CLIENTS NEEDS TO INDICATE WHAT DOCUMENTS AR

FIDPM NEW
Number STAGE STAGE DETAIL

1 STAGE 1 Preparation and briefing or prefeasibility

2 STAGE 1 Preparation and briefing or prefeasibility
3 STAGE 1 Preparation and briefing or prefeasibility
4 STAGE 1 Preparation and briefing or prefeasibility
5 STAGE 1 Preparation and briefing or prefeasibility
6 STAGE 1 Preparation and briefing or prefeasibility
7 STAGE 1 Preparation and briefing or prefeasibility
8 STAGE 1 Preparation and briefing or prefeasibility
9 STAGE 1 Preparation and briefing or prefeasibility
10 STAGE 1 Preparation and briefing or prefeasibility
11 STAGE 1 Preparation and briefing or prefeasibility

12 STAGE 2 Concept and viability or feasibility

13 STAGE 2 Concept and viability or feasibility
14 STAGE 2 Concept and viability or feasibility
15 STAGE 2 Concept and viability or feasibility
16 STAGE 2 Concept and viability or feasibility
17 STAGE 2 Concept and viability or feasibility
18 STAGE 2 Concept and viability or feasibility
19 STAGE 2 Concept and viability or feasibility
20 STAGE 2 Concept and viability or feasibility
21 STAGE 2 Concept and viability or feasibility
22 STAGE 2 Concept and viability or feasibility
23 STAGE 2 Concept and viability or feasibility
24 STAGE 2 Concept and viability or feasibility
25 STAGE 2 Concept and viability or feasibility
26 STAGE 2 Concept and viability or feasibility

27 STAGE 3 Design Development

28 STAGE 3 Design Development
29 STAGE 3 Design Development
30 STAGE 3 Design Development
31 STAGE 3 Design Development
32 STAGE 3 Design Development
33 STAGE 3 Design Development
34 STAGE 3 Design Development
35 STAGE 3 Design Development

36 STAGE 4 Design Documentation

37 STAGE 4 Design Documentation
38 STAGE 4 Design Documentation
39 STAGE 4 Design Documentation
40 STAGE 4 Design Documentation
41 STAGE 4 Design Documentation
42 STAGE 4 Design Documentation

43 Procurement Procurement Stage

44 Procurement Procurement Stage
45 Procurement Procurement Stage
46 Procurement Procurement Stage
47 Procurement Procurement Stage
48 Procurement Procurement Stage
49 Procurement Procurement(audit
50 Procurement Procurement Stage
51 Procurement Procurement Stage
52 Procurement Procurement Stage
53 Procurement Procurement Stage
54 Procurement Procurement Stage
55 Procurement Procurement Stage
56 Procurement Procurement Stage
57 Procurement Procurement Stage
58 Procurement Procurement Stage
59 Procurement Procurement Stage
60 Procurement Procurement Stage
61 Procurement Procurement Stage
62 Procurement Procurement Stage
63 Procurement Procurement Stage

64 STAGE 5 Works
65 STAGE 5 (audit) Works
66 STAGE 5 Works
67 STAGE 5 Works
68 STAGE 5 Works
69 STAGE 5 Works
70 STAGE 5 Works
71 STAGE 5 Works
72 STAGE 5 (audit)Works
73 STAGE 5 Works
74 STAGE 5 Works
75 STAGE 5 Works
76 STAGE 5 Works
77 STAGE 5 Works
78 STAGE 5 Works
79 STAGE 5 Works

80 STAGE 6 (audit) Handover

81 STAGE 6 Handover
82 STAGE 6 Handover
83 STAGE 6 Handover
84 STAGE 6 Handover
85 STAGE 6 Handover
86 STAGE 6 Handover
87 STAGE 6 Handover
88 STAGE 6 Handover
89 STAGE 6 Handover
90 STAGE 6 Handover
91 STAGE 6 Handover
92 STAGE 6 Handover
93 STAGE 6 Handover
94 STAGE 6 Handover
95 STAGE 6 Handover
96 STAGE 6 Handover
97 STAGE 6 Handover
98 STAGE 6 Handover
99 STAGE 6 Handover
100 STAGE 6 :(audit) Handover
101 STAGE 6 : Handover
102 STAGE 6 : (audit)Handover
103 STAGE 6 :(audit) Handover
104 STAGE 6 : Handover
105 STAGE 6 : Handover
106 STAGE 6 : Handover

107 STAGE 7 : (audit)Close-

108 STAGE 7 : Close-out
109 STAGE 7 : Close-out
110 STAGE 7 : Close-out
111 STAGE 7 : Close-out
112 STAGE 7 : Close-out
113 STAGE 7 :(audit) Close-
114 STAGE 7 : Close-out
115 STAGE 7 : Close-out
116 STAGE 7 : Close-out
117 STAGE 7 : Close-out
118 STAGE 7 : Close-out
119 STAGE 7 : Close-out
120 STAGE 7 : Close-out
121 STAGE 7 : Close-out
122 STAGE 7 : Close-out

