METHODIST UNIVERSITY GHANA

STUDENT HANDBOOK

Revised by: Rev. Prof. D. Bruce

Very Rev. Dr. N. M. Ollenu
Mr. Robert Mensah
Mrs. Barbara Opoku

Postal : P. O. Box DC 940, Dansoman, Accra

Telephone : 0302- 312980, 314542,312982,057-767-4757,
028-911-9191
Fax : 0302 - 312989
e-mail : info@mucg.edu.gh
Website : www.mug.edu.gh
 Table of Contents

Preamble 1
Orientation 2
Registration 2
Change of Name 4
Change of Date of Birth 4
Refund of Fees 4
Programmes of Study 4
Duration of Programme of Study 4
Availability of Programmes and Courses 5
Exemptions 5
Change of Programme of Study 6
Deferment of Programme of Study 6
Deferment of Admission 7
Inter-Campus Transfer 7
Change of Session 7
Structure of a Semester 7
Credit Hour 7
Course Credit 7
Attendance at Lectures 8
Measurement of Performance 8
Examinations 9
Eligibility for Examination 9
Registration for Examinations 9
Examination Rules and Regulations 10
Illness during Examinations 13
Deferment of Examination 13

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Grading System 14
Release of Examination Results 15
Dissatisfaction with Results of Examinations 15
Progression from one level to another 16
Withdrawal from the University 18
Requirements for Graduation 18
Classification of Degrees 19
Award of Degree 19
Graduation 20
Cancellation of Award 20
Clearance Certificate 20
Academic Advisors and Tutors 20
Channels of Communication 21
Hostels 22
Behaviour and Personal Appearance 24
Damage/Modification to MUG Property 28
Transfer of MUG Property 29
Keeping the Environment Clean 29
Publications 29
Communication with Government, Ministries, Embassies
and the Press 30
Demonstrations, Rallies and Processions (DRAP) either
On or off Campus 30
Regulations for Students on or off Campus 32
Trading 32
Clubs and Societies 33
Excursions 34
Use of University Transport 35
Credit Union/ Money lending 35

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Collection of Money 36
Arms and Ammunition 36
Drugs 36
Use of Vehicles 36
Unauthorised use of Combustible Substances 37
Identity Cards 37
Rules, Discipline and Sanctions 37
Appeal 41
Revision of Existing Rules and Regulations 41
Appendix I 42
Appendix II 48

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1.0. PREAMBLE

1.1 This Handbook is meant to help students understand how the

Methodist University Ghana (MUG) operates, the governing
rules and regulations and consequences for breach, what role
they are expected to play, and how they can make the best of
their stay in the University.

1.2 The term “Junior Member”, otherwise referred to as “Student”,

shall apply to any person who is enrolled as a student in MUG
for an approved course of study.

1.3 These Rules and Regulations are complementary to the rules and
regulations for Junior Members made by the Academic Board, in
accordance with the Statutes of the University.

In addition, each Hostel, Department, the Students’

Representative Council (SRC) and Service Units of the
University may issue its own rules governing the conduct of
Junior Members within its domain, as long as they are not
inconsistent with the general rules made by the Academic Board.
Such rules must be approved by the Academic Board. In the
event of conflict the rules by the Academic Board shall prevail.

1.4 Copies of all such regulations shall be deposited with the Vice
Chancellor, Pro-Vice Chancellor, Registrar, the Dean and Vice
Dean of Students, Deans of Faculties, Hostel Wardens and
Heads of Department.

1.5 These Rules and Regulations apply to, and are binding on all
Junior Members. Ignorance of the rules and regulations or of
any public notice shall not be accepted as an excuse for any
breach of these rules and regulations.

1.6 Every student, enrolled in MUG shall be required to obtain a

copy of such Rules and Regulations as are, for the time being, in
force from the designated office of MUG as indicated on the
admission letter of students.

1.7 All cases of breach of discipline will attract sanctions which may
involve a fine, suspension or dismissal. The Vice Chancellor
shall be the ultimate authority on all disciplinary matters.

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 1.8 The Methodist University Ghana is a pluralist community. It is
therefore, necessary that a standard of proper conduct be adhered
to so that one member’s freedom does not impinge on another
member’s rights. Junior Members are expected to maintain
discipline and courtesy and refrain from actions likely to cause
embarrassment to the University and to one another.

2.0 ORIENTATION FOR FRESH STUDENTS

2.1 Orientation for fresh students takes place at the beginning of

each academic year and all fresh students are required to be
present. The purpose of the orientation may be summarized as
follows:

a) To welcome the fresh students to MUG, and help them

adjust and adapt to University life.

b) To explain the registration procedure to them.

c) To expose them to facilities available in MUG, which make

University education a rewarding experience.

d) To advertise the rules and regulations that govern the

relationship between students and the SRC.

e) To let students know their rights, privileges, obligations and

responsibilities in relation to University authorities and
statutory bodies and the consequences for breach or abuse
of these rights and responsibilities.

3.0 REGISTRATION

3.1 All students are expected to register in their Faculties, Hostels,

(if available) and Academic Affairs Section within the period
advertised.

3.2 The Faculty and appropriate Hostel registration forms will be

used and must be endorsed respectively by the Faculty Officers
and Hostel Wardens.

3.3 Registration for fresh students shall not be considered complete

unless a medical examination has been passed.
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3.4 A fine, determinable from time to time and advertised, shall be
imposed for failure to register for each day after the deadline for
registration elapses.

3.5 Students can only add/drop courses within the first 28 days of
re-opening.

3.6 No registration shall be allowed beyond four weeks after close

of registration.

3.7 Students who fail to register by the final deadline shall lose their
status as students.

3.8 The following must be observed:

(a) Fresh students are required to pay the full fees in the first
semester / trimester of admission before registration. In
subsequent semesters/trimesters, at least 60% of fees must
be paid before registration, or as may be determined by the
Academic Board from time to time.

(b) Continuing students are to pay at least 60% of fees on

commencement of the semester/trimester before
registration, or as may be determined by the Academic
Board from time to time.

(c) Additional 20% by the beginning of mid-semester/trimester.

(d) Final 20% before the start of end-of-semester/trimester

examinations.

(e) Application of penalty for late registration will commence

with effect from mid-semester/trimester (or the seventh
week) whichever occurs first and the amounts will be as
prescribed by the Academic Board.

(f) No payment of fees shall be entertained during the period of

examinations and defaulters shall not be permitted to write
any examination.

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4.0 CHANGE OF NAME

A student will be required to use the name with which he/she applied
for admission and was admitted with during the duration of his/her
studies in the University.

5.0 CHANGE OF DATE OF BIRTH

No change in date of birth will be entertained. A student will be

required to use the date of birth he/she provided on his/her application
form, and with which he/she was admitted during the period of his/her
studies in the University.

6.0 REFUND OF FEES

6.1 15% of fees once paid shall be non-refundable.

6.2 Application for the refund of fees shall not be entertained

twenty-eight (28) days after the commencement of any semester.

6.3. Any student with a credit in fees shall have the amount credited
to his/her fees account and not refunded to him/her.

7.0 PROGRAMMES OF STUDY

7.1 A candidate admitted to a degree programme shall be

required to follow an approved course of study.

7.2 Duration of Programme of Study

i. Admission to the Bachelor’s degree programme may be

granted at Levels 100, 200, or 300. The duration of a
programme of study at the various Levels is as follows:

Level 100: a minimum of eight (8) and a maximum of

twelve (12) semesters

Level 200: a minimum of six (6) and a maximum of ten

(10) semesters

Level 300: a minimum of four (4) and a maximum of

eight (8) semesters.

