Acknowledgement

“I would like to express my deepest gratitude to Professor Dr. Najamus Sehar for their invaluable guidance and
support throughout this assignment. Their encouragement and insightful feedback have been instrumental in the
completion of this project. I would also like to thank my classmates for their helpful suggestions and
collaboration during this work. Lastly, I am extremely grateful to my family for their continuous support and
understanding, which allowed me to focus and complete this assignment on time.”
 Table of Contents
 Introduction
 Watermarks
o What is a Watermark?
o Inserting a Text Watermark
o Inserting a Picture Watermark
o Removing a Watermark
o Advanced Watermark Techniques
o Examples and Diagrams
 Page Borders
o What is a Page Border?
o Inserting a Page Border
o Customizing Page Borders
o Art Borders
o Removing a Page Border
o Advanced Border Techniques
o Examples and Diagrams
 Pictures
o Inserting Pictures
o Formatting Pictures
o Picture Effects
o Compressing Pictures
o Alternative Text
o Examples and Diagrams
 SmartArt
o What is SmartArt?
o Inserting SmartArt
o Adding and Editing Text in SmartArt
o Formatting SmartArt
o Customizing SmartArt
o Examples and Diagrams
 Combining Elements
o Combining Watermarks, Borders, Pictures, and SmartArt
o Design Principles
o Best Practices
o Examples
 Conclusion
 References
Introduction

In today's academic and professional environments, the ability to create well-formatted

documents is crucial. A document's appearance can significantly impact its readability, clarity,
and overall effectiveness. Effective formatting not only presents information in an organized and
visually appealing manner but also enhances the reader's understanding and engagement. This
assignment explores four key elements of advanced document formatting in Microsoft Word:
watermarks, page borders, pictures, and SmartArt graphics. These elements can be used to add a
professional touch, protect document integrity, illustrate concepts, and improve the overall
design of a document.

The objectives of this assignment are to:

 Provide a comprehensive understanding of how to insert and customize watermarks, page

borders, pictures, and SmartArt graphics in Microsoft Word.
 Demonstrate the application of these formatting elements in various document types.
 Develop the ability to combine these elements effectively to create visually appealing and
professional documents.
 Explore design principles and best practices for using these formatting tools.
Watermarks

What is a Watermark?
A watermark is a subtle image or text that appears behind the main content of a document. It
serves various purposes, including indicating the document's status (e.g., "Draft,"
"Confidential"), protecting copyright, or branding a document with a logo. Watermarks can be
broadly classified into two types:

 Text Watermarks: These consist of words or phrases, such as "Confidential," "Do

Not Copy," or "Urgent."
 Picture Watermarks: These involve inserting an image, such as a company logo or a
specific graphic, behind the text.

Examples of Watermark Uses:

 "Confidential" or "Proprietary": To restrict the distribution of sensitive

information.
 "Draft" or "Preliminary": To indicate that a document is not yet finalized.
 Company Logo: To brand a document and reinforce company identity.
 "Do Not Copy" or Copyright Symbol: To protect intellectual property.
 "Urgent" or "ASAP": To highlight the importance of a document.
Inserting a Text Watermark

Microsoft Word provides a straightforward method for inserting text watermarks. Here's a step-
by-step guide:

1. Go to the "Design" tab on the Word ribbon.

2. Click on "Watermark" in the "Page Background" group.
3. Select "Custom Watermark..." from the dropdown menu. This opens the "Printed
Watermark" dialog box.
4. In the "Printed Watermark" dialog box, choose the "Text watermark" option.
5. Type the desired text in the "Text" box (e.g., "DRAFT," "SAMPLE," or "COMPANY
CONFIDENTIAL").
6. Customize the appearance of the watermark using the following options:
o Font: Select the desired font from the dropdown menu (e.g., Arial, Times New
Roman, Calibri).
o Size: Choose the size of the watermark text. "Auto" is often the best choice, as it
scales the watermark to fit the page.
o Color: Select the color of the watermark text. Lighter colors (e.g., light gray) are
generally preferred for watermarks to avoid obscuring the main text.
o Layout: Choose either "Diagonal" or "Horizontal" to orient the watermark on
the page.
7. Click "OK" to apply the watermark to the document.

