DEPARTMENT OF THE NAVY

HEADQUARTERS UNITED STATES MARINE CORPS

WASHINGTON, DC 20380-0001

MCO 5305.6
MPRO-3
6 Sep 91

MARINE CORPS ORDER 5305.6

From: Commandant of the Marine Corps

To: Distribution List

Subj: PRODUCTIVITY IMPROVEMENT AWARDS

Encl: (1) The President’s Council on Management Improvement

Award Format for Submission
(2) The President’s Award for Quality and Productivity
Improvement Format for Submission
(3) The Quality and Improvement Prototype Award Format
for Submission
(4) The Secretary of Defense Productivity Excellence
Award Format for Submission
(5) Matrix of Productivity Improvement Awards

1. Purpose. To establish guidelines for the identification

and submission of nominations for various productivity
improvement awards.

2. Background. Various productivity awards are sponsored and

promoted by the highest levels of the Federal Government to
include the President of the United States, the Office of
Management and Budget (OMB), and the Department of Defense
(DoD). These awards recognize the efforts of groups and
individuals who have made significant improvements in quality
and productivity and have achieved significant cost savings for
the government. Additional information on eligibility and
administration of these awards is provided in enclosures (1)
through (4). Enclosure (5) synopsizes the various productivity
awards.

3. Applicability and Scope. The Marine Corps is tasked by the

Department of Navy (DON) to solicit nominations for
productivity and quality improvement award recognition. The
Productivity Improvement Office (MPRO) is responsible for
coordinating and forwarding award nominations to DoD, via DON,
for review and selection. Productivity awards apply to all
personnel, civilian and military, at all Marine Corps
installations. Recognizing our workforce for their
productivity achievements is fundamental to sustaining high
levels of performance and is in consonance with the philosophy
of Total Quality Leadership.
MCO 5305.6
6 Sep 91

4. Action

a. HQMC (MPRO) will:

(1) Notify HQMC staff agencies and field activities

when nominations are due.

(2) Encourage and promote the recognition of

outstanding personnel whose efforts and achievements are
noteworthy.

(3) Staff nominations to appropriate HQMC staff

offices to verify the technical content.

(4) Screen all nominations for completeness and

accuracy.

(5) Prioritize nominations for forwarding to DON.

(6) Forward nominations to DON for review and

forwarding to DoD.

(7) Publish a list of award winners.

b. Field activities will:

(1) Encourage and promote participation within the

command.

(2) Request nominations throughout the command.

(3) Submit nominations to HQMC (MPRO) in accordance

with enclosures (1) through (4) of this Order.

(4) Publish implementing directives for local use and

forward a copy to CMC (MPRO-3) within 120 days of receipt of
this Order.

(5) Provide for local recognition of outstanding

productivity achievements.

5. Introduction. There are four awards for which individuals

and groups may be nominated. Submissions are to be forwarded to
the Commandant of the Marine Corps (MPRO-3), Washington, DC
20380-0001. The four awards are:

a. The President’s Council on Management Improvement

(PCMI) Award. Created by the President’s Council on Management
Improvement, and interagency committee, the PCMI Award
recognizes individuals and groups who have implemented quality
and productivity improvement programs, with an emphasis on
improved services. All Federal Agencies may nominate candidates

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6 Sep 91

for the PCMI award. Nominations must identify productivity

achievements that have been accepted by and implemented in
other organizations and/or agencies. The format for nominating
candidates for the PCMI award is provided at enclosure (1).
Nominations for this award are requested by CMC (MPRO) in
February. The announcement of the PCMI Award winners is made
during the Annual Conference on Federal Quality and
Productivity Improvement, held in the May/June timeframe.

b. The President’s Award for Quality and Productivity

Improvement. Created by OMB, and administered by the Federal
Quality Institute (FQI), the President’s Award for Quality and
Productivity Improvement recognizes Federal Agencies that: (1)
provide high quality products and services, (2) meet customers
needs and expectations, (3) promote quality and productivity
awareness throughout the Federal Government, (4) publicize
successful quality strategies, and (5) make effective use of
taxpayer dollars. The nomination format is provided at
enclosure (2). A request from CMC (MPRO) for nominations of
this award is made during the latter part of November or early
December. Presentation of this prestigious award is made
during the Annual Conference on Federal Quality and
Productivity Improvement, held in the May/June timeframe.