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 ii. After exhausting the minimum duration as specified in (i)
above, a student may apply for extension of up to four
more semesters, during which he/she shall be required to
pay the relevant fees, pro-rated, according to the number
of credits offered.

iii. Under exceptional circumstances, a student in any of the

programmes mentioned in (i) above, who is unable to
complete his/her programme within the maximum period
specified, may be allowed up to four additional semesters
to complete his/her programme, on payment of the full
fees.

iv. A student who is unable to complete his/her programme

within eight (8) semesters beyond the minimum period
allowed (altogether fourteen (14) semesters for level 200
entrants and sixteen (16) semesters for level 100 entrants)
shall lose all credits accumulated, and his/her studentship
cancelled. Such a student may be allowed to re-apply for
admission into the University.

v. Re-sit candidates (or completed students who fall within

any of the above extension periods) shall be allowed to
register and attend lectures from the beginning of the
semester on payment of the appropriate fees.

7.3 Availability of Programmes and Courses

a. Normally, no new programme shall commence with less

than ten (10) students

b. Normally, no course shall be taught if there are fewer than

three students.

7.4 Exemptions

b. Depending on a student’s background, the Academic

Board may grant exemptions from Level 100 or 200 and
hence admit a student to Level 200 or 300 respectively.
There shall be no exemptions from Levels 300 or 400.

c. Exemption from courses may be granted for those which

do not count towards the classification of the degree. In
5
 effect, no exemption from courses shall be granted at
Levels 200 and above.

7.5 Change of Programme of Study

a. A fresh student who wishes to change his/ her programme

of study shall be required to apply for the change within
28 days after commencement of the semester/trimester.
He/She shall apply through the Dean of his/her Faculty
and the Registrar to the Dean of the new Faculty in which
he/she wishes to study. Approval may be granted and this
shall be communicated to the student by the Registrar.

b. No change of programme shall be allowed after the first

28 days of the semester for fresh students.

c. No change of programme shall be allowed for continuing

students.

7.6 Deferment of Programme of Study

a. A student who wishes to defer his/her studies shall apply

to the Registrar for permission to do so.

b. Deferments shall only be granted for periods of one year

at a time.

c. A student who wishes to defer his/her studies for more

than four (4) continuous semesters shall upon grant of
his/her application be deemed to have lost all accumulated
credits. Consequently, his/her studentship shall be
cancelled. Such a student may, however, be allowed to
re-apply for admission into the University.

d. A student who requests for deferment of his/her studies

twenty-eight (28) days after commencement of the
semester shall forfeit the fees he/she has paid.

e. A student who wishes to defer his/her programme because

of inability to pay fees will be required to pay in full all
arrears of fees before resumption of his/her studies.

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 7.7 Deferment of Admission

A fresh student who wishes to defer his/her admission normally

will be required to pay full fees before deferment is granted. If
full fees are not paid the student shall be required to re-apply for
admission the following year.

8.0 INTER-CAMPUS TRANSFER

A student who wishes to transfer from one campus to another shall

apply to the Registrar who shall refer the application to the relevant
campus for consideration and approval. The Dean of the Faculty
concerned shall approve the application if he/she is satisfied that the
applicant has satisfactorily met the conditions for the transfer. The
approval shall then be communicated to the applicant by the Registrar.

9.0 CHANGE OF SESSION

A student who wishes to transfer from one session to another shall

apply to the Registrar who shall refer the application to the relevant
Faculty for consideration and approval. The Dean of the Faculty
concerned shall approve the application if he/she is satisfied that the
applicant has satisfactorily met the conditions for the change of
session. The approval shall then be communicated to the applicant by
the Registrar.

10.0 STRUCTURE OF SEMESTER

10.1 A semester shall be of 16 weeks duration and shall be structured

as follows:

12 weeks of teaching
1 week of revision
3 weeks of examinations

10.2 Credit Hour

A credit hour is defined as a one hour lecture period or its

equivalent.

10.3 Course Credit

One (1) course credit shall be defined as:

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 One hour lecture per week for a semester, or
One hour tutorial per week for a semester, or
One practical session (of two or three hours) or six hours of
field work per week for a semester.

11.0 ATTENDANCE AT LECTURES

11.1 Junior Members are required to attend all lectures, tutorials,

practical classes and perform all written and practical activities
specified for their courses of study.

11.2 They shall write all examinations as their Departments or the

University may, from time to time, require.

11.3 Junior Members who are absent from lectures, tutorials and
practical classes for a continuous period of 21 days or more in
one semester will be deemed not to have satisfied the attendance
requirements for the semester. Such Junior Members shall be
required to withdraw from the University. They shall not be
permitted to write the end of semester examination. They may
be re-admitted only following a favourable consideration of an
application.

11.4 Students who absents themselves from lectures, tutorial and

practical for a continuous period of 10 days or more shall be
cautioned by the Head of Department in writing with copies to
the Dean and Pro-Vice Chancellor.

11.4 In cases of absence involving non-attendance at lectures,

tutorials or practical classes, permission shall be sought in
writing, by the student from the Head of Department concerned.

12.0 MEASUREMENT OF PERFORMANCE

12.1 Performance in a course shall be measured in terms of:
a) the results obtained from prescribed written and/or
practical examinations, and/or,

b) assessment of such essays, practical exercises and reports

as may be prescribed for each course,

c) each course will be examined at the end of the semester

for 60 or 70% of the total marks as may be applicable;
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 d) Continual assessment based on class work including
practical’s, homework and test will account for 30 or 40%
of the total marks for the course, as may be applicable.

13.0 EXAMINATIONS

13.1 Eligibility for Examination

i. A student shall attend all such lectures, tutorials, seminars
and practicals and undertake all other assignments as are
approved by the University.

ii. In any case, a student who is absent for a cumulative period

of 21 days from all lectures, tutorials, practicals and other
activities prescribed for any course in any semester shall be
deemed to have withdrawn from the course and therefore
shall not be permitted to sit for the semester examination
for that course.

iii. A student who does not participate in the continuous

assessment of a course shall normally not qualify to take the
end-of-semester examination in that course.

iv. A student who does not fulfill the requirements for any
course shall not be allowed to take the examination for that
course.

v. A student shall not be admitted to an Examination Hall if

he/she:
a. owes fees to the University.
b. is under suspension from the University.

13.2 Registration for Examinations

i. Students who have been registered for specific courses

shall be deemed to have registered to write examinations
in such courses. Such registration should have been done
by the end of 28 days from the beginning of the semester.

ii. The Examination shall be conducted as prescribed by the

Academic Board.

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 iii. Each course shall normally be examined by a written
paper of 1-3 hours in addition to which there may be a
practical paper and/ or an oral examination.

13.3 Examination Rules and Regulations:

13.3.1 It shall be the duty of the candidate to consult the

daily examination time table (to be made available at
least 24 hours ahead of time) to ascertain the venue
for each day’s paper and to make himself/available at
the appointed place at least, one hour before the
commencement of the examinations.

13.3.2 It is the responsibility of the candidate to find the

examination room well in advance and be seated, at
least, thirty (30) minutes before the commencement
of any examination paper.

13.3.3 It shall be the responsibility of the student to submit

himself/herself for search before entering the
examination hall.

13.3.4 It shall be the responsibility of the candidate to ensure

that he/she is given the right question paper and other
materials needed for the examination.

13.3.5 No student shall enter the examination hall until

he/she is invited to enter the Examination hall. A
candidate arriving thirty (30) minutes after the start of
an examination shall be refused entry in to the
examination hall. Normally no candidate will be
allowed to leave the examination room during the first
half-hour of the period allowed for a paper. Any
exception to this rule must be referred to the Head of
Exams Unit and captured in the supervisor’s report.

13.3.6 Books, prepared notes, or any paper of any kind,

hand-bags, briefcases or any other prohibited and/or
foreign material are not to be taken into the
examination room unless otherwise specified.

