THE INVIGILATOR PC:

Step by Step Walkthrough

FOR Eduvos

www.invigilator .app
Table of Contents
TABLE OF CONTENTS 2

INTRODUCTION 3

THE INVIGILATOR TECHNICAL SUPPORT TEAM 3

DESCRIPTION OF THE INVIGILATOR PC 4

DEMO TEST 5

STEP BY STEP WALK THROUGH 6

01. DOWNLOAD THE APP 6

02. REGISTER ON THE APP 7

03. VERIFY YOUR ACCOUNT 8

04. CALIBRATION 9

05. MASTER SELFIE 10

06. LOGIN 11

07. DEMO TEST 12

THE INVIGILATOR USER GUIDE | Page 2 of 16

Introduction
Welcome to the Invigilator PC! The Invigilator is a computer-based tool that allows non-venue
based assessments to be written in a more controlled and monitored environment.

This tool assists your institution in further upholding academic integrity, which is to the benefit
of all stakeholders, including you the student. Academic integrity includes administering an
assessment that is valid, fair, and reliable for all candidates and thus ultimately pr otect the
quality of the relating qualification. This tool constitutes a control mechanism and all
information obtained through it will be scrutinized and used within this context by your
institution.

The Invigilator Technical Support

Team
The Invigilator help desk is here to assist you before, during and/or after your assessment.

You can send a WhatsApp message to the following number: 073 505 8273.

Please be advised that this number CANNOT BE PHONED, but only WhatsApp’ed.

THE INVIGILATOR USER GUIDE | Page 3 of 16

Description of the Invigilator PC
The Invigilator PC works on any personal computing device, is not battery or data intensive and
assists assessors in mitigating the risks associated with non-venue based assessments.

The Invigilator PC performs the following tasks at random intervals during an assessment in
order to simulate actions invigilators would perform during a venue -based assessment.

The Invigilator PC will therefore at random intervals during an assessment:

• Request you to take selfies.

• Record audio whilst your assessment is underway.

• Record videos whilst your assessment is underway.

• Record your screen and monitors whilst your assessment is underway.

Note: The tool is only used for invigilation purposes. Students are expected to either
download their question papers and upload their responses on their institution’s portal or
conduct an online assessment on their institution’s portal (an online assessment might be
taken by accessing their institutions portal through our app) depending on their
assessment type as communicated on the exam timetable. Please follow the assessment
student guidelines in this regard.

THE INVIGILATOR USER GUIDE | Page 4 of 16

Demo Test
It is very important to familiarise yourself with the Invigilator PC before your first assessment.
After signing up and logging in, please do this 8-minute demo test to experience the app for
yourself. You can start the demo test by entering the Exam Access Code. Also take note that
you can do this test more than once in order to get familiar with the app.

Please see below for the demo QR Code:

QR C O DE

E XA M A C C E S S
C O DE

THE INVIGILATOR USER GUIDE | Page 5 of 16

Step by Step Walk Through
01. Download the App
Please visit you’re the Microsoft or Apple App store, search for “The Invigilator PC” and
download/install it. Alternatively you can access the download link from our website.

THE INVIGILATOR USER GUIDE | Page 6 of 16

STEP BY STEP WA LK T H RO UGH

02. Register on the App REGISTER

Hit “REGISTER AS A STUDENT”, complete the screen with your details and hit “SIGNUP”

TIP: Write down your password so that you never battle to remember it in future.

Hit “REGISTER AS A STUDENT”,

STRUGGLING? ENSURE THE FOLLOWING:
complete the screen with your
details and hit “SIGNUP”
1. You are using your university email address.

2. Your two email address blocks and two password blocks are exact matches.

3. You are connected to the internet.

GETTING THIS ERROR?

COMPLETE &
SIGNUP

Please confirm that your student number and email address is added correctly. If the error
persists, please contact the help desk.

THE INVIGILATOR USER GUIDE | Page 7 of 16

STEP BY STEP WA LK TH RO UGH

03. Verify Your Account

You will now be required to confirm your account through the use of a confirmation code
that will be emailed to your university email address. Please input the code from the email, Verification
into the app and hit “VERIFY”. Code

NOT RECEIVING THE EMAIL?

Enter the verification code
1. Check your spam/junk/promotions folder if you don’t see the email in your inbox. emailed to you into the “sign-
up verification pin” field.
2. Hit the “Re-send” button at the bottom of your confirmation screen.

3. If you are still having problems, you can hit the “Send verification pin to my cell phone”
button at the bottom of your confirmation screen.

THE INVIGILATOR USER GUIDE | Page 8 of 16

STEP BY STEP WA LK TH RO UGH

04. Calibration
1. The Invigilator PC will now take you through actions you might encounter during your
upcoming assessment. Through this calibration, the app will check your device to ensure it
is compatible with the app and show you how to use the app in your assessment. I t is also
crucial that you allow The Invigilator PC access to your microphone, camera and GPS. Your
device will request this permission if not previously given.

