PROJECT CIRCULATION FILE

PROJECT NAME MILIMANI CLUSTER SITE MILIMANI

PM
RESPONSIBILITY ACTION NAME SIGNATURE DATE REMARKS
Manager/Survey and
Design Attach Completed designs
Attach Prepared BOQ
Attachapproved
acquisition documents
Attach approved Right of
Way
Project Manager Attach Work schedule
Attach filled EHS
Compliance form
Attach capacity plan

Attach Prepared Budget

EHS/QC Manager Confirm IM attachments

Account Manager Confirm IM attachments

HOD/Procurement Approve BOQ
Confirm receipt of
Finance Liason Budgets
Expenditure Controller Expenditure tracking

HOD/Finance Approve Budget

Chief Executive Officer Authorize budget
Assign Works Authority
Number
Implement the project to
Implementaion Manager completion
Confirm Implement of
the project to QC
EHS/QC Manager Standards
Manager/Survey and
Design Close the project
a) Asbuilt
b) Traces
Submit acceptance
Implementaion Manager certificate to Acc Mgt
Handover file to Admin
HOD/KBU for Safe custody
 PROJECT
Milimani DURATIO START
PROJECT NAME CAB1 N DATE END DATE
FTTH Kisumu Milimani Densification
FDT 1 PROJECT PLAN FY 20/21
18 1/12/21 1/30/21
Task Name Durati

12-Jan
13-Jan
14-Jan
15-Jan
16-Jan
17-Jan
18-Jan
Start Finish Status
on
Materials issuance / Collection &
Transportation to Western 3 1/9/21 1/12/21 Ongoing
OSP WORKS 16 1/12/21 1/28/21 Pending
Trenching 3 1/9/21 1/12/21 Pending
Pole Pit digging 4 1/9/21 1/13/21 Ongoing
Pole Deployment 3 1/12/21 1/15/21 Pending
FDTs & FATs Deployment 7 1/15/21 1/22/21 Pending
Cable Stringing 4 1/14/21 1/18/21 Pending
Splicing of Cabinet,FATs & JCs 2 1/19/21 1/21/21 Pending
Feeder Cores Provisioning 5 1/21/21 1/26/21 Pending
FDT<>OLT Connectivity Test 2 1/27/21 1/29/21 Pending
OAC Acceptance 2 1/29/21 1/31/21 Pending
As-built 10 1/17/21 1/27/21 Pending
Homes Pass Declaring 2 1/31/21 2/2/21 Pending
 19-Jan

20-Jan
21-Jan
22-Jan
23-Jan
24-Jan
25-Jan
26-Jan
27-Jan
28-Jan
29-Jan
30-Jan

31-Jan
Pending
Ongoing
Completed
Legend
 FTTH
Section Name:Milimani CAB1 week 1 week 2 Week 3 week 4 week 5
Total Cumulative Total Done Total Pending
Total Total Total
10-Jan 11-Jan 12-Jan 13-Jan 14-Jan 15-Jan 16-Jan 17-Jan 18-Jan 19-Jan 20-Jan 21-Jan 22-Jan 23-Jan 24-Jan 26-Jan 27-Jan 28-Jan
Plan #REF! #REF! 0 0 0
Trenching
Actual 0.00 0 0 0
Duct Laying - 4 Way laying Plan #REF! #REF! 0 0 0
UG,warning tape & backfilling (m) Actual 0.00 0 0 0
Plan #REF! #REF! 0 0 0
Pole Installation
Actual 0.00 0 0 0
Plan #REF! #REF! 0 0 0
Installation&Construction of Cabinet
Actual 0.00 0 0 0
Plan 4 4 0 0 0
Reinstatement all surfaces (Days)
Actual 0.00 0 0 0
Fiber Blowing(Stringing) Plan #REF! #REF! 0 0 0

MOBILIZATION
A
(m) Actual 0.00 0 0 0 c
Plan #REF! #REF! 0 0 0 c
Closure Installation (pcs) joint box e
Actual 0.00 0 0 0
0
p
Plan #REF! #REF! 0 0 t
FAT Installation (pcs)
Actual 0.00 0 0 0 a
OFC Splicing Plan #REF! #REF! 0 0 0 c
(Batches) 0 c
Actual 0.00 0 0 e
Plan #REF! #REF! 0 0 0
OFC Testing & Traces(Batches)
Actual 0.00 0 0 0
Plan #REF! #REF! 0 0 0
FAT & Cabinet labelling
Actual 0.00 0 0 0
Plan #REF! #REF! 0 0 0
As-built
Actual 0.00 0 0 0
Plan #REF! #REF! 0 0 0
Acceptance
Actual 0.00 0 0 0
 Project owner PROJECT EHS AUDIT CHECKLIST
THIS CHECKLIST MUST BE FILLED PRIOR TO COMMENCEMENT OF ALL SITE WORKS
SITE:
CONTRACTOR:
REMARKS
HEALTH AND SAFETY FILE REQUIREMENTS
Yes No N/A Remarks
Is there a EHS file on site?

Notification of Construction work to the relevant authority/people. (Wayleave and acquisition manager to provide)

Risk assesement documents and counter measures in place?

Risk Assessment: Completed, site and team specific. Site staff briefed & signed?

Safety induction training: completed according to EHS requirements of the employer, copy of the training document on site?

List of contractors / Employees on site on daily basis?

Work permit - County council and Relevant Authority?
Incident and Accident register?
Tool box talk register?
Fall protection,Rescue and evacuation plan?
Safe work procedures?
PPE matrix document?

REMARKS
CERTIFICATES AND KITS
Yes No N/A Remarks
First Aider Appointment & First Aid certificate
Electrical works certificate
Working at Height certificate
Crane/Machine operator certificate
Crane inspection certificate by from a certified inspector under chief inspector of factories kenya (Ministry of Labour and
Manpower development)-Factories Act CAP.514-Section 30
Fire Marshall Certificate
Defensive driving certificate
REMARKS
SITE SPECIFIC WITH INSPECTIONS & RECORDS
Yes No N/A Remarks
All employees wearing required PPE, as per task? (Refer to PPE matrix)
Toolbox talk discussed ?
First aid box(with minimum required contents) available and visible on site?
Fire extinguisher available,serviced and in good condiction?
Site configured on ISDP Smart QC and EHS tasks assigned?
PPE inspection register?
Safe passage for pedestrians?

Barricading, traffic cones, and signage for all excavations and ongoing works enforced on site as per specifications?

Vehicle on site Roadworthy and inspection checklist filled?

Drivers/ operators qualified?
Environmental: Aspects identified, mitigated (reduced). Impacts: Reported, monitored; rehabilitated?
Safety passport for all staff on site?
Work environment safe and clean?
Ground Penetrating Radar in use before excavation?
Is the trenching next to a wall? If Yes is the distance of 0.5m-1m being followed?
Pilot holes done where required?
Road signs: Correct type, positioned correctly, acceptable condition, adequate?
Traffic control: correctly applied (where required)?

Vehicle & Mobile Plant pre-inspection done? (Provide photo evidence, Cartificate and Serial number of the mobile plant)

General Comments: -

Inspection done by: - Name……………………………………………………………................Signature……………………………...Staff ID……………………..……………………….

Auditor: - Name……………………………………………………………................Signature……………………………. ..Staff ID……………………..………………………………