c. The Quality and Improvement Prototype (QIP) Award. The

QIP award recognizes organizations that have achieved high
standards of quality, efficiency, and timeliness in the delivery
of products or services. Created by the OMB, the award is
administered by the FQI. The purpose of the QIP is to identify
organizations that have demonstrated a commitment to quality,
which in turn leads to increased productivity, better products
and services, lower costs, and increased customer satisfaction.
QIP Award winners will be required to conduct briefings at FQI
sponsored workshops so that other Federal Agencies may benefit
from their strategies and successes. Enclosure (3) provides
the format for nomination. The request for nominations is made
during the May/June timeframe by CMC (MPRO). Presentation of
this award is made during the Annual Conference on Federal
Quality and Productivity Improvement.

d. The Secretary of Defense (SecDef) Productivity

Excellence Award. The SecDef Productivity Excellence Award
provides two levels of recognition for individuals and groups
(military and civilian.) The award was created to underscore
the importance of productivity improvement within the DoD and
provides senior DoD leadership recognition to those individuals
and groups whose productivity initiatives have contributed to
improved productivity and cost savings. Enclosure (4) provides
details on the criteria and nominating factors for the awards.
The levels of recognition are:

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6 Sep 91

(1) The SecDef Productivity Excellence Award. The

award honors individuals or groups whose suggestions, or other
productivity initiatives, have resulted in first-year savings
of at least $1 million. These initiatives may include
productivity gain sharing, productivity enhancing capital
investments, efficiency review efforts, or other initiatives
over and above regular job requirements that have resulted in
productivity improvements. The request for nominations for the
SecDef Productivity Excellence Award is issued during the month
of June by CMC (MPRO). The award is presented during
Productivity Month (January) by the SecDef.

(2) The SecDef Letter of Commendation. The Letter of

Commendation recognizes individuals or groups whose
suggestions, or other productivity initiatives, as described
above, resulted in a first year savings of $100,000 to $1
million. Nominations for the Letter of Commendation may be
submitted at anytime and are awarded throughout the year.

6. Reserve Applicability. This Order is applicable to the

Marine Corps Reserve.

7. Certification. Reviewed and approved this data.

DISTRIBUTION: PCN 10207780400

Copy to: 7000110 (55)

7000144 (1)
8145001 (1)

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6 Sep 91

President’s Council on Management Improvement (PCMI) Award

A. Purpose

To recognize individuals, groups, or organizations that have

made significant management improvements in the quality and
productivity of Federal Services.

B. Eligibility

Applicant organizations must meet the following conditions:

- Improved the quality, timeliness and responsiveness of

government services to the public.

- Improved the quality, timeliness and responsiveness of

internal government programs and operations;

- Resulted or will result in Federal savings while

improving the quality, timeliness and responsiveness of
government services to the public or internal programs
and operations; and

- Resulted in government-wide quality and productivity

improvements, i.e., those which have been accepted by
and implemented in other organizations and agencies.

C. Application

Each applicant must complete a nomination form and submit an

original and two copies to CMC (MPRO-3).

D. Evaluation of Criteria

The nominations must include the following as it relates to the

criteria:

- Description of initiative: including the scope, the

public sector(s) and agencies involved, employees,
services, programs, and internal and external
operations affected.

- Benefits achieved: including information on specific

programs, operations and services improved, customer
satisfaction achieved, savings which have resulted or
are anticipated, and other agencies which have
participated.

ENCLOSURE (1)
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6 Sep 91

- Results measured: includes how the accomplishments are

measured, both qualitatively and quantitatively, in
terms of improvements in program results, morale,
professionalism, and productivity.

ENCLOSURE (1)
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6 Sep 91

President’s Council on Management Improvement (PCMI) Award

AWARD NOMINATION

PCMI Member and Agency: Headquarters, U.S. Marine Corps

Contact for additional information:

Name__________________________ Phone Number___________

INDIVIDUAL OR ORGANIZATION NOMINATED:

Address:

Phone Number:

PROPOSED CITATION: (This will be used for publicity and as a

brief statement of the achievement(s) on
the award.)