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13.3.7 No programmable calculators, mobile phone, smart
electronic watch, or any other communication
equipment are to be taken into the examination room
or wash room.

13.3.7 It shall be the responsibility of the candidate to

provide for himself/herself a pen, pencil an eraser,
ruler, calculator, and any other item needed for the
examination. A candidate shall not be allowed to
borrow any material directly/from another candidate
in the examination room.

13.3.8 Candidates are required to write their index numbers

in full on every page of the script.

13.3.9 Candidates are required to use their index numbers

(written in full) throughout the examination.

13.3.10 Under no circumstance must a candidate’s name be

written on any part of the answer booklet provided.
Candidates who fail to comply with this regulation
will be penalized.

13.3.11 Candidates may be required, at any time, to establish

their identity by producing their student ID cards.
Therefore, candidate must always carry their ID cards
on them. A student without an ID card may be
required to leave the examination room.

13.3.12 Any candidate leaving the examination room and

intending to return must be accompanied by an
examination official.

13.3.13 There should be no communication whatsoever

(verbal or non-verbal) between candidates during the
examination. A candidate may attract the attention of
the invigilator by raising a hand.

13.3.14 There should be no communication whatsoever

(verbal or non-verbal) between candidates during the
examination. A candidate may attract the attention of

11
 the invigilator by raising a hand. (Refer to Appendix
(I) for details.)

13.3.15 Candidates should not remove from the examination

room any unused material (e.g. answer booklets or
parts thereof, supplementary answer sheets, graph
sheets, drawing paper) supplied for the examination.
Candidates may, however, retain their question papers
except the rubrics state otherwise.

13.3.16 A candidate who finishes an examination ahead of

time may leave the examination room after submitting
his/her answer booklets. Such a candidate shall not be
allowed to return to the examination room.

13.3.17 A candidate who fails to present himself/herself for

an examination without satisfactory reason(s) shall be
deemed to have failed the examination. Reasons for
being absent from any paper, such as any of the
following, shall not be entertained:

a. Misreading end-of-semester Examination

Timetable
b. Forgetting the date or time of examination
c. Inability to locate the examination hall
d. Inability to rouse oneself from sleep in time for
the Examination
e. Loss of a relation
f. Pregnancy (without medical report).

13 .3.18 Smoking or drinking of alcoholic beverages is not

allowed in the precinct of the university.

13.3.19 A breach of any of the foregoing regulations, made for

the conduct of University examinations, may attract
one or more of the following sanctions:

a. A reprimand
b. Loss of marks
c. Cancellation of results
d. Withholding of results for a period.

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 13.3.20 Further to (13.3.14), Grade F (Fail) shall be awarded
whenever it is established that a candidate had
attempted to gain an unfair advantage in an
examination. Further sanctions may include:

a. Being barred from University examinations

indefinitely;
b. Suspension from the University;
c. Expulsion from the University.

13.3.21 Details of sanctions for examination malpractices and

misconduct can be found in appendix I.

13.4 Illness during the period of examinations

a. If a candidate falls ill whilst taking any examination,
he/she should immediately inform the supervisor and
report to the hospital for a medical report on the state of
his/her health. The report should state whether he/she can
continue the examination at all.

b. The Medical Officer shall state in the report to the Deputy

Registrar (Academic), the name, the index number of the
candidate and the nature of the illness. In case the
candidate returns to the exam hall before the end of the
test he/she should be permitted to continue with extra time
not exceeding the time allotted for the paper.

c. Where so recommended, the Deputy Registrar (Academic)

on the advice of the Medical Officer, will arrange for the
candidate to take the examination at the hospital under the
supervision of an invigilator to be appointed by the Head
of Department.

13.5 Deferment of Examination

13.5.1 On grounds of ill-health

A student who is unable to take an end-of-semester
examination on grounds of ill-health shall, on application
to the Deputy Registrar (Academic), copied to the Head of
Department and Dean of Students, and on the provision of
a medical certificate issued or endorsed by a Medical
13
 Officer of a recognized Hospital or a recognized Medical
Officer, be allowed to take the examination when it is next
available.

13.5.2 On grounds other than ill-health

A student who wishes to defer his/her examination shall

apply, in advance, to his/her Dean of Faculty, through
the Head of Department and copied to the
Dean/Vice Dean of Students, stating reasons why
he/she wants to defer his/her examination. It shall be
the students’ responsibility to satisfy the University
beyond any reasonable doubt why he/she wishes to defer
the examination.

13.5.3 The decision of the Dean shall then be communicated to

the Deputy Registrar (Academic), who shall also
communicate same to the applicant before he/she leaves
the University.

13.5.3 Only when permission for deferment has been granted in writing
may a student absent himself/herself from an examination.

14.0 GRADING SYSTEM (UNDERGRADUATE COURSES)

a. Student performance in a course shall be graded as follows:

Grade Numerical Interpretation Grade Point
Marks
A 80-100 Outstanding 4.0
B+ 75-79 Very Good 3.5
B 70-74 Good 3.0
C+ 65-69 Fairly Good 2.5.
C 60-64 Average 2.0
D+ 55-59 Below Average 1.5
D 50-54 Marginal Pass 1.0
*E 45-49 Unsatisfactory 0.5
F 0-44 Fail 0.0
X - Fail 0.0
Z - Disqualification
I - Incomplete Course -
Y - No Examination -

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 for Non-Payment
of fees

*Note: May be accepted as fulfilling pre-requisites for other

courses.

b. Grade Point (GP)

Each letter grade is assigned an equivalent Grade Point as
indicated above. The number of (grade) points earned by a
student, for each course completed, is computed as the
product of the number of credits for the course and the
grade point equivalent of the letter grade obtained in that
course.

c. Cumulative Grade Point Average (CGPA)

The student’s cumulative grade point average is calculated
by dividing the total number of Grade Points obtained, up to
any specified time, by the total number of credits of all
courses for which the student has registered up to that time.

d. Final Grade Point Average (FGPA)

The Final Grade Point Average is the CGPA for all courses
as weighted under (a) above, calculated up to the end of the
student’s academic programme divided by total credits
earned.

15.0 Release of Examination Results

15.1 A provisional list of the results of all candidates in the end-of-
semester examination shall be published by the Faculty and the
Academic Board.

15.2. Student Complaint on Results

A student who has a complaint about results should submit a

formal complaint to the respective Faculty Officer within two
weeks after the release of results.

15.3. The Faculty Officer in consultation with the Head of Department

and the Dean shall deal with the complaint within three weeks of
receipt and the student should be informed accordingly.
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 15.4. No complaints shall be allowed after the expiration of the two -
week period.

16.0 Dissatisfaction with examination results

16.1 A candidate who is not satisfied with the result of an

examination affecting him/her may request a review, by
submitting a written application to the Deputy Registrar
(Academic) of the University.

16.2 A review fee, to be determined from time to time by the Finance

Committee of the University on the recommendation of the
Academic Board, shall be paid by the candidate.

16.3 An application for a review shall be submitted to the Deputy

Registrar (Academic) not later than 21 days after publication of
the said results and shall state the grounds for review.

16.4 An application submitted on a candidate’s behalf by a person

other than the aggrieved candidate shall only be entertained upon
production of proof of authorisation by the candidate.

16.5 No action shall be taken on an application which is submitted

outside the time stipulated in 16.3. Review shall not proceed
unless the review fee is fully paid within the stipulated time.

16.6 The Academic Board of the University may authorize the

Deputy Registrar (Academic) to amend the results as released in
the light of the review.

16.7 The Academic Board shall direct a refund of the review fee in
whole or in part when a complaint succeeds. A review fee shall
be forfeited if the complaint fails. If the complaint succeeds, the
examiner whose paper was re-marked shall be surcharged.

