Create a document in Word

With Word you can:

 Create a document from scratch or from a template .

 Add text, images, art, and videos.

 Research a topic and find credible sources.

 Access your documents from a computer, tablet, or phone via

OneDrive.

 Share your documents and collaborate with others.

 Track and review changes.

Create a new document

1. On the File tab, select New .

2. Select Blank document , or double-click a template image or type the

kind of document into the Search for online templates box and
press Enter .

Tip: For practice using Word features, try a learning guide like Welcome to
Word or Insert your first table of contents .
Add and format text

1. Click on your new blank page and type some text.

2. Select text to format and choose font options on

the Home tab: Bold , Italic , Bullets , Numbering , and more.

Add Pictures, Shapes, SmartArt, Chart, and more

1. Select the Insert tab.

2. Select what you want to add:

 Tables - choose Table , hover over the size you want, and
select it.
  Pictures - select Pictures , browse for an image on your
computer, a online stock image, or with an image search on
Bing.

Note: Older versions of Word may have Online Pictures on the ribbon
next to Pictures .

 Shapes - select Shapes , and choose a shape from the drop-

down.

 Icons - choose Icons , pick the one you want, and

select Insert .

 3D Models - select 3D Models , choose from a file or online

source, pick the image you want, and select Insert .

 SmartArt - choose SmartArt , pick a SmartArt Graphic ,

and select OK .

 Chart - select Chart , choose the chart you want, and

select OK .

 Screenshot - select Screenshot and select one from the

drop-down.

Save your document to OneDrive in Word

Save your document to OneDrive

When you save your files to the cloud, you can share and collaborate with
others, and get to your files from anywhere - on your computer, tablet, or
phone.

1. Select File > Save As (or Save a Copy).

2. Select OneDrive.

Save personal files to OneDrive - Personal, and work files to your company
OneDrive. You can also save to another location in the list, or Add a Place.

3. Enter a descriptive name for the file, and select Save.

Design and edit in Word
Use Styles

Styles templates apply a consistent font, font size, font color, and spacing
to headings, paragraphs, and titling throughout your document.

1. Select the words, paragraph, list or table to edit.

2. On the Home tab, select a style.

If you don't see the style you want, click the More button to expand the
gallery.

Apply Themes

Themes add a professional look to your document.

1. Select Design > Themes.

2. Point to a theme to preview how it will look.

3. Select the theme you want.

Check spelling and grammar

Word marks misspelled words with a red squiggly underline and grammar
mistakes with a blue double underline.

1. Right-click the word.

2. Select a correction, or select Ignore.

Note: Spelling and grammar check work a little differently in newer versions
of Word and Microsoft 365. For more, see Editor - your writing assistant.
Find and replace text

1. Select Home > Replace.

2. For Find what, enter a word or phrase to search. For Replace with,
enter the new text.

3. Select Find next, and then select:

 Replace to replace the first instance, or

 Replace all to replace all instances.

Collaborate in Word
Share your document

To share a file from within Word:

1. Select Share on the ribbon.

Or, select File > Share.

Note: If your file is not already saved to OneDrive, you'll be prompted to

upload your file to OneDrive to share it.
 2. Select who you want to share with from the drop-down, or enter a
name or email address.

3. Add a message (optional) and select Send.

Co-edit a document

After you share your document, you can work on that file at the same time
with others.

 For the best experience, work together in Word for the web and see
real-time changes.

 Under Share, you will see the names of who else is also editing the
file.

 Colored flags show you exactly where each person is working in the
document.

Track and review changes

1. To track changes, select Review > Track Changes.

2. To review changes, place the cursor before a change and select:

 Accept to keep the change, or

 Reject to remove it

Share a document
When you share your document with others and give them permission to
edit, everyone's changes are made in the same document.
 1. In the top right corner, above the ribbon, click Share > Share.

2. Save your document in OneDrive, if it's not already there.

Note: The Share window displays if your document is not currently saved in
OneDrive. Select the OneDrive option, then name your document and
select OK.

3. Enter email addresses of the people you want to share with and make
choices for permission you want to allow.

4. Type a message if you want, and select Send.

The people you're sharing with will get mail from you, with a link to your
document.

Change margins

Applies To

Paused

In Word, each page automatically has a one-inch margin. You can customize
or choose predefined margin settings, set margins for facing pages, allow
extra margin space to allow for document binding, and change how margins
are measured.

1. Select Layout > Margins.

2. Select the margin configuration you want, or select Custom

Margins to define your own margins.
Create newsletter columns

Applies To

1. To lay out the whole document in columns, select Layout > Columns.

2. Choose the option you want, or choose More Columns to set your
own column format.
Make part of your document into columns
1. Select the paragraphs you want to lay out in columns.

2. Select Layout > Columns, and then choose the options you want.

Insert a column break

Applies To

If you format a document with columns (as in some newsletter layouts), the
text will automatically flow from one column to the other. You can insert your
own column breaks for more control over the document format.

1. Place your cursor where you want the column to break.

2. Click Layout > Breaks.

3. A menu with options will appear. Click Column.

4. A column break is inserted. Click Home > Show/Hide to see it.

Tip: The keyboard shortcut Ctrl+Shift+Enter also inserts a column break
where you’ve placed your cursor.

Columns dialog box

Applies To

In the Columns dialog (from Page Setup > Columns > More Columns),
you can select from Presets, and if needed, provide more specific values for
the number and spacing of columns. Here's how:

 Use Presets: Selecting one of the layouts under Presets changes the
number of columns and all the column width and spacing options at
once. If you find a preset that's just right, select it, and then
select OK to close the dialog and apply the changes.

 Manually adjust: Or, enter a number for Number of columns and

then adjust the settings under Width and spacing to select your
column width and the spacing between columns.

Notes:

 Insert a column break to control how text flows between columns. For
example, insert a column break to end a paragraph in one column and
start a new paragraph at the top of the next column.

 If your document has more than one section, a column layout will only
be applied to the current section.

Change page orientation to landscape or portrait

Applies To

Paused

Change orientation of whole document

 1. To change the orientation of the whole document,
select Layout > Orientation.

2. Choose Portrait or Landscape.

Change part of a document to landscape

1. Select the content that you want on a landscape page.

2. Go to Layout, and open the Page Setup dialog box.

3. Select Landscape, and in the Apply to box, choose Selected text.