1. DESCRIPTION OF INITIATIVE: (This should not exceed 5

single spaced typewritten pages
including attachments. It
should relate to the criteria,
benefits, and results
achieved.)

2. BENEFITS ACHIEVED:

3. RESULTS MEASURED:

ENCLOSURE (1)
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6 Sep 91

PRESIDENT’S AWARD FOR QUALITY AND PRODUCTIVITY IMPROVEMENT

A. Purpose

To recognize agencies that have implemented Total Quality

Leadership (TQL) in an exemplary manner, resulting in high
quality products and services, and effective use of taxpayer
dollars.

B. The Award

Award recipients will receive a trophy suitable for display and

bearing appropriate inscriptions. A maximum of two awards will
be given annually. The Award will be presented at the Annual
Conference on Federal Quality and Productivity Improvement.

C. Eligibility

An applicant organization must meet the following conditions:

- Have no fewer than 500 employees;

- Be autonomous, with its own defined mission; and

- Provide products or services to the American public

(with the exception of Department of Defense
organizations, whose primary customers are other military
organizations).

D. Application

To apply for the President’s Award, please prepare a written

report that addresses the specific items listed under each
element of the criteria below. Submit an original and 23
copies to CMC (MPRO-3).

E. Criteria

Top Management Leadership and Support

Strategic Planning
Focus on the Customer
Employee Training and Recognition
Employee Empowerment and Teamwork
Measurement and Analysis
Quality Assurance
Quality and Productivity Improvement Results

ENCLOSURE (2)
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6 Sep 91

NOMINATION FOR THE PRESIDENT’S AWARD

FOR QUALITY AND PRODUCTIVITY IMPROVEMENT

APPLICANT:

Name of Applicant Organization_________________________________

Address________________________________________________________

_______________________________________________________________

_______________________________________________________________

Agency Name____________________________________________________

Address________________________________________________________

_______________________________________________________________

_______________________________________________________________

HIGHEST RANKING OFFICIAL IN APPLICANT ORGANIZATION:

Name___________________________________________________________

Title__________________________________________________________

Address________________________________________________________

_______________________________________________________________

Telephone Number_______________________________________________

SIZE OF APPLICANT ORGANIZATION:

Number of Employees____________________________________________

Number of Sites________________________________________________

Budget for Preceding Fiscal Year (circle one)

0-$1M $10M-$100M $500M-$1B

$1M-$10M $100M-$500M Over $1B

ENCLOSURE (2)
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6 Sep 91

Quality and Improvement Prototype Award Application

Process

A. Purpose

To recognize organizations that have successfully adopted Total

Quality Leadership (TQL) principles and thereby improved the
quality, timeliness, and efficiency of their services or
products.

To use the Quality Improvement Prototypes (QIP’s) winners as

models for the rest of the Federal Government, showing other
agencies how a commitment to quality leads to better services
and products and more satisfied customers.

B. Eligibility

Applicant organizations must meet the following conditions:

- Have no fewer than 100 employees.

- Provide services or products to customers outside the

organization’s agency (except for DoD, whose primary
customer is the military).

- Provide mission-related services or products.

- In addition, each agency may submit one application for

an administrative or support organization. The
organization must cover an entire function, not just a
branch or division. For example, an application could be
submitted for an entire finance department, but not for a
payroll office that might be part of the department.

C. Application

Each applicant must complete a nomination form and prepare a

written report that addresses each item listed under the
criteria. The report must not exceed 30 pages. An original
and eight copies must be provided to CMC (MPRO-3).