16.8 If it emerges that a complaint is frivolous or ill-motivated, the

Academic Board may prescribe further sanctions which may
include barring the complainant from taking University
examination(s) for a stated period or an indefinite period.

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17.0 PROGRESSION FROM ONE LEVEL TO ANOTHER:
PASS, PROBATION AND WITHDRAWAL

17.1 Level 100

17.1.1 A level 100 candidate shall be deemed to have satisfied the

requirements for progression to level 200, if he/she has
obtained a CGPA of 1.00 or better overall at the end of level
100.

17.1.2 In addition to 17.1.1 the candidate shall have satisfied

faculty/departmental requirements for entry to courses at level
200.
17.1.3 A candidate who obtains an E or F grade for any course at
level 100 and proceeds to level 200 may repeat that course to
improve his /her grade.

17.1.4 There shall be no probation at level 100.

17.1.5 A candidate who does not qualify to progress to level 200 on

the basis of 17.1.1 and 17.1.2 above shall be asked by the
Registrar to withdraw from the university.

17.2 Level 200

17.2.1 Pass: A student is deemed to have passed, if he/she has a

CGPA of 1.00 or better and has accumulated a minimum of
30 credit passes of required courses at the end of level 200.

Probation: Means repeating failed courses and, where

possible, making up the workload with the appropriate
courses from the next level. Accordingly, a student shall be
put on probation if he/she has:

i. a CGPA of 1.00 or better and has obtained between 15

and 18 credit passes at Level 200(or between 18 and 24
credit passes for students of Agriculture), or

17
 ii. a CGPA of less than 1.00 and has obtained 18 credit
passes or more (or 24 credit passes or more for students of
Agriculture).

17.3 Level 300

17.3.1 Pass: A student is deemed to have passed, if he/she has a

CGPA of 1.00 or better and has obtained a minimum of 90
credit passes of required courses at the end of Level 300.

17.3.2 Probation: Means repeating failed courses and, where

possible, making up the workload with the appropriate
courses for the next Level. A student at Level 300 who does
not pass as in 17.3.1 shall be put on probation if he/she has:

i. A CGPA of 1.00 or better and has obtained between 72

and 90 credit passes at the end of level 300. (In the
Faculty of Agriculture, a student on probation shall have
obtained between 90 and 108 credit passes),or

ii. A CGPA of less than 1.00 and has obtained 90 credit

passes or more (or 70 credit passes or more in the case of
student in the faculty of agriculture).

17.4 Withdrawal from the University

i. A student who does not pass as prescribed for Level 200 or 300
above and/or does not meet requirements for probation as in
Levels 200 or 300 shall be asked by the Registrar to withdraw
from the University, or

ii. A student who, after a year’s probation, does not pass as

prescribed for Levels 200 or 300 above shall be asked by the
Registrar to withdraw from the University.

18.0 REQUIREMENTS FOR GRADUATION (DEGREE)

18.1 A student shall be deemed to qualify for the award of a degree if
he/she:

a. Satisfies all the University and Faculty requirements.

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 b. Accumulates a minimum of 120 credits (or 90 credits for
those admitted to level 300) including all core courses and
prescribed electives, have a minimum of 1.00 grade point
average.

c. Has not failed more than 18 credits of core courses and

prescribed electives and in the case of students in the
Faculty of Agriculture 24 credits of core courses and
prescribed electives, provided that the failed grades must
not be lower than “E”

18.2. A student may be required to do practical work with a

firm/institution/organization for not less than twelve (12) weeks.
This is applicable only to some Faculties.

19.0 CLASSIFICATION OF DEGREES

a. All end-of-semester results from all Levels shall be taken into
account in the computation of the Final Grade Point Averages
(FGPA) for the classification of the Bachelor’s degree.

b. In the determination of the FGPA, a weighted average of all

repeat courses shall be used, as for instance, a 3-credit course
with a ‘E’ at first attempt and an ‘A’ at second attempt shall
attract a total of 6 credits in the computation of the Grade Point
Average of that particular course.

c. The FGPA for FIRST CLASS shall be 3.60-4.00.

d. The Full scheme of classification shall read as follows:

First Class FGPA of 3.60 -4.00

Second Class (Upper) FGPA of 3.00 – 3.59
Second Class (Lower) FGPA of 2.00 – 2.99
Third Class FGPA of 1.50 – 1.99
Pass FGPA of 1.00 – 1.49
Fail FGPA of 0.00 – 0.99

e. Level 100 courses shall count towards computation of the FGPA

for the classification of the bachelor’s degree.

19
 f. A pass in every University and Faculty required courses shall be
required of all undergraduate students for the award of a
Bachelor’s degree. The University required courses are listed in
appendix II.

19.1 Award of Degree

i. The Final results and the class of the degree shall be based on
the final grade point average obtained by each candidate in all
prescribed courses and approved electives taken in this or any
other approved University.

ii. A candidate who has satisfactorily completed all requirements

for the degree with an overall FGPA of not less than 1.00 shall
be awarded a degree as indicated in 19.1 above.

The Final results of candidates for the award of a Degree shall

be published by the Registrar soon after they had been approved
by the Academic Board.

19.2 Graduation
Methodist University Ghana shall award its own degree.

19.3 Cancellation of Award

The University reserves the right to confirm or cancel an award. The
University may cancel an award if it becomes known to the University
that:

a. a candidate had entered the University with false qualifications,

or
b. a candidate had impersonated someone else, or
c. a candidate had been guilty of an examination malpractice for
which a grade Z would have been awarded, or

d. there are other reasons that would have led to the withholding of
confirmation of the award by the University in the first place.

19.4 Clearance Certificate

20
 Any student who leaves the University, either on completion of
programme of study or for any other reason, must obtain a clearance
certificate duly endorsed by the University Librarian, Hostel Warden,
and finally, the Finance Officer. The clearance certificate form will be
available in the Finance Office.

20.0. ACADEMIC ADVISORS

Students shall be assigned academic advisor(s), in every Department,

who shall provide counselling on various courses offered by students.

20.1 Tutors
Each student shall be assigned to a Tutor who will not
necessarily be a lecturer. The Tutors will see to the general
comportment of students, including the development of their
personality, monitoring their academic standards, and
counselling them on all problems.

21.0 CHANNELS OF COMMUNICATION

12.1 All students shall follow the following procedure to have their
academic and non-academic complaints resolved, starting from
the top of each sub-section, as shown below:

21.2 Academic Matters

➢ Class Secretaries/Representatives
➢ Academic Counsellors/Tutors
➢ Heads of Department
➢ Deans of Faculties
➢ Registrar
➢ Pro-Vice Chancellor
➢ Vice Chancellor
21.3 All matters affecting students collectively should go to the:
➢ Departmental Student-Staff Consultative Committee, (if it
is a Departmental matter)
➢ Inter-Faculty Board (if it is an inter-Faculty matter)
➢ Faculty Board (if it is an inter-Departmental matter)
➢ Institutional Student-Staff Consultative Committee

21.4 Non-Academic Matters

➢ SRC

21
 ➢ Dean/Vice Dean of Students
➢ Registrar
➢ Pro-Vice Chancellor
➢ Vice Chancellor

21.5 Hostel Matters

i. Students as a collective body
➢ JCRC
➢ Hostel Warden
➢ Dean/Vice Dean of Students
➢ Registrar
➢ Pro-Vice Chancellor
➢ Vice Chancellor

ii. Individual Students

For all requests, notifications and complaints from

individual students, the channels are the:

➢ Hostel Warden

➢ Dean or Vice Dean of Students as the case may be, (if the
matter is still unresolved).

21.6 Junior Common Room Council (JCRC)

a) All JCRC requests and notifications affecting students of a

particular Hostel as a group, shall go to the Hostel Warden.

b) Any unresolved problem in a Hostel should be referred to

the Dean of Students and copied to the SRC.

c) All requests, notifications and redress of grievances

affecting the student body as a whole should pass through
the Dean/Vice Dean of Students to the appropriate officer.

d) Where special Committees exist, grievances should be

channeled to these Committees in the first instance.