123 123:Post pro

ICATE WHAT DOCUMENTS ARE NEEDED FOR THEIR PROGRAMME AND ADD TO THE CONTR

DOCUMENT DETAIL ( 4 OCT 2021)

Project on prioritized list with funding & IA assigned

Design Specifications & Standards
Confirmation of Land Ownership
PSP Letter of Appointment (Assessment / Feasibility)
PSP Letter of Acceptance (Assessment / Feasibility)
PSP Professional Indemnity (Assessment / Feasibility)
CIDB Professional Service Contract (Assessment / Feasibility)
Minutes of feasibility briefing session
Masterplan / Feasibility / Assessment Report (including photographs)
Approved Preliminary Project Budget Confirmation
Signed off Project Brief
TOTAL Stage1
PSP Letter of Appointment (Concept Design)
PSP Letter of Acceptance (Concept Design)
PSP Professional Indemnity (Concept Design)
CIDB Professional Service Contract (Concept Design)
Minutes of concept design briefing session
EIA PSP Letter of Appointment
Geotech PSP Letter of Appointment
Approved EIA report
Approved Geotech Report
Prepare Concept Plan (draft SDP)
Services and Utilities Plan
Concept / feasibility report
Approval of Concept Design
Approved SDP Design Estimate
Budget Confirmation (Concept Design)
TOTAL Stage 2
Letter of Appointment (Detail Design)
Letter of Acceptance (Detail Design)
Professional Indemnity (Detail Design)
Professional Service Contract (Detail Design)
Minutes of design development session(s)
Supplementary Design Requirements (geotechnical / environmental / bulk infrastructure)
Construction work packages & programme
Municipal Approval
Approval of Design Development Report
TOTAL Stage 3
Approved drawings
Approval of Detail Design
Approved Pre-Tender Estimate
Tender Bill of Quantities
Bid Specification Committee Approval
Design by Contractor Documentation
Budget Confirmation (Detailed Design)
TOTAL Stage4
Tender Advertisement
Minutes of tender briefing meeting
(audit)Bid Evaluation Report
Bid Award Report
IBAC Report
Budget Confirmation (Procurement Stage)
Stage Letter of tender award
 Priced Bill of Quantities
Works order
Letter of Acceptance
(audit) Signed Contract document
CIDB Grading
Surety / Guarantee
Approved Occupational Health and Safety Plan
Baseline Construction Programme
Proof of Registration at the Building Industry Bargaining Council (BIBC)
Proof of Insurance
Construction Permit
Minutes of site hand over meeting
(audit) Site Handover Certificate
Contractors Site Handover checklist compliance
TOTAL STAGE Procurement
Variation Orders
Works Contractor & Suppliers Payments
Consultant's Fee Claims
Cost Reports
Site Instruction Schedule (if applicable)
Revised Construction Programme
Recovery Plan (where required)
Minutes of Site Technical Meetings
Works Minutes of Site Progress Meetings
Notices of Default (if applicable)
Notice of Termination (if applicable)
Site Inspection Correspondence
Occupational Health & Safety Report
Jobs created
Additional Execution Phase Documents
EFMS Reporting Sheet for Principal Agents
TOTAL Stage 5
Handover Practical Completion Certificate / Occupation Certificate and hand over of keys
Labour File
CoCs Site File
Compaction Results
Cube Test Results
Soil Poisoning C.o.C.
Truss Manufacturers C.o.C.
Truss Installation & Tie Down C.o.C.
Roof Sheeting C.o.C.
Electrical C.o.C.
Lightning C.o.C.
Gas Installation C.o.C.
Glazing C.o.C.
Paint C.o.C.
Sanitation C.o.C.
Plumbing C.o.C.
Fire Extinguisher C.o.C.
HVAC C.o.C.
Lift Installation C.o.C.
Other C.o.C.s
Asset Management System updated (EFMS Property Register / NEIMS 3 Assessment)
Verification of Asset Management System updated (EFMS Property Register / NEIMS Assessment)
Handover Work Completion Certificate
Handover Approved As Built Drawings
O & M manuals received (& confirmation of training received)
Warranties received
Life Cycle Maintenance Plan compiled and approved
TOTAL Stage 6
(audit)Close-out Final Completion Certificate
Close-out Signed Final Statement
Close-out Cessions Made
Close-out Summary of Payments (Contractor & Suppliers)
Close-out Summary of Consultant's Fee Claims
Close-out Break down of New Rates / Quotes
(audit) Close-out Final Account
Close-out Additional Final Account Documents
Close-out Submitted Close out report
Close-out Approved Close out report
Close-out Final Social Facilitator's Report
Close-out Additional Close-out Documents
Close-out S42 project detail certificate
Close-out S42 transfer declaration
Close-out CIDB Report (Performance evaluation report of SP)
Close-out Consultant's Evaluation Report(s)
TOTAL Stage 7
Post project evaluation
Total documents uploaded
ND ADD TO THE CONTRACT WITH IA/PSP

AUDIT REQUIRED BY
COMPULSARY CLIENT OPTIONAL

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