HSE MEETING

Northern Cluster- Northern Border

Derpin Jerry Jerome

HSE Manager. N. Cluster.
April 2025
 CONTENT

01 INTRODUCE HSE MANAGER 06 PPE & SAFETY EQUIPMENT

02 HSE POLICY & COMMITMENT 07 PERMIT TO WORK (PTW)

03 REVIEW OF CURRENT HSE STATUS 08 SITE INSPECTIONS & AUDITS

04 HSE PLANS & PROCEDURES 09 TRAINING & TOOLBOX TALKS

05 COMPLIANCE REQUIREMENTS 10 REPORTING & COMMUNICATION

 1. INTRODUCE HSE MANAGER

❑ Introduction – HSE Manager

✓ Name: Derpin Jerry Jerome (call me “Jerry”), appointed as HSE Manager
✓ Replacing: Mr. Abdul Raheem

❑ Purpose of My Role
✓ Strengthen HSE performance across the project
✓ Promote a zero-incident culture
✓ Support and collaborate with all stakeholders
✓ Ensure compliance with client and regulatory standards
✓ Foster a proactive and transparent HSE environment

❑ Key Message
"Safety is not just a requirement — it’s a shared responsibility and a core value.”
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 2. HSE POLICY & COMMITMENT

❑ Health, Safety, and Environment (HSE) Policy

At NWC North Cluster, we are committed to achieving excellence in Health, Safety, and Environmental
performance as an integral part of our operations. Our goal is to protect the well-being of our employees,
contractors, visitors, and the communities in which we operate.

❑ Our Commitment
✓ Comply fully with all applicable legal, regulatory, and client HSE requirements.
✓ Promote a culture of safety leadership and accountability at all levels.
✓ Identify, assess, and mitigate risks to prevent injuries, illnesses, and environmental harm.
✓ Ensure that all employees and contractors are competent, trained, and empowered to work safely.
✓ Continuously improve our HSE performance through monitoring, audits, and lessons learned.
✓ Foster transparent communication and collaboration on all HSE matters.
✓ Respond effectively to incidents and emergencies to minimize impact and recover safely.
✓ Integrate HSE considerations into all planning, design, and operational decisions

❑ Our Vision 4
“Zero harm to people, assets, and the environment through proactive HSE leadership.”
 3. REVIEW OF CURRENT HSE STATUS

Current Site Overview

✓ Site HSE performance to date is under initial review
✓ Some observed concerns include:
➢ Inconsistent use of PPE
➢ Weak implementation of Permit-to-Work (PTW) procedures
➢ Limited engagement in Toolbox Talks
➢ Housekeeping and hazard control issues
➢ Some safety personnel not available at site ( Not Appointed).
➢ Incident and near-miss reporting appears reactive rather than proactive

Important Message Going Forward

"How things were done before—honestly, that doesn’t matter to me. What matters is how we
move forward from this point on.“

“We’re here to work safely, professionally, and as a team. Safety is not negotiable—it’s our 5
shared responsibility.”
 3. REVIEW OF CURRENT HSE STATUS

From Now On – My Expectations

✓ Every contractor must comply with all HSE requirements—no exceptions
✓ Strict implementation of PTW systems, risk assessments, and method statements
✓ Full commitment to wearing proper PPE and enforcing compliance
✓ Mandatory incident and near-miss reporting without delays
✓ Active involvement in daily Toolbox Talks, HSE meetings, and inspections

“Compliance is not optional—it’s the foundation of a safe and successful project.”

