I.

K GUJRAL PUNJAB TECHNICAL UNIVERSITY,KAPURTHALA

PROJECT REPORT ON

‘’ A STUDY ON HR ROLES AND RESPONSIBILITES IN MANAGEMENT’’

Submitted to

I.K. GUJRAL PUNJAB TECHNICAL UNIVERSITY

KAPURTHALA

In partial fulfillment of the requirement for the

Award of degree of
Master of Business Administration

Submitted by Supervisor
Manpreet kaur Apandeep kaur
2318138 (HOD)

MASTER BUSINESS OF ADMINISTRATION

SAINT SOLDIER OF INSTITUTIONS
KAPURTHALA
MBA 2023-2025
 STUDENT DECLARATION

I, ‘’ MANPREET KAUR ‘’ , hereby declare that. I have completed a research project tilted ‘’ HR
ROLE AND RESPONSIBILITES IN MANAGMENT ‘’

Furthur I hereby confirm that the work presented herein is genuine and original and has not
been published elsewhere.

(Manpreet kaur)
 AKNOWLEDGMENT

I take the accession to thank god , almighty for blessing us with his grace and taking our
endeavor to a successful culmination . I would like to thank my friend and family for The
support and encouragement they have given me during the course of our work.
 Table Of Content

Student declaration I.
Acknowledgement II.
CHAPTER CHAPTER TITTLE PAGE NO.
NO.
1 Executive Summary 4
2 Introduction 5
3 Requirements and On- boarding 6-9
4 Introduction about Training policies for manufacturing 10-11
companies
5 Emergency Action plan policy 12-25
6 Complaint and Suggestion Box Policy 26-27
7 Hazard risk policy 28-38
8 Health and Safety Policy 39-46
9 Personal Protetctive Equipments Policy 47-57
10 Ethical Trading Initiative Policy 20-37
11 Worker Committee Policy 66-72
Conclusion of the Study 73
Bibliography and References 74
Questionnaire 75-79

LIST OF TABLES
TABLE NO. TABLE TITTLE PAGE NO.

1 Unloading on Fabric rolls 29

2 cutting 30

3 Stitching 31

4 Extra Thread Removing 32

5-6 Checking and Inspection 33

7-8 Quality and Control Press Operation 34

9-10 Handle Electric Press Operation and Packing 35

11 Finishing Good Storage 36

 Chapter-1
EXECUTIVE SUMMARY

Human resources (HR) refers to the people in your organization who work
together to achieve its short-term and long-term goals. Human resources
management is the process of finding, hiring, training and managing your
company’s workforce. Your company’s HR department serves as the glue that
binds its disparate operations into a single coherent and efficient entity. It
acts as a resource for employees and managers. Yet HR true value to an
organization is its ability to optimize the contributions of individuals and
teams, as well as the efficiency and productivity of its various departments.
 Chapter-2
INTRODUCTION ABOUT THE PROJECT
The Role and Responsibilities of Human Resources in Management
and Workplace

Human resources encompass all aspects of managing a workforce

from initial recruitment to on-boarding. Core HR functions include:

 Recruitment and on-boarding

The end-to-end recruitment process in HRM refers to the complete hiring
journey from identifying a job opening to on-boarding the selected
candidate. It ensures every step is planned, connected, and streamlined. This
process typically starts with defining the role and hiring need.
 Trainings
The Factories Act is a labour welfare legislation enacted to regulate service
conditions of workers in a factory by making provisions for health and safety,
especially when the factory carries out any hazardous process or uses
dangerous machines in the manufacturing process. Thus, Sec. 7A of the
Factories Act stipulates the duties of the occupier in general. Clause (c) of Sub-
section (2) of section 7A requires that the occupier shall provide information,
instruction, training, and supervision as necessary to ensure the health and
safety of all workers at work.
 Workplace safety
The general guidelines for integrating workplace health and safety in human
resources management practices are:
Preventing work related injuries and illnesses;
Fostering a workplace safety culture in which employees and their
supervisors work together to ensure workplace safety;
Establishing administrative procedures that encourage employees to report
unsafe conditions and unsafe practices to their supervisors without fear of
being disciplined;
 Chapter-3

Recruitment and On-boarding

Recruitment is the process of finding and hiring the best available candidates
for the company’s open positions. The four-step process begins with a
candidate search, followed by screening, interviewing and making an offer of
employment.