Diagram:
Inserting a Picture Watermark

In addition to text watermarks, Word allows you to insert picture watermarks. This is useful for
adding logos or other graphical elements behind the text. Here's how:

1. Go to the "Design" tab on the Word ribbon.

2. Click on "Watermark" in the "Page Background" group.
3. Select "Custom Watermark..." from the dropdown menu.
4. In the "Printed Watermark" dialog box, choose the "Picture watermark" option.
5. Click the "Select Picture..." button. This opens the "Insert Pictures" dialog box.
6. Choose the picture you want to use as a watermark:
o You can select a picture from a file on your computer.
o You can also choose a picture from online sources (if available).
7. After selecting the picture, you can adjust its appearance:
o Scale: Use the "Scale" dropdown menu to adjust the size of the watermark.
"Auto" scales the picture to fit the page, while other options allow you to specify
a percentage (e.g., 50%, 100%).
o Washout: Check the "Washout" box to lighten the picture and make it less
prominent behind the text. This is generally recommended to ensure that the
watermark does not interfere with the readability of the document.
8. Click "OK" to insert the picture watermark.

Diagram:
Removing a Watermark

To remove a watermark from a Word document:

1. Go to the "Design" tab.

2. Click on "Watermark."
3. Select "Remove Watermark" from the dropdown menu.

Advanced Watermark Techniques

While the basic methods for inserting text and picture watermarks are sufficient for most
purposes, Word also offers more advanced techniques. For example, you can insert different
watermarks in different sections of a document. This might involve using section breaks and
applying the watermark to only specific sections.

Examples and Diagrams

Example 1: Text Watermark

Example 2: Picture Watermark
Diagram: Steps to Insert a Watermark
Page Borders

What is a Page Border?

A page border is a decorative frame that surrounds the edges of a page in a document. It
enhances the visual appeal of the document and can be used to create a more polished and
professional look. Page borders can add emphasis, style, and a sense of completeness to a
document.

There are several types of page borders:

 Line Styles: These borders consist of simple lines, which can be solid, dashed, dotted,
or a combination of styles.
 Colors: You can choose from a wide range of colors for your page borders.
 Widths: The thickness of the border can be adjusted to create different visual effects.
 Art Borders: Word provides a selection of decorative art borders, which can add a
unique and creative touch to your document. These borders may include images of
objects, patterns, or designs.

Inserting a Page Border

Here's how to insert a page border in Microsoft Word:

1. Go to the "Design" tab on the Word ribbon.

2. Click on "Page Borders" in the "Page Background" group. This opens the "Borders and
Shading" dialog box.
3. In the "Borders and Shading" dialog box, go to the "Page Border" tab.
4. Choose a "Setting" for the border:
o None: Removes any existing border.
o Box: Creates a simple rectangular border around the page.
o Shadow: Adds a shadow effect to the border.
o 3-D: Gives the border a three-dimensional appearance.
o Custom: Allows you to customize each side of the border.
5. Select a "Style" for the border line (e.g., solid, dashed, dotted, double).
6. Choose a "Color" for the border.
7. Select a "Width" for the border line.
8. (Optional) Choose an "Art" border from the dropdown menu. This allows you to select a
decorative graphic border.
9. In the "Apply to" dropdown menu, choose which part of the document the border should
apply to:
 o Whole document: Applies the border to every page in the document.
o This section: Applies the border to the current section of the document
(sections are created using section breaks).
o This section - First page only: Applies the border only to the first page of
the current section.
o This section - All except first page: Applies the border to all pages in the
current section except the first page.
10. Click "OK" to apply the page border.

