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Experiment No 13 Solve

This document provides a comprehensive introduction to Microsoft Excel, covering its basic functionalities, including opening the program, using the file tab, and understanding cells, sheets, and workbooks. It outlines key concepts such as ribbons, tabs, and various document views, along with practical tasks for users to practice. The document serves as a guide for beginners to familiarize themselves with Excel's interface and features.

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5 views10 pages

Experiment No 13 Solve

This document provides a comprehensive introduction to Microsoft Excel, covering its basic functionalities, including opening the program, using the file tab, and understanding cells, sheets, and workbooks. It outlines key concepts such as ribbons, tabs, and various document views, along with practical tasks for users to practice. The document serves as a guide for beginners to familiarize themselves with Excel's interface and features.

Uploaded by

hasnain78692588sajjad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Experiment No.

13

To demonstrate and practice the basics of Microsoft Excel

Introduction:

Microsoft Excel is a spreadsheet program that is used to record and analyze numerical data.
Think of a spreadsheet as a collection of columns and rows that form a table. Alphabetical
letters are usually assigned to columns and numbers are usually assigned to rows. The point
where a column and a row meet is called a cell. The address of a cell is given by the letter
representing the column and the number representing a row. Let's illustrate this using the
following image.

Objectives:

Understanding of basic working of Microsoft Excel

Theory:
Microsoft Excel is one of the most popular spreadsheet applications that helps you manage
data, create visually persuasive charts, and thought-provoking graphs. Excel is supported by
both Mac and PC platforms. Microsoft Excel can also be used to balance a checkbook, create
an expense report, build formulas, and edit them.

Equipment / Apparatus:
• Windows based PC
• Microsoft Excel

LESSON ITEM #1: OPENING THE PROGRAM


1. Locate the Microsoft Excel Icon on the desktop screen & double-click
2. Click on the green “START” button, “All Programs”, “Microsoft Office”, “Microsoft
Office Excel 2010”
LESSON ITEM #2: FILE TAB
This menu helps you open, save, or print, and to see everything else you can do with your
document
1. Locate the File tab located at the top left corner of your screen
2. Click on the tab to view the menu options
Figure 13-1: File Tab

LESSON ITEM #3: CLOSING THE PROGRAM


Closing the program will allow the program to shut down, saving the computer’s resources
for the other programs you’d like to run.
1. Click on the “File” tab and click “Exit” from the menu.
If your document hasn’t been saved before closing, Excel will ask you to save it
before shutting down.

Figure 13-2: Close Tab


2. Locate and click the “X” button located at the top right-hand side of the program screen

CLOSE

Figure 13-3: Closing Excel Worksheet

LESSON ITEM #4: Tabs and Ribbons


Tabs and Ribbons contain all of the key tools for operating Microsoft Excel 2010 smoothly
and efficiently.

Figure 13.4: Tabs inside ribbons

Action 1:
• Ribbons are located near the top of the program. Locate the “Home” ribbon and note
the different tabs and tab sections.

DEFINITIONS:

RIBBON The area of Microsoft Excel 2010 that contains the operating tools

TAB A broad set of tools needed to perform a specific type of job for your
document

TAB SECTION A specific set of tools needed to perform a more specific job for your
document.
Action 2:
Click on the different TABS and view the different ribbons
LESSON ITEM #5: CELLS, SHEETS, & WORKBOOKS
Sheets and workbooks are the format in which all of the Excel spreadsheet information is
contained.

DEFINITIONS:

➢ CELL – A cube-shaped unit of information contained on a sheet.

➢ CELL LOCATION – Designated by where the Row and Column intersect (Example:
A2, E7)

➢ SHEET – The individual pages contained in a workbook of Microsoft Excel

➢ WORKBOOK – A collection of sheets within Microsoft Excel

➢ SPREADSHEET – A computer program that simulates a paper workbook containing a


grid of multiple columns and rows

➢ Ribbon: The tabs on the ribbon are: File, Home, Insert, Page layout, Formulas, Data,
Review and View. Excel selects the ribbon's Home tab when you open a workbook.

➢ Workbook: A workbook is another word for your Excel file. When you start Excel,
click Blank workbook to create an Excel workbook from scratch.

➢ Worksheets: A worksheet is a collection of cells where you keep and manipulate the
data. Each Excel workbook can contain multiple worksheets.

➢ Format Cells: When we format cells in Excel, we change the appearance of a number
without changing the number itself.

➢ Data Validation: Use data validation in Excel to make sure that users enter certain
values into a cell.

➢ Keyboard Shortcuts: Keyboard shortcuts allow you to do things with your keyboard
instead of your mouse to increase your speed.

➢ Print: This chapter teaches you how to print a worksheet and how to change some
important print settings in Excel.

➢ Share: Learn how to share Excel data with Word documents and other files.

➢ Protect: Encrypt an Excel file with a password so that it requires a password to open it.
LESSON ITEM #5: CELLS, SHEETS & WORKBOOKS, Cont’d
Action:
• Locate the sheets & cells on this particular workbook

CELL

HIGHLIGHTED
CELL
SHEETS

Figure 13.5: locate the sheets cells

LESSON ITEM #6: DOCUMENT VIEWS


The views and zoom functions make it easier to view your document in a variety different
ways.

DEFINITIONS:

NORMAL How your document should look when printed


PAGE LAYOUT Shows a “bird’s eye view” of your spreadsheet’s pages
PAGE BREAK Shows the page breaks (where one sheet of paper ends and a new
PREVIEW one begins) for your spreadsheet
The ZOOM feature allows you to magnify or shrink the view of the open document by either:
• Moving the ZOOM slide back and forth with the mouse cursor
• Clicking on the “Plus” and/or “Minus” buttons on the ZOOM bar

LESSON ITEM #6: DOCUMENT VIEWS, Cont’d

The SCROLL feature allows you to move the document to easily view certain sections: •
Moving the SCROLL slide up and down with the mouse cursor moves the page up &
down
• Moving the SCROLL slide left & right moves the page left to right (when applicable)

Action #2:
• Practice selecting multiple VIEWS, SCROLLS, and ZOOM ranges.
• When finished, return VIEW to “Print Layout” and ZOOM to “100%”

SCROLL
BAR

ZOOM
SPREADSHEET
VIEW

Figure 13.6: Multiple Ranges


Task #1: OPENING THE PROGRAM

Task#2: FILE TAB

Task #3: CLOSING THE PROGRAM


Task#4: Tabs and Ribbons

Task #5: CELLS, SHEETS & WORKBOOKS, Cont’d


Task#6: DOCUMENT VIEWS, Cont’d

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