Candidate Search
Traditional recruiting relies on placing notices of open jobs on popular
employment sites and waiting for responses from job seekers. However, many
organizations take a more proactive approach by sourcing candidates. With the
help of popular candidate sourcing features in many applicant tracking systems
(ATS), recruiters find candidates with the appropriate skills and background to
fill a company’s current and future openings.
Candidates may or may not be actively seeking a new position, but regardless,
companies are able to establish a relationship with potential hires early, which
helps them fill open jobs more quickly.
Candidate Screening
Candidate screening often involves pr-employment testing and work-culture
assessments to ensure applicants will be a good fit for the company’s culture.
Many applicant-tracking tools now feature AI components that assist
candidates through the screening process and apply predictive analytic to
support hiring decisions.

Interviews
A common concern of job applicants is how bias can affect the interview
process. A survey by HR software vendor Greenhouse found that more than
half of interviewees were asked discriminatory questions relating to age, race
or sex during their interview. However, nearly four out of five survey
respondents who didn’t get the job but received post-interview feedback said
they would reapply with the company.
Job Offer
After confirming the top candidate’s references and qualifications, HR makes
an offer of employment. Offers can be made over the phone or by email, so
long as they express the company’s enthusiasm for having the new hire on
board. New hires can negotiate the terms of the offer, so HR needs to become
familiar with the candidate’s expectations and communicate any constraints
clearly and positively.
 Chapter-4
HR training Policies For Manufacturing Companies

Ensuring the safety and well-being of employees is a top priority for any
organization, as it not only protects the workforce but also enhances
productivity and fosters a positive work culture. Comprehensive safety training
is key to preventing workplace incidents and promoting a proactive approach
to risk management.

Covering essential safety topics equips employees with the knowledge and
skills needed to identify, prevent, and respond effectively to potential hazards.
This blog highlights the top 20 safety training topics that are crucial for
ensuring employee protection across various industries.
 ALL POLICY INDEX

SR NO POLICY CODE POLICY NAME ROLE

 HRF/EAP/01
q EMERGENCY ACTION PLAN HR

 HRF/C&SB/02 COMPLAINT AND SUGGSETION BOX HR

 HRF/HRP/03 HAZARD RISK POLICY HR

 HRF/H&S/04 HEALTH AND SAFETY HR

 HRF/PPE/05 PERSONAL PROTECTIVE HR

EQUIPMENTS
 HRF/ETI/06 ETHICAL TRAINING INITATIVE HR

 HRF/WC/07 WORKER COMMITTE HR

This entire policy index is created to guide factory labor, in which they are
informed about how to take care of their health and safety, and how to handle
a situation if they face any problems.
It is the responsibility of the HR to conduct all this training. HR has a very
important role in this. In which HR has to explain to all the labor how to take
care of themselves and if they face any kind of difficulty, how to communicate
with the management. Keeping all these things in mind, a policy has been
created for every single thing.
 Chapter-5
EMERGENCY ACTION PLAN
POLICY CODE
HRF/EAP/01
 EMERGENCY ACTION PLAN TABLE OF CONTACT

Factory Introduction---------------------------------------

Emergency Person name and Number Evacuation Routes----------------

-------------------------------------

Emergency Phone No-------------------------------------------------------

Emergency Procedures in Case Of Fire-------------------------------------

In case of Earthquake Step Be Followed-----------------------------------

In case of flood Step Be Followed------------------------------------------

In case of Heat Wave Step Be Followed------------------------------------

In case of Theft Wave Step Be Followed----------------------------------

In Case of Terrorist Attack--------------------------------------------------

 EVACUATION ROUTES

Evacuation route maps have been posted in each work area. The following
information is marked on Evacuation Maps:

1. Emergency exits
2. Evacuation routs
3. Location of fire extinguishers
4. Fire alarm pulls station location
5. Assembly points
6. Site Personal should knows at least evacuation routs.
INTRODUCTION

Emergency preparedness plan is a series of action to be followed in case of

emergencies like fire, Earthquake, Theft, flood, heat wave, Bomb threat etc
OBJECTIVE
To move people from danger to safety
OUR ACTION PLAN
A. In case of Fire

Personnel in Emergency Response Team:

Fire Fighters
Maintenance personnel
First Aiders
Evacuators
Head Counters
Steps to be followed:
Any person who comes across fire will immediately break the glass of the fire
alarm and ring it.
Any person in the factory who sees fire will immediately inform the fire
fighters who can be seen wearing a yellow band on their alarm. The fire
fighters are available on each floor.
The maintenance personnel will immediately cut off the power supply. The
Electrician of the maintenance team Hind Rubber Factory is Mr. Satnam singh.
The fire fighters will immediately locate the place of fire and try to stop it
then

and there itself with the use of appropriate fire extinguishers.

