc.

PREPARED BY: DATE: APPROVED BY: DATE:

DESIGN/PROJECT DIRECTOR
ENGR.