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 4. HSE PLANS & PROCEDURES

Project HSE Plan

✓ Outlines overall HSE strategy, objectives, and key responsibilities
✓ Must be followed by all contractors and subcontractors
✓ Includes risk management approach and emergency procedures

Risk Assessments & Method Statements (RAMS)

✓ Job-specific risk identification and control measures
✓ Must be reviewed and approved before starting any task
✓ Must be communicated to all involved workers (e.g., via toolbox talks)

Emergency Response Plan (ERP)

✓ Clearly defines roles, evacuation routes, muster points, and response teams
✓ Regular drills required for preparedness
✓ Must be accessible and understood by all workers 7
 4. HSE PLANS & PROCEDURES

Safety Procedures & Work Instructions

✓ Standard Operating Procedures (SOPs) for high-risk activities (e.g., work at height, confined space,
lifting, hot work)
✓ Must be followed at all times without exception
✓ Periodic training and briefings to ensure compliance

Permit to Work (PTW) System

✓ Required for all high-risk activities
✓ No work to proceed without an approved permit
✓ Supervisors must ensure full compliance and documentation

HSE Documentation & Records

✓ Daily inspection checklists, training records, incident reports, and audit findings
✓ Must be properly maintained and available for review

"All plans and procedures are not optional—they are mandatory for site safety and legal
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compliance."
 5. COMPLIANCE REQUIREMENTS

Legal & Regulatory Compliance

✓ Adhere to Saudi labor law, Ministry of Environment, and GCC HSE regulations
✓ Fulfill all GOSI, SFDA, Civil Defense, and Royal Commission (RC) requirements (where
applicable)

Project-Specific Requirements
✓ Follow NWC North Cluster HSE standards and client-approved HSE Plan
✓ Comply with contractual HSE obligations and technical specifications
✓ Maintain valid work permits, licenses, and operator certifications

Operational HSE Compliance

✓ Implementation of Permit-to-Work (PTW) system for all hazardous activities
✓ Regular Toolbox Talks, HSE Inductions, and Emergency Drills
✓ Use of approved PPE, tools, and equipment
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✓ Conduct proper risk assessments (JSA/TRA) before starting any task
 5. COMPLIANCE REQUIREMENTS

Legal & Regulatory Compliance

✓ Adhere to Saudi labor law, Ministry of Environment, and GCC HSE regulations
✓ Fulfill all GOSI, SFDA, Civil Defense, and Royal Commission (RC) requirements (where
applicable)

Reporting & Documentation

✓ Timely submission of:
o Daily/Weekly HSE Reports
o Incident/Near-Miss Reports
o Inspection and Audit Follow-ups
✓ Maintain updated SDS, work procedures, and training records

Non-Compliance
"Failure to meet these requirements may lead to work stoppage, penalties, or removal from the
project.“ 10
 6. PPE & SAFETY EQUIPMENT

Mandatory PPE Requirements (Minimum on Site):

✓ Safety Helmet (Hard Hat)
✓ Safety Glasses or Goggles
✓ High-Visibility Vest
✓ Safety Gloves (task-specific)
✓ Safety Boots with steel/composite toe
✓ Long Sleeve Workwear

Task-Specific PPE:
✓ Hearing Protection (noise areas >85 dB)
✓ Fall Protection (working at height)
✓ Face Shield (grinding, cutting, chemicals)
✓ Respirators (dust/fume/gas exposure)
✓ Chemical-resistant gloves and suits (when applicable)
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 6. PPE & SAFETY EQUIPMENT

Safety Equipment & Tools

✓ Fire extinguishers (accessible and inspected)
✓ First aid kits (stocked and located at work zones)
✓ Gas detectors (confined space, hazardous area work)
✓ Barricades, signage, and tag-out devices
✓ Emergency eye wash and showers (for chemical use zones)

Key Messages
✓ All PPE must be approved, in good condition, and used properly
✓ Supervisors are responsible for ensuring team compliance
✓ No work shall start without proper PPE
✓ Violations will lead to immediate corrective action

"The right PPE can mean the difference between a near-miss and a life-changing injury. Always 12
protect yourself and your team."
 7. PERMIT TO WORK (PTW)

❑ Purpose of PTW
✓ To control high-risk activities through a formal authorization process
✓ To ensure proper hazard identification, risk control, and communication
✓ To protect workers, equipment, and the environment during non-routine or hazardous tasks