If found by the fire fighters that the fire is major then one person from
amongst them will immediately call the fire department at emergency number
101 for help also the same shall be informed to the tele calling team so that
they can take regular follow up from the fire department.
As soon as the evacuators come to know about the severity of fire, they will
Immediately start the process of evacuation and gather all the personnel in the
assembly point.
The head counters will count all the personnel to ensure that no one is left

inside the factory.

The first aiders will ensure treatment of any personnel needing treatment
and
if condition is found serious then will immediately call the ambulance at
emergency number 108.
 A. In case of Earthquake

Personnel in Emergency Response Team:

Maintenance personnel
First Aiders
Evacuators
Head Counters

Steps to be followed:

The maintenance personnel will immediately cut off the power supply. The
Electrician of the maintenance team at Hind rubber factory is Mr. Satnam
singh.
The evacuators will immediately start the process of evacuation and gather
all the personnel in the assembly point.
The head counters will count all the personnel to ensure that no one is left
inside the factory.
In case of mismatch in head count one or multiple team of two people from
ERT will go inside to search and evacuate the trapped person.
The first aiders will ensure treatment of any personnel needing treatment
and if condition is found serious then will immediately call the ambulance
at emergency number 108.
The personnel shall enter the factory only after ensuring the severity of the
Earthquake

B.In case of Flood (Due to rain and plumbing defect)

Personnel in Emergency Response Team:

Maintenance personnel
First Aiders
Evacuators

Head Counters

Steps to be followed:
The maintenance personnel will immediately cut off the power supply. The
electrician of the maintenance team at Hind rubber factory is Mr. Satnam
singh.

The evacuators will immediately start the process of evacuation and gather
all the personnel at the nearest safest place.

All the HOD shall be informed regarding the incident immediately.

The head counters will count all the personnel to ensure that no one is left
in the danger zone.

The first aiders will ensure treatment of any personnel needing treatment
and if condition is found serious then will immediately call the ambulance
at emergency number 108.

The personnel shall enter the factory only after ensuring the severity of the
earthquake.
E. In case of Theft

Steps to be followed:
Immediately seize the factory and restrict entry and exit.
Restrict the area where theft has occurred.
Immediately report the incident to the nearest Police Station by calling at
100. Register an FIR with them.
Provide all the useful information to the police immediately, such as details
of suspect, stolen property etc.
Check the camera recording for any clues.
Cooperate with the proceedings of the police and facilitate them with all
the resources requested.
Upon finding the culprit, hand him over to the police for their action. Never
attempt to get abusive in either way (physical or verbal) with the culprit.
Facilitate during the proceedings of the case and be available whenever
called.
The results of the case shall be recorded with the company
F. In case 0f Terrorist Attack& Bomb Blast

Personnel in Emergency Response Team:

Evacuators
First Aiders
Head Counters

Steps to be followed:
The evacuators shall immediately gather the workmen to a safe place.
Any person in the safest and immediate reach of a telephone shall very
quickly inform the nearest police station about the incident or suspected
incident.
If a bomb is suspected in the factory, then the evacuators shall immediately
start the process of evacuation and gather all the personnel at the nearest
safest place.
All the HOD shall be informed regarding the incident immediately.
The head counters will count all the personnel to ensure that no one is left
in the danger zone.
The first aiders will ensure treatment of any personnel needing treatment
and if condition is found serious then will immediately call the ambulance
at emergency number 108.
If the terrorists have entered the factory premises, then the workmen shall
Cooperate with what they are asking to do. No unnecessary action shall be
taken which may put the lives of all in danger.

this training is provided to factory workers by HR, where they are informed about all the
above-mentioned emergency actions, so that they can ensure their safety
 Chapter-6

COMPLAINT AND SUGGESTION BOX

POLICY CODE
HRF/C&SB/02

Grievance Procedures and Disputes Reduction Committee Meeting held in the

Assembly Area.