21.7 Appeals

22
 As a last resort, all appeals may be made to the Vice Chancellor
and, if necessary, to the University Council whose decision will
be final.

22.0 HOSTELS

22.1 Students who have been given residential accommodation on

campus but wish to stay in town, must obtain prior written
permission from the Hostel Warden. A student who disregards
this regulation will lose his/her residential status.

22.2 Use of Appliances

22.2.1 The following appliances may be used in the Hostels:

➢ irons
➢ table top electric stoves. For usage, safety measures
should be taken to prevent the outbreak of fire
➢ television
➢ fridges
➢ freezers (only for communal use)

The Hostel Warden reserves the right to determine the number

of fridges that can be used in one room.

22.2.2Prior approval shall be sought for the use of the following

appliances, for which appropriate charges shall be levied:

➢ microwaves
➢ washing machines
➢ gas cookers
➢ electric stoves (except table stoves)

22.2.3 Students found using any of these appliances listed in

22.2.2 without approval shall lose their residential
status after first being warned.

22.3 End of Semester Arrangements for Hostel Residents

22.3.1 All Junior Members accommodated in the University

23
 Hostels are expected to stay in residence till the end of
semester. Any member who, by necessity, has to
leave before the end of semester must seek permission
in writing from the Hostel Warden.

22.3.2 MUG officially closes on the last day of the semester.

Students shall leave the Hostels within 24 hours of
that day, unless an exemption has been granted by the
Hostel Warden.

22.3.3 Every residential student must sign a Residence Book

before departure. Failure to do so will attract
sanctions from the Hostel Warden.

22.3.4 All residential Junior Members are to leave their

vacation contact addresses at the Porters’ Lodge of
their Hostels before going down at the end of each
semester.

22.3.5 No residential student is permitted under any

circumstance to go down with the key to his or her
room.

a. All keys must be deposited at the Porters’ Lodge

with the Porter on duty. Any violation of this rule
shall result in sanctions from the Hostel Warden.

In the case where a student does not hand over the

key to the Porter before leaving, he/she will be
surcharged with the cost of replacement with a new
lock, while the Hostel authorities will not be
responsible for any loss or damage to belongings
left behind.

22.3.6 Vacation accommodation may be granted to a student

only on application to the Hostel Warden.

22.3.7 A student who has been granted permission to stay in

residence during vacation shall abide by the laid-down
regulations of the University.

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23.0 BEHAVIOUR AND PERSONAL APPEARANCE

23.1 Dressing

Students are required to dress in a manner reflecting the sacred

purpose of Christian education, which is represented in the
mission of the Methodist University Ghana. Students are
expected to portray the principles of God’s Kingdom through
courteous behaviour and decent personal appearance, thereby
enhancing the impact of the Methodist Church in the society.

In line with biblical counsel on Christian conduct, Methodist

University Ghana espouses the following principles of personal
appearance.

Students of the University must exhibit:

23.1.1 Christian dignity and simplicity by avoiding carelessness,

untidiness and the extreme show of extravagance, or
excessive formality.

23.1.2 The ability to select presentable, durable work clothes for

physical work, modest casual attire for recreational
purposes, and more dignified clothing for classes, group
worship, dining and office work.

23.1.2 The ability to provide the opportunity for others to

appreciate their personalities without drawing attention
through dress or grooming to one’s body or person,
especially in a sensuous manner.

23.1.3 The ability to demonstrate self-respect, a sense of mission,

good grooming without excessive adornments like
expensive jewelry, cosmetics or facial make-ups.

23.1.4 A flair for selecting clothing and hairstyle which

expresses a God-given appreciation for good taste, beauty,
creativity, and harmony, reflecting an inner freshness of
the spirit.

23.1.5 The taste for wearing decent clothes, suitable for the
different sexes and all occasions.

25
 Swimming suits, and similar wear are not appropriate
campus attire. Jeans, athletic wear or “T” shirts for
specific work stations or outdoor recreational activities are
acceptable.

Clothes are to be selected primarily for good personal

health and decency. The aim in personal appearance
should reflect our Christian mission, bearing in mind St.
Paul’s injunction. “Whether therefore you eat or drink, or
whatsoever you do, do all to the glory of God.” (1
Corinthians 10:31).

23.2 Female Students (in Residence and in the Community)

Female students’ dress should conform at all times to the general

regulations stated above. To guide them in meeting this
requirement, the following specifications are presented:

23.2.1 Skirts and blouses, sweaters and shirts, or other informal

combinations may be worn for classes and everyday
activity provided they comply with regulations.
23.2.2 Acceptable dress for church services and other
formal public occasions must be either national or
European costume.

23.2.3 The following regulations apply at all times to all dresses

worn on campus:

a. Skirts must be long enough (to cover knees).

b. Transparent, sheer, or tight-fitting blouses and
sweaters or skirts are not permitted.

c. Dresses with low neckline or dresses that do not

fully cover the shoulders and armpits are not
permitted.

d. Shorts, tight-fitting slacks and similar attire may not

be worn outside the hostel or on the campus.
However, proper fitting slacks may be worn for
outdoor recreational occasions such as hiking,
physical education, community service etc.

26
 e. The hair shall be well groomed at all times.

f. Noticeable make-up, coloured nail polish and

unnatural hair colour must be avoided.

23.3. Male Students (In Residence and in the Community)

23.3.4 Male students’ dress for school or general campus wear
should consist of trousers and shirts, and all other costume
must comply with the regulations.

23.3.2 Dress for church services or special formal occasions may

be either national or European dress, provided the
costume complies with the principles set forth in the
general regulations.

23.3.3 Male students should not go barefoot or without shirts

when in public places such as the classrooms, library or
cafeteria.

23.4 Both Male and Female Students

23.4.1 Noisy shoes and those that damage the floors are not
permitted in the library or lecture rooms.

23.4.2 Persons who will be on the platform in any public

meeting should dress in decent attire.

23.4.3 Students who drive cars on campus must have a valid

driver’s license and all legal requirements (roadworthy
certificate, insurance, etc.) should be in order. Students
are requested to inform their visitors to drive their
vehicles at speeds not exceeding twenty kilometers per
hour, around the University buildings or anywhere else on
campus.

23.5 Noisemaking

23.5.1 Students shall maintain, at all times, a kind of

environment that supports the basic academic
enterprise.

27
 23.5.2 To maintain a suitable academic environment, it is
desirable that the campuses of the University are kept as
quiet as possible at all times. Students shall not make
undue noise on the campuses of MUG.

23.5.3 Radios, stereophonic and musical instruments may be

used quietly subject to such regulations as may be made
by the University authorities.

23.5.4 Club, society, religious and political meetings shall not be

held in students’ rooms.

23.6 Drunkenness
23.6.1 Drunkenness and disorderly behaviour on any MUG
campus constitute a serious breach of discipline.

23.6.2 Habitual drunkenness on campus or in town, especially

if accompanied by disorderly or scandalous conduct or
behaviour, shall be considered as bringing MUG into
disrepute.
23.6.3 No student shall be under the influence of alcohol
during lectures, games, competitions and other
activities approved by the University.

23.6.4 Any student in breach of any of these regulations will

first be given a written warning, by the Hostel Warden
or Dean of Students as appropriate.

23.6.5 If the student persists in drunken and disorderly

behaviour, the Hostel Warden or Dean of Students shall
recommend his/her suspension in the first instance and
dismissal in the case of repetition of the offence.

23.7 Smoking
23.7.1 Smoking is forbidden in all places on campus. Offenders
will be warned in writing by the Dean or Vice Dean of
Students. A second time offender will be subjected to
disciplinary action.