2. As part of the calibration the app will test the audio of your device. Make sure you can hear
the notification sound.

CAN’T HEAR THE SOUND?

Ensure the media volume on your device (not merely the ringtone volume) is turned all the
way up.

Calibrate your device

& test audio

THE INVIGILATOR USER GUIDE | Page 9 of 16

STEP BY STEP WA LK TH RO UGH

05. Master Selfie

You will now be required (after calibration) to take your “master selfie”. It is critical that you
follow the below guidelines:

1. Your face must be in the outlined position.

2. Your face must be well lit overall. There must not be excessive or bright light behind or on
the side of your face.

3. You must take a picture of your face. You may not take a picture of an ID, student card or
anything else.
Take a master selfie
4. If possible, you should take the photo without your glasses, mask or face covering.

THE INVIGILATOR USER GUIDE | Page 10 of 16

STEP BY STEP WA LK TH RO UGH

06. Login
Hit “LOGIN”, insert the email address and password you registered with and hit “LOGIN”
again.

TIP: You can log into the app before the exam, however, please note that the QR code should
only be scanned once the assessment of ficially commences.

STRUGGLING? ENSURE THE FOLLOWING:

1. You have to be connected to the internet.

2. You have to insert the email address and password you signed up with.

ENTER INFO
& LOGIN Insert the email address and
password you registered with
and hit “LOGIN”.

THE INVIGILATOR USER GUIDE | Page 11 of 16

STEP BY STEP WA LK TH RO UGH
START
ASSESSMENT
07. Demo Test
It is crucial that you do the demo test, well in advance of your assessment for which you
will have to use the Invigilator PC.

The below steps will be the same for the demo test and any other assessment for which
you might use the app.

TIP: You need to be connected to the internet in order to log in and scan the QR code.

1. Hit the “Start Assessment” button

2. Enter the exam access code (this is the code that will be just below the QR code block). This
code will either be on your assessment or it will be communicated to you by your
lecturer/institution.

ENTER EXAM
ACCESS
CODE

QR C O DE

E XA M A C C E S S
THE INVIGILATOR USER GUIDE | Page 12 of 16 C O DE
Demo Test Continued
Timer and selfies
3. Once your exam starts, you will see this screen (see image to the right). Which means you
can continue with your exam until you are prompted to take action.

4. DO NOT EXIT THE INVIGILATOR PC during your assessment as the app’s algorithm monitors
the instances the app was exited for any reason other than to contact the Invigilator
support desk via WhatsApp. You are permitted to minimise or open a new tab to access
your learner management system to complete the assessment.

5. The timer in the bottom right-hand corner will continue to count down and once you’ve
taken any required photos, they will appear in the outlined box (see image to the right) and
sit there until the end of the assessment.

6. You will be prompted to take selfies through the course of the test when you hear a sound
and see an “Attention” box (see below examples).

7. Please note that these prompts are completely random, and you should not be alarmed if
you don’t receive prompts – they will come.

SELFIES WILL
APPEAR
HERE

THE INVIGILATOR USER GUIDE | Page 13 of 16

Demo Test Continued
I AM
FINISHED
8. If your exam was set up by your lecturer to allow you to finish early, you will see a button
named “I’m Finished”. If you finish your exam early, you can hit this button and confirm that
you wish to exit the app.

9. At such a time, any outstanding prompts will be given to you for action before you can
finish early.

10. When either your timer runs out or you hit the “Yes, I am finished” button (illustrated to the
bottom), you may be prompted to take additional selfies.

*Only visible if your lecturer

CONFIRM set up your exam to allow
YOU WANT TO you to finish early.
EXIT APP

THE INVIGILATOR USER GUIDE | Page 14 of 16

Demo Test Continued
UPLOAD
YOUR DATA
11. You are now done with your assessment and your data will be uploaded.

TIP: Please ensure you are connected to the internet.

STUCK ON THIS UPLOAD SCREEN?

• FIRST UPLOAD YOUR ASSESSMENT TO YOUR LMS OR PER

YOUR INSTITUTION’S GUIDELINES.

• Ensure you are connected to the internet.

• Exit and close the app completely and log in again. If

you are taken to the dashboard, it means your data
was successfully uploaded.

Upload your data

12. You can confirm that your data was uploaded by viewing your uploads in the top left corner
of the dashboard (you need to be logged in).

It is important that you confirm your upload after the assessment.

C ON FI R M
U P L O AD

UPLOAD
COMPLETE

THE INVIGILATOR USER GUIDE | Page 15 of 16

 Contact our team via
WhatsApp on 073 505 8273

THE INVIGILATOR USER GUIDE | Page 16 of 16