D. Application Criteria

The criteria used to evaluate applications are:

- Quality Leadership

- Quality Measurement and Analysis

ENCLOSURE (3)
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6 Sep 91

- Quality Improvement Planning

- Customer Focus

- Employee Training and Recognition

- Quality Assurance

- Employee Involvement

ENCLOSURE (3)
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6 Sep 91

NOMINATION FOR THE QUALITY AND IMPROVEMENT PROTOTYPE AWARD

APPLICANT:

Name of Applicant Organization_________________________________

Address________________________________________________________

_______________________________________________________________

_______________________________________________________________

Agency Name____________________________________________________

Address________________________________________________________

_______________________________________________________________

HIGHEST RANKING OFFICIAL IN APPLICANT ORGANIZATION:

Name___________________________________________________________

Title__________________________________________________________

Address________________________________________________________

_______________________________________________________________

_______________________________________________________________

Telephone Number_______________________________________________

SIZE OF APPLICANT ORGANIZATION:

Number of Employees____________________________________________

Number of Sites________________________________________________

Budget for Preceding Fiscal Year (circle one)

0-$1M $10M-$100M $500M-$1B

$1M-$10M $100M-$500M Over $$1B

List Sites

_______________________________________________________________

_______________________________________________________________

ENCLOSURE (3)
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6 Sep 91

Secretary of Defense Productivity Excellence Awards

Purpose

To provide two levels of recognition for individuals and groups

(military and civilian) whose productivity initiatives have
contributed to improved performance and cost savings.

A. The Secretary of Defense Productivity Excellence Award

Eligibility

Each Service/Agency may nominate individuals or groups ( e.g.,

a quality circle) whose contributions have resulted in savings
of $1 million or more during the last fiscal year.

The Award will be presented annually during "DoD Productivity

Week" held during the month of January.

Each nomination will be supported by statements citing the

nominee(s) contributions and the resultant cost savings. At a
minimum, nominations must include personal data on the
individual(s) achievement and a proposed citation. All
nominations should be brief but comprehensive; limited to 3 to
4 pages. An original and two copies are to be forwarded to CMC
(MPRO-3).

B. The Secretary of Defense Letter of Commendation

Eligibility

Each Service/Agency may nominate individuals or groups whose

contributions have resulted in a first-year savings of $100,000
to $1 million.

Nominations for Letters of Commendation may be submitted

anytime.

Each nomination should be supported by statements citing the

nominee(s) contributions and the resultant cost savings. All
nominations should be submitted in the format as describe on
page one of this enclosure. This will aid in the evaluation of
the nomination and preparation of the commendation letter. An
original and two copies are to be forwarded to CMC
(MPRO-3).

Savings claimed in the nominations must be verifiable savings

and coordinated with appropriate Service and Agency functional
managers.

ENCLOSURE (4)
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6 Sep 91

Secretary of Defense Productivity

Excellence Award
Nomination Form

1. Eligibility (Check appropriate boxes)

Award _____________ Letter of Commendation _____

Individual ________ Small Group ________________

2. Personal Data (If a group nomination, provide for each

individual on one page.)

Name:
Grade/Rank:
Job Title:
Organization:

Command and Mailing Address: (Full title and address; no

acronyms.)

Type of Recognition Granted by Organization:

Award Amount and Date Given: (Only if it directly pertains

to the idea or initiative that is being nominated.)
(Indicate if no recognition has been granted for the
nominated initiative.)

Tangible Benefits to DoD:

Savings Amount ________ Period Savings ________

(Beginning month/yr - Ending month/yr)

(Must be verifiable/auditable savings; not estimated or
projected. Must be a 12-month consecutive period.)

3. Description of Achievement:

(Use simple non-technical terms, do not use acronyms. Describe

the former method and the problems encountered; describe the
initiative and the improvements that resulted. Demonstrate how
the savings were achieved. Be sure to account for any
implementation costs for the new idea. Describe how quality
and timeless of the process/system was improved and
productivity increased.)

4. Proposed Citation: (Use 2 to 3 short simple sentences.)

5. Point of Contact: (Include the name, title, and telephone

number of the person most knowledgeable about the facts
contained in the nomination.)

ENCLOSURE (4)
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6 Sep 91

6. Review and Approval:

Nominated By: ______________________________

(Name and Title)

Reviewed By: ______________________________

(Name and Title)

Approved By: _______________________________

(Name and Title)

ENCLOSURE (4)
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ENCLOSURE (5)
1