Diagram:
Customizing Page Borders
Word provides extensive options for customizing page borders. You can change the style, color,
and width of the border to match the tone and design of your document. The "Apply to" option
allows you to apply different borders to different sections of your document, providing greater
flexibility in design.

Art Borders

Art borders offer a wide variety of decorative options, ranging from simple patterns to more
elaborate designs. These borders can add a touch of creativity and personality to your documents.
Examples of art borders include:

 Stars
 Trees
 Apples
 Lines of varying thickness
 Patterns of repeating shapes

Removing a Page Border

To remove a page border from your document:

1. Go to the "Design" tab.

2. Click on "Page Borders."
3. In the "Borders and Shading" dialog box, go to the "Page Border" tab.
4. In the "Setting" section, choose "None."
5. Click "OK."

Advanced Border Techniques

Advanced border techniques might involve using tables or frames in Word to create more
complex or customized border effects. For instance, you could create a table with no visible cell
borders except for the outer boundary, effectively creating a custom border.
Examples and Diagrams

Example 1: Simple Line Border

Example 2: Art Border

Pictures

Inserting Pictures
Microsoft Word allows you to insert pictures into your documents from various sources. You can
insert pictures from files stored on your computer or from online sources.

From a File:

1. Go to the "Insert" tab on the Word ribbon.

2. Click on "Pictures" in the "Illustrations" group.
3. Select "This Device..." from the dropdown menu. This opens the "Insert Picture" dialog
box.
4. Browse to the location of the picture file on your computer.
5. Select the picture you want to insert.
6. Click "Insert." The picture will be inserted into your document at the cursor's location.

Online Pictures:

1. Go to the "Insert" tab on the Word ribbon.

2. Click on "Pictures" in the "Illustrations" group.
3. Select "Online Pictures..." from the dropdown menu. This opens the "Insert Pictures"
dialog box.
4. Use the search bar to find a picture by keyword, or browse the available categories.
5. Select the picture you want to insert.
6. Click "Insert." The picture will be downloaded and inserted into your document.

Diagram:
Formatting Pictures

Once a picture is inserted, Word provides a wide range of formatting options to control its
appearance and placement within the document.

 Resizing: To resize a picture, click on it to select it. Small circles (sizing handles) will
appear around the picture's edges. Drag these handles to change the picture's size.
Dragging the corner handles resizes the picture proportionally, while dragging the side
handles resizes it in one direction.
 Moving: To move a picture, click on it and drag it to the desired location in the
document.
 Cropping: To crop a picture, select it and go to the "Picture Format" tab. Click on
"Crop" in the "Size" group. Black crop handles will appear around the picture. Drag these
handles to remove unwanted portions of the picture. Click "Crop" again to apply the
changes.
 Adjusting Brightness, Contrast, and Color : Select the picture and go to the
"Picture Format" tab. In the "Adjust" group, you can find options to adjust the picture's
brightness, contrast, and color saturation. You can also choose from various color presets.
 Applying Picture Styles: Word offers a gallery of pre-designed picture styles that
add frames, shadows, reflections, and other effects to your pictures. Select the picture and
go to the "Picture Format" tab. In the "Picture Styles" group, you can browse and select
from a variety of styles.
 Wrapping Text: Text wrapping determines how text flows around a picture. Select
the picture and go to the "Picture Format" tab. Click on "Wrap Text" in the "Arrange"
group. Choose from the following options:
o Square: Text wraps around the picture in a square shape.
o Tight: Text wraps closely around the contours of the picture.
o Through: Text flows through the picture (for irregularly shaped images).
o Top and Bottom: Text appears only above and below the picture.
o Behind Text: The picture appears behind the text.
o In Front of Text: The picture appears in front of the text, potentially
obscuring it.
 Positioning: The "Position" option (on the "Picture Format" tab) allows you to place
the picture in a specific location on the page (e.g., top left, center, bottom right). This
option often works in conjunction with text wrapping.
Picture Effects

Word provides a variety of picture effects to enhance the visual appearance of your images:

 Shadow: Adds a shadow behind the picture, creating a sense of depth.