23.7.2 Smoking is not allowed in students’ rooms. Breach of this

rule will lead to loss of Hostel accommodation.

28
24.0. DAMAGE TO/MODIFICATION OF MUG PROPERTY

24.1. Students shall not make attachments to University

property of any kind (e.g. furniture and fittings)

24.2. Students shall not interfere with the electrical installations

in their rooms or any part of MUG.

i. First offenders will be warned in writing by the

Hostel Warden or Dean of Students.

ii. Subsequent breaches will lead to dismissal.

24.3 Students shall be surcharged for any loss or damage to

University property eg. furniture, books or equipment of any
kind.

25.0. TRANSFER OF MUG PROPERTY

25.1 No student shall displace or remove MUG property of any kind

(e.g. furniture and fittings), without prior permission from the
appropriate authorities e.g. Head of Department, Estate Officer,
or Hostel Warden.

25.2 Sanctions, including cost of replacement, loss of

accommodation, suspension and dismissal, shall be applied for
the breach of this regulation.

26.0. KEEPING THE ENVIRONMENT CLEAN

26.1 It is expected that all students will keep the environment clean
and tidy at all times and refrain from degrading the
surroundings.

Sanctions will include being made to clean up the mess/

collecting litter.

27.0. PUBLICATIONS

The following shall govern all student publications:

27.1 The Dean/Vice Dean of Students will be informed of any

intention to produce a student publication. A draft copy
29
 of the said publication should be attached. Approval shall
be duly given by the Registrar in writing before
publication.

27.2 Copies of each publication shall be deposited with the

Vice Chancellor, Pro-Vice Chancellor, Registrar,
Dean/Vice Dean of Students, Publications Unit, the
Library, SRC and the Ghana Library Authority and or
George Padmore Research Institute.

27.3 Each issue of a publication shall indicate the names of the

editor, members of the Editorial Board and the publishers.

27.4 Members of the Editorial Board shall be held jointly and

severally responsible for the contents of the publication.

27.5 The Editorial Board shall ensure that no publication has

elements of obscenity, derogatory and/or libelous
statement(s), personal attack, falsehood or any statement
that may cause disharmony.

27.6 The Registrar reserves the right to withdraw approval of

any publication which flouts these rules and regulations.

28.0. COMMUNICATION WITH GOVERNMENT,

MINISTRIES, EMBASSIES AND THE PRESS

28.1 All formal communication on MUG matters should be

forwarded through the Dean/Vice Dean of Students to the
Registrar.

28.2 Students are not allowed to have formal communication

with the Press, any Ministry or Embassy on behalf of
MUG and/or in respect of any matter.

29.0 DEMONSTRATIONS, RALLIES, PROCESSIONS (DRAP)

EITHER ON OR OFF CAMPUS

The concerns on the above have been covered extensively in the

handbook.

29.1 Students wishing to organize a DRAP on any of the

campuses of MUG shall serve at least a week’s prior
30
 written notice to the Registrar with copies to the Vice
Chancellor, Pro-Vice Chancellor, Dean/Vice Dean of
Students.

29.2 The notice shall state the purpose of the DRAP; the
name(s) of the organizer(s), the organizing body and the
duration of the DRAP.

29.3 A DRAP shall be held at a place or places approved by the

Registrar. Route marches shall avoid obstructing the flow
of traffic and the movement of pedestrians.

29.4 During a DRAP, nothing shall be done or said that may

provoke violence.

29.5 The organizers of a DRAP shall be held jointly and

severally responsible for any act of violence or breach of a
University College rule and regulation that occurs during
the DRAP.

29.6 Participants in a DRAP shall be held jointly and severally

liable for any act of lawlessness or destruction that occurs
during the DRAP.

29.7 The Registrar may prescribe conditions, restrictions or

limitations that he considers appropriate in any given
situation.

29.8 Students wishing to stage a DRAP outside the campus of

MUG shall notify the Police with copies to the Dean of
Students.

29.9 Students wishing to organize a DRAP outside the

campuses of MUG shall first notify the Registrar in writing
through the Dean of Students and SRC.

29.10 Organizers and participants of a DRAP outside the

campuses of MUG shall be deemed to have familiarized
themselves with the laws of the country on DRAP.

29.11 No DRAP shall be allowed between the hours of 6.00 pm.

and 6.00 am. Exceptions may be granted depending upon
the circumstance.
31
 29.12 The granting of the permission to embark on a DRAP
shall not prejudice the position of the University vis-à-vis
the objectives of the DRAP.

29.13 The authorities of MUG shall grant group exeats to

participants in DRAPs staged outside the campuses only
after satisfying themselves that adequate notice has been
given to the Police.

29.14 Before a DRAP begins, any student who disagrees with

the move, and wishes to dissociate himself/herself from it
may do so by writing to the Registrar.

29.15 It is a major offence for students participating in a DRAP

to disrupt lectures or prevent other students from attending
lectures or harass them.

29.16 Any contravention of the above stated regulations on

DRAP will attract a penalty which may include
suspension or dismissal. In addition, any damage caused
to University property shall be repaired or replaced by the
offending student(s).

30.0. REGULATIONS FOR STUDENTS ON OR OFF CAMPUS

30.1 Every member of the University community is bound by the

laws of Ghana. The walls of MUG do not protect anyone from
the application of the laws of Ghana.

30.2 All regulations of MUG are consistent with the laws of the
nation and will be enforced accordingly. The University will
therefore not permit any behaviour by any student, whether on
campus or off campus, that contravenes the laws of Ghana.

30.3 Every student is expected to use the officially-approved channels

of communication and to follow the laid down procedures to
resolve grievances.

30.4 For the presentation of petitions, resolutions, protests, etc, the

residence of the Vice Chancellor and other principal officers of
MUG are out of bounds. All negotiations with MUG authorities

32
 should take place in the offices of such officials or at designated
venues.

30.5 In all matters of negotiation, the Central Administration will

meet only the authorized representatives of recognized student
organizations in MUG and agreements reached are deemed to be
binding on both sides.

31.0. TRADING

31.1 No unauthorized trading, including sale of food items and

alcoholic beverages, shall take place on the University campus.

31.2 Any student who trades in the Hostels does so at his/her own
risk.

31.3 Any student who violates 31.1 shall be warned in writing in the
first instance. Subsequent violations will attract confiscation of
the items and or loss of residential status.

31.4 Hawkers are not allowed to sell in the Hostels. Any student who
patronises any hawker in the Hostel shall lose his/her residential
status.

32.0. CLUBS AND SOCIETIES

32.1 Applications for the formation of a club or society should be

forwarded to the Dean/Vice Dean of Students through the SRC
who will place the request before the Students’ Advisory
Committee for consideration. The application should state the
name of the founding members, officers and patrons. It should
also include the constitution of the society and its proposed
activities.

32.2. With the exception of a subject association, a society, union or

an association can be given the mandate to operate only if it is
open to all students. This mandate can be withdrawn if the club
or society is found to be operating contrary to its approved
objectives.

32.3. Student societies shall be of two kinds:

a. Recognized Societies
33
 These are societies that help in the promotion of the
individual’s own desires and aspiration (e.g. religious
organizations).

b. Approved Societies

These are societies whose objectives help MUG in the

attainment of its broad objectives (e.g. departmental
clubs).

32.4 Every approved society must have a Senior Member of the

University as its patron.

32.5 The names of the executive members of each society shall be

forwarded to the Dean/Vice Dean of Students’ Affairs and the
Students’ Representative Council.

32.6 The Treasurer of each approved society must present to the

Registrar, through the Dean/Vice Dean of Students, a detailed
annual financial statement. The annual financial statement must
be duly signed by the Financial Secretary and the President of
the society and presented at the end of each academic year.

