UNIVERSITI TEKNOLOGI MARA

COURSE INFORMATION

Confidential

Course Code : IMD161

Course Name (English) : FOUNDATION OF RECORDS MANAGEMENT PENDING APPROVAL

Course Name (Malay) : ASAS PENGURUSAN REKOD

Course Level : 4 - Diploma

SLT : 120 Hours

Equivalent to 3 Credits

Face to Face: 55 Hours

Non Face to Face: 0 Hours

Student Preparation Time: 65 Hours

Pre-Requisite Courses : No course recommendations

Co-requisite Courses : No co-requisite Courses listed

Equivalent Courses : FOUNDATION OF RECORDS MANAGEMENT (IMD123)

: FOUNDATION OF RECORDS MANAGEMENT (IMD161)

Teaching Period Duration : 17 Weeks

Resource Person : SUHAILA BINTI OSMAN

National Education Code : (322)Library, information, archive

Delivery Period Duration : 1 Semester

Faculty Name : COLLEGE OF COMPUTING, INFORMATICS AND MEDIA Start Year : 2022
© Copyright Universiti Teknologi MARA Review Year : 2026
Course Learning Outcomes

At the end of the course, students should be able to:

1. Explain the terminologies, principles, and components of records management. ( C2 )

2. Practice the file management and mail management process in an organization. ( A2 )
3. Write a proposal of the establishment of registry in an organization. ( A3 )

Course Description

This subject outlines the purpose of records management and defines the key terminologies, theories and principles
underpinning records care. The course examines the importance of good records keeping in an organization be it of public
or private sector. It also presents a rationale for developing an integrated records management program. It discusses the
process involves in restructuring existing information and records and the outlines of key activities undertaken in a
registry.

Syllabus Content

1. Terms and basic concept of records

N/A

2. Principles of records management

N/A

3. Records management legislation

N/A

4. Registry

N/A

5. Mail Room / Mail Management

N/A

6. File Room / File Management

N/A

7. Disaster Action Plan

N/A

8. Classification & Coding

N/A

9. Appraisal and disposition of records in organization

N/A

Teaching Methodologies

Lectures
Tutorial

Proposed % Marks Approved by KPP

Question Difficulty Levels Range

Faculty Name : COLLEGE OF COMPUTING, INFORMATICS AND MEDIA Start Year : 2022
© Copyright Universiti Teknologi MARA Review Year : 2026
C1 - C2 30 - 45

C3 - C4 45 - 65

C5 - C6 10 - 25

Assessment

Continuous 60.00%
Assessment: Final Project - 30% out of 30 on Week 14. Passing Mark(s): 15
Develop a registry for organization
CLO: 3

Group Project - 10% out of 10 on Week 13. Passing Mark(s): 5

Practical Filing Test
CLO: 2

Individual Project - 20% out of 20 on Week 6. Passing Mark(s): 10

Article Review
CLO: 3

Final Assessment: 40.00%

Final Examination - 40% out of 40 on Final Exam Week. Passing Mark(s): 20
Final Exam
CLO: 1
Duration : 180 minutes

Transferable Skills

Knowledge Practical Skills Thinking and Scientific Skills

Special Regulation

This Module has no special regulation

Reassessment Requirement

This Module has no Reassessment Requirement

Reassessment Description

This Module has no Reassessment Description

Recommended Text

This module does not have any recommended text

References

This module does not have any references

Other References

1. n/a, Panduan Pengurusan Rekod Sektor Awam, Arkib Negara Malaysia, 2016, URL: n/a
2. Savumthararaj G, Pengenalan Kepada Pengurusan Rekod & Sistem Fai, Intan Spektra Sdn. Bhd, 2010, URL: n/a
3. Rusnah Johare, Records Management Handbook, Faculty of Information Management, 2002, URL: n/a
4. IRMT, The management of public sector records: Principles and context, International Records Management Trust,
1999, URL: n/a
5. Craig, B., Archival appraisal: Theory and practice, K.G. Saur, 2004, URL: n/a

Faculty Name : COLLEGE OF COMPUTING, INFORMATICS AND MEDIA Start Year : 2022
© Copyright Universiti Teknologi MARA Review Year : 2026
6. IRMT, Managing current records: A procedures manual., International Records Management Trust, 1999, URL: n/a

Course Extra Information

This Module has no extra information

Faculty Name : COLLEGE OF COMPUTING, INFORMATICS AND MEDIA Start Year : 2022
© Copyright Universiti Teknologi MARA Review Year : 2026
 UNIVERSITY TEKNOLOGI MARA

COURSE LEARNING OUTCOMES - MOE LEARNING OUTCOMES - SOFT SKILLS LEARNING OUTCOMES RELATIONSHIP MATRIX

COURSE CODE IMD161 FACULTY / ACADEMY COLLEGE OF COMPUTING, INFORMATICS AND MEDIA

COURSE NAME (IN ENGLISH) FOUNDATION OF RECORDS MANAGEMENT CREDIT UNIT 3

COURSE NAME (IN MALAY) ASAS PENGURUSAN REKOD Resource Person SUHAILA BINTI OSMAN

Achievement of MOHE Learning Outcomes(LO) Achievement of Soft Skills Learning

Outcomes(SS)

