Best Practices in the State of Rajasthan

Department of Stamps and Registration

The Government of Rajasthan has implemented several progressive and technology-driven

practices under the Department of Stamps and Registration to ensure transparency, efficiency,
and citizen convenience in property registration and related services. Key initiatives are
outlined below:

1. Pre-Spot Inspection of Properties

In accordance with Rule 57 of the Rajasthan Stamp Rules, 2004, Sub-Registrars are authorized
to conduct pre-registration inspections of urban properties to ensure accurate valuation and
curb under-reporting:

 Mandatory Inspections for properties valued above ₹50 lakhs.

 Random Checks for properties valued between ₹10–50 lakhs.
 Conducted through a GPS-enabled mobile app, capturing four-sided property
photographs and generating detailed inspection reports.
 Data is uploaded to a centralized database, allowing real-time monitoring and audit by
higher authorities.
 Inspections can also be conducted by authorized staff under Sub-Registrar supervision.

This initiative strengthens valuation integrity and supports evidence-based decision-making.

2. Model Sub-Registrar Offices (SROs)

To modernize registration services and improve citizen experience, Rajasthan has launched
Model SROs with public-private partnership components:

 Equipped with modern infrastructure and digital tools.

 Operated in collaboration with private agencies, remunerated at ₹400 per registered
document.
 Enhances service delivery speed, transparency, and professionalism.
 Enables seamless online registration in designated jurisdictions.

These Model SROs serve as benchmarks for quality, speed, and transparency in service delivery.
3. Onsite Registration Service

To ease the process of bulk registrations, especially for organizations and institutions, an Onsite
Registration Facility has been introduced:

 Applicable for 50+ documents per request.

 Requests initiated through the ePanjiyan portal.
 Department officials visit the client location to carry out registration.
 Minimizes the need for repeated visits to SROs and ensures time-bound
documentation.

This citizen-friendly initiative supports large-scale transactions and institutional needs.

4. GIS-Based DLC Rate System – RajDharaa Integration

Rajasthan has adopted GIS technology for better management and transparency in property
valuation:

 Integrated with RajDharaa, the state’s GIS portal, using ArcGIS technology.
 DLC areas digitized into polygons with mapped rate attributes.
 Citizens can access location-wise DLC rates via interactive maps.
 Promotes uniform valuation, eliminates anomalies and overlaps, and ensures data
accuracy.
 Linked with ePanjiyan, enabling automated market value and stamp duty computation.

This GIS-based valuation system enhances predictability and transparency in real estate
transactions.

5. Rationalisation of Market Value System (DLC Rates)

Rajasthan has classified DLC (District level committee) rates to reflect real market dynamics:

 Exterior vs. Interior DLC Rates for residential and commercial properties.
o Exterior: Adjacent to roads of 40 feet or more.
o Interior: Within colonies or off the main road.
 Urban Properties: Valued per square meter; roadside properties command higher rates.
 Rural Properties: Valuation depends on proximity to highways (NH/SH/MH) and
distance bands for irrigated lands (0–100m, 101–200m, etc.).
 Ensures balanced valuation, aligns with actual market trends, and simplifies revenue
forecasting.
6. Online Refund Module

The department has launched a comprehensive online refund module, live since 31.10.2021:

 Fully integrated with eGRAS, IFMS, and e-Stamps.

 Enables faceless and paperless refund of stamp duty and unutilized registration fees.
 Citizens can apply online and track refund status transparently.
 Reduces physical interaction and ensures efficient disposal of applications.

This initiative significantly enhances accountability and ease of service.

7. Recovery of Dues under Section 56 of Rajasthan Stamp Act

The department is empowered to recover arrears through legal provisions:

 Section 56 allows recovery of stamp duty, penalties, and other sums via distress and
sale of movable and immovable assets.
 Recovery is conducted by the Collector of Stamps (DIG) using procedures applicable to
land revenue arrears.
 Ensures systematic and enforceable recovery, backed by legal safeguards.
 Also establishes a charge on the property, duly recorded in relevant indices and land
records for enforcement.

This legal framework strengthens financial discipline and enforcement capacity.

8. Inspector of Land Records

Each Sub-Registrar Office is supported by an Inspector of Land Records, who plays a vital role in
the functioning of the registration system. These officers:

 Assist in the periodic revision of market values, using ground-level data and field
insights to ensure property valuations reflect current market realities.
 Play a key role in recovering dues, enforcing compliance with revenue norms, and
maintaining financial discipline

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 Best Practices in Delhi Registration Department
1. Faceless Sub-Registrar Offices (SROs):

To enhance transparency, reduce physical interface, and improve service delivery, the
Government of NCT Delhi undertook an initiative to explore faceless registration services.

 Committee Constitution:
A dedicated committee was constituted under the directive of the Divisional
Commissioner
 Observations and Findings:
The committee thoroughly examined the Registration Act and the Information
Technology Act. It identified several statutory provisions — specifically Sections 28, 32,
33, 34, 35, 36, 38, 52, and 62 of the Registration Act, along with aspects of the First
Schedule of the IT Act — as barriers to a faceless system.
 Recommendations:
The committee recommended that:
o Statutory amendments are essential to implement a faceless registration
regime.
o These amendments require Presidential assent.
o The Revenue Department should take the lead in initiating the necessary policy
and legislative changes.
 Law Department's Opinion:
The Law Department supported the committee’s observations, confirming that
appropriate legal amendments are required for transitioning to a completely faceless
system. This initiative marks a significant step toward a digital-first, citizen-centric
registration ecosystem in Delhi.

2. Preservation of Legacy Records

Records prior to 2005 are centrally maintained by the Department of Archives. The issuance of
these documents is exclusively managed by the Department of Archives. This centralized
mechanism not only ensures the long-term preservation of legacy records but also facilitates a
streamlined and organized process for the retrieval of documents related to older registrations.

3. Modern Record Rooms

Recognizing the critical need for maintaining the integrity and accessibility of public records, the
Registration Department of Delhi has developed spacious, state-of-the-art record rooms.
These facilities feature systematic rack-based storage that ensures documents are properly
preserved, securely organized, and easily retrievable..
 Best Practices in the State of Uttarpradesh

1. Transfer Duty Management

Transfer duty is a statutory levy collected during the registration of property transactions. In
Uttar Pradesh:

 The Registration Department collects transfer duty at the time of registration.

 The collected duty is credited directly to the State’s Consolidated Fund, ensuring
proper revenue accounting.
 This streamlined process not only enhances financial transparency but also reduces the
administrative and fiscal burden on the department by eliminating intermediary fund
management.

2. Additional Stamp Duty for Corner Plots and Properties Facing Two Roads

To ensure equitable revenue collection based on location-based advantages:

 The Registration Department levies additional stamp duty on corner plots and houses
facing two roads.
 This practice reflects the higher market valuation of such properties due to better
accessibility and frontage, maximizing government revenue

3. Integration of Statement of Financial Transactions (SFT)

To align with national financial compliance norms and promote transparency:

 The Registration Department has integrated the Statement of Financial Transactions

(SFT) module with its core registration software.
 This integration allows for automatic capture and reporting of high-value property
transactions as per thresholds defined in the Income Tax Act.
 The data is securely transmitted to the Income Tax Department, facilitating real-time
financial monitoring and curbing potential tax evasion.
 It reduces manual work, ensures seamless compliance, and brings the department’s
operations in sync with national-level financial oversight mechanisms.