 Reflection: Creates a mirrored reflection of the picture below it.
 Glow: Adds a colored glow around the edges of the picture.
 Soft Edges: Blurs the edges of the picture, creating a softer appearance.
 Bevel: Adds a three-dimensional effect to the picture's edges, making it appear raised or
inset.
 3-D Rotation: Allows you to rotate the picture in three-dimensional space.

Compressing Pictures

Compressing pictures reduces their file size, which can be useful for reducing the overall size of
your Word document, especially if it contains many images. To compress a picture, select it, go
to the "Picture Format" tab, and click "Compress Pictures" in the "Adjust" group. Choose the
desired compression options.

Alternative Text

Alternative text (alt text) is a textual description of an image that is used for accessibility
purposes. Screen readers use alt text to describe images to visually impaired users. It's essential
to add descriptive alt text to all images in your documents. To add alt text, select the picture, go
to the "Picture Format" tab, and click "Alt Text" in the "Accessibility" group.

Examples and Diagrams

Example 1: Resized and Positioned Picture

Example 2: Picture with Effects

SmartArt

What is SmartArt?
SmartArt is a collection of pre-designed, customizable graphics that you can use to visually
represent information in your documents. SmartArt graphics can help you to organize ideas,
illustrate processes, show relationships, and present complex information in a clear and concise
manner. Instead of creating diagrams from scratch, you can use SmartArt to quickly and easily
create professional-looking visuals.

SmartArt graphics are organized into several categories, based on their purpose:

 List: Used to present non-sequential information.

 Process: Used to illustrate a sequence of steps or a workflow.
 Cycle: Used to represent a continuous process or a repeating cycle.
 Hierarchy: Used to show hierarchical relationships, such as organizational charts.
 Relationship: Used to depict relationships between different elements.
 Matrix: Used to show how parts relate to a whole.
  Pyramid: Used to show proportional relationships, often with a foundation.
 Picture: Used to display pictures within a graphic.

Inserting SmartArt

Here's how to insert SmartArt into your Word document:

1. Go to the "Insert" tab on the Word ribbon.

2. Click on "SmartArt" in the "Illustrations" group. This opens the "Choose a SmartArt
Graphic" dialog box.
3. In the "Choose a SmartArt Graphic" dialog box, select a category from the left pane (e.g.,
"Process," "Cycle," "Hierarchy").
4. Choose a SmartArt graphic from the available options in the center pane. A preview and
description of the selected graphic will appear in the right pane.
5. Click "OK" to insert the SmartArt graphic into your document.

Diagram:

Adding and Editing Text in SmartArt

Once you've inserted a SmartArt graphic, you need to add your own text to it. Word provides a
"Text Pane" that makes it easy to enter and edit the text within the SmartArt shapes.
  Adding Text:
o Click on a shape in the SmartArt graphic. You can then type directly into the
shape.
o Alternatively, click on the SmartArt graphic. The Text Pane usually appears to the
left of the graphic. If the Text Pane is not visible, click the small arrow control on
the left side of the SmartArt graphic. Type your text into the bulleted list in the
Text Pane. Each bullet point corresponds to a shape in the SmartArt graphic.
 Editing Text:
o To edit existing text, either click on the shape and edit the text directly, or click on
the corresponding bullet point in the Text Pane and edit the text there.

Formatting SmartArt

Word provides various options for formatting SmartArt graphics:

 Changing Colors and Styles: Select the SmartArt graphic. The "SmartArt Design"
tab will appear on the ribbon. In the "SmartArt Styles" group, you can choose from a
variety of pre-designed styles and color combinations. Click the "Change Colors" button
to select a different color scheme.
 Adding, Deleting, and Rearranging Shapes: On the "SmartArt Design" tab, in
the "Create Graphic" group, you can find options to add, delete, and rearrange shapes
within the SmartArt graphic. Use the "Add Shape" button to insert new shapes. Select a
shape and press the "Delete" key to remove it. Use the arrow buttons to move shapes up,
down, left, or right within the graphic.
 Resizing and Moving: To resize or move a SmartArt graphic, click on it to select it.
Use the sizing handles to resize it, and drag it to move it to a different location in the
document.
 Applying 3-D Effects: Some SmartArt styles include 3-D effects, such as bevels and
shadows. You can further customize these effects using the "Format Shape" options
(right-click on a shape and select "Format Shape...").