32.7 Before arrangements are made to invite guest speakers or artistes

from outside the University to address a meeting or provide
entertainment, a formal written request must be made through
the Patron to the Dean/Vice Dean of Students. No such
invitation shall be made until permission is granted by the
Registrar.

32.8 All requests, on behalf of members of a new club or society, for

recognition or approval, should pass through the Dean/Vice
Dean of Students to the Registrar.

32.9 Cases requiring settlement of grievances shall go to the Patron(s)

of the club or society. Unresolved grievances shall be referred
to the Dean/Vice Dean of Students.

32.10 Meetings shall be held in available space facilities in MUG. In

all cases, permission for use must be obtained from the
Registrar. At least 48 hours’ notice must be given. The Officer
granting the permission reserves the right to impose conditions
pertaining to the use of such premises.
34
 32.11 Course/Subject based associations and clubs shall have their
Heads of Department and/or patrons as mandatory signatories to
their accounts, whose signature shall be required to authorize
withdrawal of monies from such accounts.

33.0. EXCURSIONS

33.1 All excursions organized by students shall be governed by the

following regulations:

33.2 The decision to undertake the trip should be taken at a general

meeting of the club or society.

33.3. Written permission for an excursion or an educational tour

should be sought from the Dean/Vice Dean of Students or the
Head of Department concerned. The application letter should
contain the list of those undertaking the trip.

33.4 The trip shall be restricted to University members of the club or

other students of the University.

33.5 No student shall take part in any excursion organized outside or

inside the University without prior permission from MUG
authorities.

33.6 The purpose of any trip should relate to the aims and objectives
of the club or society. This must be clearly stated in the
application.

33.7 There should be evidence of correspondence between the

club/society and the institution(s) or establishment(s) to be
visited.

34.0. USE OF UNIVERSITY TRANSPORT

If University transport is available, it may be requested for any

approved journey(s) by the organizers of registered student groups. A
fee may be charged. Guidelines for the use of a University bus must be
complied with.

34.1 All requests should contain the following particulars:

b. The destination and purpose of the trip.

35
 c. The date and time when the transport will be required
d. The name and signature of the organizer of the group who
will be responsible for payments to the Finance Office
before transport is provided.

e. Requests for transport should be made to the Registrar

through the SRC to the Dean/Vice Dean of Students or
Head of Department, at least five (5) working days in
advance.

35.0. CREDIT UNION/MONEY LENDING

35.1 MUG does not approve the formation and operation of Credit
Unions by Junior Members. Accordingly, any group of students
that undertakes such a venture does so at their own risk.

35.2 No student shall operate a money lending or personal loan

scheme. Students who indulge in these ventures do so at their
own risk.

35.3 Students who contravene these rules shall be either suspended or

dismissed.

36.0. COLLECTION OF MONEY

36.1 Permission to collect moneys, other than for club subscriptions,

cinema shows or parties, must be obtained from the Registrar,
through the Head of Department or the Dean of Students.

36.2 Junior Members are advised to check the license or other valid
authority of any collector who comes from outside the
University.

36.3 No student or group of students shall organize unauthorized

local or foreign trips.

36.4 Students who breach these rules shall be warned in the first
instance and suspended or dismissed for subsequent breaches.

36
37.0. ARMS AND AMMUNITION

37.1. No student is allowed to possess any form of arms or

ammunition, whether licensed or unlicensed, on campus.

37.2 Any breach of this rule will result in dismissal and shall be
reported to the relevant State Security Service Agency.

38.0. DRUGS

38.1 Possession of, and indulgence in hard drugs on any part of the
University premises is prohibited.

38.2 Any student found with hard drugs will be dismissed.

39.0. USE OF VEHICLES

39.1 The use of vehicles on campus by students is a privilege. Such

use is at the student’s own risk. Owners/Drivers should observe
all traffic regulations. The privilege will be withdrawn if
abused.

39.2 The University does not provide garages for students’ vehicles.

39.3 Any student who wishes to keep a vehicle on the campus of the
University shall inform the Dean of Students/Hostel Warden.

39.4 The University will not accept responsibility for the loss of such
vehicles and/or its content, nor for any damage that may occur to
them or injury to their owners, drivers or passengers.

39.5. The car park in front and at the back of the Administration Block
as well as the Faculty Block is for the exclusive use of staff and
visitors.

40.0. UNAUTHORISED USE OF COMBUSTIBLE SUBSTANCES

40.1 Students are warned against the use of combustible substances

such as petrol or gas in any part of the University.

37
41.0. IDENTITY CARDS

41.1 Each student of MUG should endeavour to carry on him/her the

University identity card.

41.2 In case of suspension, dismissal or withdrawal, the student

concerned should surrender his/her identity card to the Registrar.

42.0. RULES, DISCIPLINE AND SANCTIONS

421 A Hostel Warden is directly responsible for the discipline of

Junior Members in that Hostel.

42.2 Disciplinary measures shall be taken by the authorities of the

Hostel against any student who violates Hostel regulations.

42.3 Deans of Faculties and Heads of Department are responsible for

discipline in their respective Faculties and Departments.

42.4 It shall be an offence to disobey these officers in the discharge

of their official duties.

42.5 A Junior Member who flouts the Statutes and regulations of

MUG shall be disciplined, but with the consent of the Principal
or Vice Principal.

42.6 The operation of University regulations is without prejudice to

the application of the general laws of the land which apply also
to all persons in the University.

42.7 If a student violates any regulation of MUG outside a student

Hostel, it shall be reported to the Dean/Vice Dean of Students
for appropriate sanctions.

42.8 For serious offences (or offences involving a group of students)

the Dean/Vice Dean of Students shall appoint a Committee to
investigate the matter and apply disciplinary sanctions or make
recommendations to the Principal.

42.9 It shall be an offence for a Junior Member or group of Junior

Members to “pond” any person in the University, no matter the
form the ponding takes.

38
42.10 When disputes arise between students from different Hostels,
the Hostel Wardens shall resolve the dispute. Should attempts
by the Hostel Wardens fail, the matter shall be referred to the
Dean/Vice of Students.

42.11 The following offences shall attract some or all the sanctions
listed under them:

A. Theft
i. Loss of residential status
ii. Refund of the stolen item(s)
iii. Suspension or dismissal from MUG, depending on the
gravity of the offence.

B. Embezzlement of Students’ Funds (e.g. JCRC, SRC,

Clubs, Societies, Religious Groups)

i. Refund/Restoration of the embezzled funds

ii. Suspension/Dismissal from MUG depending on the
gravity of the offence
iii. Withholding of results for a definite period.

C. Rape, Sexual Molestation, Fighting, Assault,

Intimidation, Examination Malpractice, Arson, Drug
use and peddling

i. MUG shall reserve the right to conduct investigations

into any allegations of rape, assault, drug abuse,
arson, fighting, sexual molestation and other offences
that are criminal in nature.

ii. The recommendation of the investigative body may

include suspension or dismissal of the affected
student(s) from MUG.

iii. Sub-clauses i and ii above shall be without prejudice

to any criminal action that may be initiated against
the affected student(s) by the State

iv. Other forms of offences including examination

malpractice shall under recommendation of the
39
 investigative body lead to the withholding of results
of the affected student(s), dismissal and any other
sanction the investigative body may deem
appropriate.

D. Ponding of a Student
i. Suspension or dismissal from MUG.

ii. Withholding of result for a period determinable by

MUG authorities.

iv. Compensation to victim.

E. Unauthorized removal of MUG property (e.g. furniture,

fittings)

i. A fine determinable by MUG authorities

ii. Habitual offenders shall be suspended.

F. Mutilation or Unauthorized Removal of Library Books,

Refusal to pay fines imposed.

i. A fine of not less than three (3) times the going price of
the book(s) in issue

ii. Withholding of results

iii. Suspension or dismissal from the University.