❑ When PTW is Required

✓ Excavation or trenching
✓ Working at height
✓ Confined space entry
✓ LOTO
✓ Hazardous Chemicals
✓ Hot Work
✓ Asbestos
✓ Lifting Operations & Handing Process
✓ Any Non-Routine or High-Risk Task

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 7. PERMIT TO WORK (PTW)

❑ Contractor Responsibilities
✓ Apply for and obtain permit before starting work
✓ Ensure all workers are briefed on permit scope and safety controls
✓ Keep a copy of the active permit at the worksite
✓ Stop work immediately if conditions change or permit is violated
✓ Close the permit once work is complete and area is safe

“No Permit – No Work. Safety begins with authorization.”

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 8. SITE INSPECTIONS & AUDITS

❑ Purpose
✓ Ensure compliance with HSE policies, procedures, and legal standards
✓ Identify unsafe acts, conditions, and opportunities for improvement
✓ Reinforce a proactive safety culture through regular monitoring

❑ Types of Inspections & Audits

✓ Daily Walkthroughs: Conducted by site supervisors and safety officers
✓ Weekly HSE Inspections: Joint inspections with contractors
✓ Monthly Audits: Formal audits by the client or third party
✓ Surprise Inspections: Spot checks to ensure day-to-day compliance
✓ Thematic Inspections: Focused reviews (e.g., fire safety, electrical, working at height)

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 8. SITE INSPECTIONS & AUDITS

❑ Contractor Responsibilities
✓ Ensure availability of key personnel during inspections
✓ Cooperate fully and provide access to work areas and documentation
✓ Close identified observations and submit corrective actions on time
✓ Participate in joint inspections and follow-ups

❑ Our Approach
“Inspections are not to blame, but to improve. Let's work together to identify risks before they
become incidents.”

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 9. TRAINING & TOOLBOX TALKS

Objective:
To ensure all personnel are competent, aware of hazards, and aligned with HSE procedures before and
during work activities.

Mandatory Training Requirements

✓ HSE Induction (before site entry)
✓ Job-Specific Safety Training (e.g., electrical, confined space)
✓ Emergency Response Training (fire, first aid, evacuation)
✓ Refresher Training as per schedule or incident review

Toolbox Talks (TBT)

✓ Conducted daily or before each critical activity
✓ Focus on specific tasks, hazards, and control measures
✓ Delivered by supervisors or safety officers
✓ Must be interactive, documented, and signed 17
 9. TRAINING & TOOLBOX TALKS

Expectations
✓ 100% participation – no one is exempt
✓ Make it task-specific, short, and relevant
✓ Address recent incidents or observations
✓ Encourage feedback and hazard reporting

“Toolbox Talks are not just a formality – they are our first line of defense.”

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 10. REPORTING & COMMUNICATION

Incident & Near-Miss Reporting

✓ All incidents, near misses, unsafe acts/conditions must be reported immediately
✓ Use the standard reporting format and submit to the HSE department
✓ Initial notification must be made within 1 hour of occurrence
✓ Full investigation and report to be submitted within 24 hours
✓ Ensure proper root cause analysis and corrective actions

Communication Process
✓ Daily Toolbox Talks to be conducted before starting work
✓ Weekly HSE meetings with contractor representatives
✓ Emergency communications to follow the site emergency contact protocol
✓ Use of visual aids or translation where needed to ensure understanding

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 10. REPORTING & COMMUNICATION

Expectations
✓ Encourage open communication – safety concerns should be raised without hesitation
✓ Maintain clear and traceable documentation of all safety briefings and instructions
✓ Share lessons learned from incidents across teams
✓ Maintain regular feedback loops between client and contractor HSE teams

Note: Some templates have already been updated and will be shared with you. Please make sure
to use the updated versions.

“Clear, timely, and honest communication saves lives—let's make it part of our daily routine.”

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OPEN DISCUSSION / Q&A

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Thank you