Customizing SmartArt

In addition to the pre-designed styles, you can customize individual elements of a SmartArt
graphic:

 Changing Shape Styles: Select a shape within the SmartArt graphic. The "Format" tab
will appear on the ribbon. In the "Shape Styles" group, you can change the shape's fill
color, outline color, and shape effects (e.g., shadow, glow, bevel).
 Formatting Text: You can format the text within the SmartArt shapes using the standard
font formatting options on the "Home" tab (e.g., font, size, color, alignment).
Examples and Diagrams

Example 1: Process SmartArt

Example 2: Hierarchy SmartArt

Combining Elements

Combining Watermarks, Borders, Pictures, and SmartArt

The true power of these formatting elements lies in their ability to be combined effectively. By
strategically combining watermarks, borders, pictures, and SmartArt, you can create documents
that are not only informative but also visually engaging and professional.

Here are some examples of how these elements can be combined:

 Company Report: A company report could include a logo watermark, a simple and
professional border, a relevant picture showcasing the company's products or services,
and a SmartArt graphic illustrating the company's organizational structure or financial
performance.
 Marketing Brochure: A marketing brochure might use a subtle watermark with the
company's slogan, a colorful and eye-catching border, multiple pictures showcasing the
products, and SmartArt graphics highlighting key features and benefits.
 Academic Paper: An academic paper could include a "Draft" or "Confidential"
watermark (if necessary), a formal and understated border, a relevant picture or diagram,
and a SmartArt graphic summarizing research findings or key concepts.
 Presentation: A presentation document can combine all these elements to create a
compelling visual narrative.

Design Principles

When combining these elements, it's important to consider some basic design principles:

 Balance: Ensure that the elements are distributed evenly on the page and that no single
element overpowers the others.
 Contrast: Use contrasting colors and styles to create visual interest and make the
elements stand out. However, avoid excessive contrast, which can be distracting.
 Unity: Choose elements that complement each other and create a cohesive design. Use a
consistent color scheme, font style, and overall tone.
 Emphasis: Use these elements to emphasize important information. For example, a
picture or SmartArt graphic can draw the reader's attention to a key concept.
Best Practices

Here are some best practices for using these elements effectively:

 Use watermarks sparingly and for their intended purpose . Overusing

watermarks can clutter the document and distract the reader.
 Choose borders that complement the document's content. A decorative
border might be appropriate for a brochure but not for a formal report.
 Select high-quality images that are relevant to the text. Avoid using low-
resolution or irrelevant images.
 Use SmartArt to simplify complex information, not to over-decorate.
SmartArt should enhance understanding, not create visual clutter.

Examples

Example 1: Company Report

Example 2: Marketing Brochure
 Conclusion

This assignment has explored the advanced formatting capabilities of Microsoft Word, focusing
on the use of watermarks, page borders, pictures, and SmartArt graphics. These elements provide
powerful tools for enhancing the visual appeal, clarity, and professionalism of documents. By
mastering these formatting skills, you can create documents that effectively communicate your
message, engage your audience, and leave a lasting impression. Further exploration of Microsoft
Word's advanced features, such as styles, themes, and section breaks, can further enhance your
document creation abilities.
 References

 Microsoft Support. (n.d.). Add a watermark in Word. Retrieved from MS WORD

 Microsoft Support. (n.d.). Add, change, or delete borders in Word. MS WORD
 Microsoft Support. (n.d.). Insert pictures. Retrieved from MS WORD
 Microsoft Support. (n.d.). Create a SmartArt graphic MS WORD