G. On-vacation of room or taking away keys during

holidays
i. Loss of residential status
ii. Rent payment at the going commercial rate for the
number of days and the number of beds in the room.

iii. Students shall have their semester and/or final results

withheld if they refuse to comply with sub-clause ii
above.

40
 H. Damage to MUG Property

i. Repair/replacement of the property damaged

ii. Suspension/rustication or dismissal should the culprit
refuse to repair or replace the property.

The University reserves the right to use other

measures to recover the amount covering the cost of
repair or replacement of the damaged property. The
culprit shall also bear the cost involved in the recovery
exercise.

I. Conduct of classes toward Entrance Examination

i. No unauthorized person should, under any
circumstances, conduct classes for candidates towards
the University’s entrance examination.

ii. Any person who violates the regulation shall be

dismissed.

J. Writing Anonymous Letter

i. No student should engage in writing anonymous letter.

Students with any grievance(s) should properly document
them for dialogue and discussion through the appropriate
channels of communication.

ii. Breach of this regulation shall attract outright dismissal, if

the writer is found out.

42.12 The sanctions stated for any of the offence(s) in (42.11) do not
preclude prosecution by Civil Authorities.

43.0. APPEAL

43.1 Any Junior Member who is aggrieved by any disciplinary action

taken against him/her may appeal to the Dean/Vice Dean of
Students through his/her Academic Advisor(s) or Tutor for a
review. The appeal should be lodged within 7 (seven) days of
the notification to him/her of the sanctions imposed on him/her.
41
 43.2 The Dean or Vice Dean of Students upon the receipt of the
appeal may request a reconsideration of the case by the
appropriate authority.

43.3 Should the student still remain unsatisfied, he/she can appeal to
the Vice Chancellor either through the Pro-Vice Chancellor or
the Dean/Vice Dean of Students.

44.0. REVISION OF EXISTING RULES AND REGULATIONS

The rules and regulations in this handbook are subject to review.

Any Junior Member of a recognized/approved society/club can

propose amendments to the existing rules and regulations through
the SRC, Dean/Vice Dean of Students to the Academic Board.

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 METHODIST UNIVERSITY GHANA

EXAMINATION MALPRACTICE AND MISCONDUCT

SCHEDULE OF OFFENCES AND PENALTIES

APPENDIX I
A. MALPRACTICE

OFFENCE PENALTY

1ST OFFENCE 2ND OFFENCE 3RD OFFENCE

(i) Communicating Cancellation of Cancellation Dismissal
with another the candidate’s and suspension
candidate in paper for two (2)
examination hall semesters
in order to gain
an unfair
advantage

(ii) Communicating Cancellation of

with another the candidate’s Dismissal
person using paper and
electronic suspension for
gadgets such as one (1) semester
ipad, mobile
phone during
examination
without
permission

(iii) Attempting or Cancellation of Dismissal

receiving the candidate’s
assistance or paper and
assisting another suspension for
candidate in two (2)
examination semesters
room

(iv) Writing answers Cancellation of Dismissal

on question the candidate’s
paper and paper and/or
43
 exchanging with suspension for
another two (2)
candidate Semesters
(v) Positioning Cancellation of Cancellation Dismissal
examination the candidate’s and suspension
paper in such a paper and/or for two (2)
way that other suspension for semesters
candidates can two (2)
copy semesters

(vi) Deliberately Cancellation of Dismissal

raising answer the candidate’s
booklet to enable paper and/or
others to copy suspension for
from it two (2)
semesters

(vii) Copying from Cancellation of Dismissal

another the candidate’s
candidate paper and
suspension for
two (2)
semesters

(viii) Exchanging of Cancellation of Dismissal

scripts and the candidate’s
copying paper and/or
therefrom suspension for
two (2)
semesters

(ix) Being in Two (2) Dismissal

possession of semesters
foreign material suspension and
(all forms) cancellation of
related to the paper
examination and
likely to be used
during
examination

44
(x) Copying from Dismissal
foreign material
(xi) Carrying Cancellation of Two (2) Dismissal
programmed paper semesters
calculator which suspension and
may give undue cancellation of
advantage to paper
candidate

(xii) Copying from Two (2) Dismissal

programmed semesters
calculator suspension and
cancellation of
paper
(xiii) Leaving Reprimand Two (2) Dismissal
examination semesters
room without suspension and
permission and cancellation of
unaccompanied paper
and returning to
the examination
room

(xiv) Refusing to sit at Similar to Two (2) Dismissal

appropriate table challenging semesters
with candidate’s authority of suspension
ID written on it invigilator. One
semester
suspension

(xv) Copying from Cancellation of Dismissal

prepared notes or the candidate’s
from a paper and
colleague’s suspension for
script during two (2)
examination semesters

(xvi) Impersonation: Dismissal of

writing an candidates
examination involved
using another
45
 candidate’s ID

(xvii) Collusion: Dismissal

instance of a
candidate whose
examination
paper is being
written by
another
candidate using
his/her ID

(xviii) Leakage of Dismissal

Examination
Questions

EXPANDED SANCTIONS

1. For all students who involve themselves in any examination

malpractice/misconduct and have their papers cancelled as a result,
shall be allowed to re-write the cancellation papers only after
completion of their entire course e.g. after level 400.

2. For one (1) semester suspension, instead of staying at home, for the
next semester, the entire results of all papers written in the semester
of the offence shall be cancelled and the student made to remain on
campus to continue with the remaining course work. The student
shall re-write the cancelled papers at a later time.

Note: New offences and penalties will be added on as and when it becomes
necessary.

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B. MISCONDUCT

OFFENCE PENALTY

1st OFFENCE 2ND 3RD

OFFENCE OFFENCE
(i) Persistently making Invigilators Recommenda Dismissal
noise/disturbing should stop tion for
others during candidate from counselling
examination continuing the
examination and
recommend
counselling for
him/her
(ii) Candidate carrying Seize phone and Cancellation
ringing mobile payment of a fine of candidate’s
phone in paper and/or
examination room suspension
causing disturbance for two (2)
semesters
(iii) Bringing mobile Cancellation of Double the Triple the
phone into paper fine fine
examination room

(iv) Cleaning index Two (2) dismissal

numbers written on semesters
examination tables suspension and
forcing cancellation of
examinations to be paper
held without ID
numbers on tables
and causing
candidates to sit
wherever they
choose to
(v) Challenging the Suspension for Dismissal
authority of the two (2)
invigilator/ semesters,
supervisor reprimand and
47
 apology

(vi) Rudeness/insulting Suspension for Dismissal

behaviour to one (1) semester
invigilator and apology

(vii) Threatening Cancellation of Dismissal

behaviour to the candidate’s
invigilator paper or
suspension for
one semester, and
signing a bond
and apology

(viii) Destroying Cancellation of

materials suspected paper and
as evidence suspension for
two (2) semesters
(ix) Physical assault of Dismissal
invigilator

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APPENDIX II

First Semester

i. MURE 110: Academic Writing I 3 Credits

ii. MURM 110: Introduction to Mathematics 3 Credits

iii. MURL 110: Introduction to Literature 3 Credits

iv. MURC 110: Introduction to Computers: 3 Credits

Second Semester

v. MURR 110: Logic and Practical Reasoning 3 Credits

vi. MURB 110: Behavioural Studies 3 Credits

vii. MURS 110: Science and Technology

in Our Lives 3 Credits

Level 200

First Semester

viii. MURE 210: Academic Writing II 3 Credits

ix. MURX 210: Religion and Christian Ethics 3 Credits

x. MURF/MURG: Functional French 3 Credits

Second Semester

xi. MURA 210: African Studies 3 Credits

xii. MURT 210: Entrepreneurship 3 Credits

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