Course Learning Outcomes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1 2 3 4 5 6 7

(CLO)

CLO1 Explain the

terminologies,
principles, and /
components of records
management.
( C2 )

CLO2 Practice the file

management and mail
management process / /
in an organization.
( A2 )

Archievement of MOHE Learning Outcomes Soft Skills Learning Outcomes

1. Knowledge 1. Critical Thinking and Problem-solving Skills

2. Practical Skills 2. Communication Skills
3. Thinking and Scientific Skills 3. Team Skills
4. Communication Skills 4. Ethics & Moral Professionalism
5. Social skills, Teamwork and Responsibilities 5. Life-long Learning & Information Management
6. Values, Ethics, Moral and Professionalism 6. Entrepreneurial Skills
7. Information Management and Life Long Learning 7. Leadership Skills
8. Management and Entrepreneurship
9. Leadership Skills
10. Cognitive
11. Interpersonal Skills
12. Digital Skills
13. Leadership,autonomy and responsibility
14. Personal Skills
15. Entrepreneurial skills
16. Numeracy Skills
17. Ethics and Professionalism

Faculty Name : COLLEGE OF COMPUTING, INFORMATICS AND MEDIA Start Year : 2022
© Copyright Universiti Teknologi MARA Review Year : 2026
 Achievement of MOHE Learning Outcomes(LO) Achievement of Soft Skills Learning
Outcomes(SS)

Course Learning Outcomes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1 2 3 4 5 6 7

(CLO)

CLO3 Write a proposal of

the establishment of
registry in an / /
organization.
( A3 )

Archievement of MOHE Learning Outcomes Soft Skills Learning Outcomes

1. Knowledge 1. Critical Thinking and Problem-solving Skills

2. Practical Skills 2. Communication Skills
3. Thinking and Scientific Skills 3. Team Skills
4. Communication Skills 4. Ethics & Moral Professionalism
5. Social skills, Teamwork and Responsibilities 5. Life-long Learning & Information Management
6. Values, Ethics, Moral and Professionalism 6. Entrepreneurial Skills
7. Information Management and Life Long Learning 7. Leadership Skills
8. Management and Entrepreneurship
9. Leadership Skills
10. Cognitive
11. Interpersonal Skills
12. Digital Skills
13. Leadership,autonomy and responsibility
14. Personal Skills
15. Entrepreneurial skills
16. Numeracy Skills
17. Ethics and Professionalism

Faculty Name : COLLEGE OF COMPUTING, INFORMATICS AND MEDIA Start Year : 2022
© Copyright Universiti Teknologi MARA Review Year : 2026
 UNIVERSITY TEKNOLOGI MARA

COURSE LEARNING OUTCOMES - TAXONOMY LEVELS

COURSE CODE IMD161 FACULTY / ACADEMY COLLEGE OF COMPUTING, INFORMATICS AND MEDIA

COURSE NAME (IN ENGLISH) FOUNDATION OF RECORDS MANAGEMENT CREDIT UNIT 3

COURSE NAME (IN MALAY) ASAS PENGURUSAN REKOD Resource Person SUHAILA BINTI OSMAN

COGNITIVE PSYCHOMOTOR AFFECTIVE

COURSE OUTCOMES
C1 C1 C2 C2 C3 C3 C4 C4 C5 C5 C6 C6 P1 P2 P3 P4 P5 P6 P7 A1 A2 A3 A4 A5

Explain the terminologies,

1 principles, and components /
of records management.
( C2 )

Practice the file

management and mail
2 management process in an /
organization.
( A2 )

Write a proposal of the

3 establishment of registry in /
an organization.
( A3 )

Faculty Name : COLLEGE OF COMPUTING, INFORMATICS AND MEDIA Start Year : 2022
© Copyright Universiti Teknologi MARA Review Year : 2026
 UNIVERSITY TEKNOLOGI MARA

COURSE OUTCOMES

COURSE CODE IMD161 FACULTY / ACADEMY COLLEGE OF COMPUTING, INFORMATICS AND MEDIA

COURSE NAME (IN ENGLISH) FOUNDATION OF RECORDS MANAGEMENT CREDIT UNIT 3

COURSE NAME (IN MALAY) ASAS PENGURUSAN REKOD Resource Person SUHAILA BINTI OSMAN

ACHIEVEMENT OF MOE LEARNING OUTCOMES

TEACHING
COURSE LEARNING OUTCOMES METHODOLOGY ASSESSMENT
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

Explain the terminologies, Lecture Final Examination

1 principles, and components of /
records management.

Practice the file management Lecture Group Project

2 and mail management process in /
an organization.

Write a proposal of the Lecture Individual Project

3 establishment of registry in an / Final Project
organization.

Faculty Name : COLLEGE OF COMPUTING, INFORMATICS AND MEDIA Start Year : 2022
© Copyright Universiti Teknologi MARA Review Year : 2026