Employees were informed about the problems they may face. There are any issues
related to salary or overtime. Employees can openly share their disputes with the
dispute member.

Their issues will be resolved as soon as possible. The discussion during the
meeting is as follows.

 If an employee is in trouble and is not able to tell anyone, they can write their
problem in the complaint box or suggestion box. If an employee is hesitant to
share their problem with someone, they can write their problem in a letter and
drop it in the complaint box, if they do not want their name and destination to
be known to the manager.

 This complaint box is installed on the wall. The factory HR opens this
complaint box once a week. If there is any complaint/suggestion in the box,
the management takes action immediately.
The factory provides complaint and suggestion box training for workers by HR , so
that they can express their issues without hesitation and perform their work in the
factory without fear.
 Chapter-7

HAZAR RISK POLICY

POLICY CODE

HRF/03/HRP

Industrial safety is the most important aspect of industrial production. An industry

should not compromise safety for anything else. It is very important in this sense;
even a small negligence can cause a major accident. Therefore, an industry must
be very concerned about safety and ensure maximum safety for its workers.

Complete information
on Industrial Safety

While working or
managing Industrial Safety, you should ensure that employees have Special
Equipment, PPE (Personal Protective Equipment) and other Procedures to ensure
Eye Safety, Ear Safety, Head Safety, Foot Safety, Fire Prevention and Respiratory
Protection.

To make your Workplace safe, you should know what Hazards you may face and
what to do to Control and eliminate them. The information provided here explains
the importance of working safely and ways to control Safety in your work area.

Here we have briefly described many Hazards that are commonly encountered in a
FACTORY, as listed below.

Types of Hazards in Industry

To make your Industry workplace safe, you need to know what

Hazards you can expect to face and what you should do to Control
and Eliminate them. If you are aware of the Hazards, it will be easier to
Control the associated Risks.

UNLOADING OF FABRIC ROLES

SNO. Hazard, Concern Probable Risk Risk Controls

1. Falling clothes Physical injury Training and awareness manual on

manual handling and unloading

2. Electric wires Electric spark / No loose wires, connectors not

joined, and rubber mat used
Electrical fire

3. Electric Electric spark / No loose wires, connectors not

joined, and rubber mat used
switch /panels Electrical fire

4. Manual work Lower back pain Provide seating arrangements.

CUTTING

SNO. Hazard, Concern Probable Risk Risk Controls

1. Falling scissors Injury to the foot Secure the scissors to the table.

2. Manual labor Low back pain Provide seating facilities.

3. Electric wire Electric spark No loose wires, no added ,rubber

mat usage

4. Repetitive task Back pain Provide seating facilities

 STITCHING

SNO. Hazard, Concern Probable Risk Risk Controls

Falling scissors Foot injury Tie the scissors to the table.

1.
2. Manual work Low back pain Providing seating facilities

3. Visual awareness Eye visual impact provision of alternative lights

4. Electricity usage Electric shock no loose wires, adding and rubber mats

5. Electrical wire Electric spark/ no loose wires, adding and rubber mats
Electrical fire
6. Rubber mat as insulator The rubber mat is Regular inspection for rubber
wrong. Inspect the mat before starting works
Therefore, electric
shock.
7. Repetitive task Low back pain
Provide seating facilities.
 Extra Thread Removing
SNO. Hazard, Concern Probable Risk Risk Controls

1. Stand up leg pain Provide to facilitate and rest at regular

intervals
2. dust Use of chest infection/dust Use of masks

3. electric wires Electric Spark /Electric Fire No loose wires, joints and use of rubber
mats
4. Rubber Matte Rubber mat Mat before tingling regularly for rubber
misunderstood ,electric
shock
5. Electrical use Electric shock No loose wires, joints and use of rubber
mats
Checking/ Inspection
SNO. Hazard, Concern Probable Risk Risk Controls

1 Eye stress effect Visual effect Light and flow are checked and corrected
and improved as per.
 QUALITY CONTROL
SNO. Hazard, Concern Probable Risk Risk Controls

1. Inadequate light due to Eye damage Provision of minimum provision for clear
stress on the eyes visibility Lumen

2. Operational threat Medical aid injury Use PPE and Training Worthwest QCE
and first aid system facilityधध

3. Work is good to see Human hours loss Use proper light and ventilated

Press Operation
SNO. Hazard, Concern Probable Risk Risk Controls

1. Stand up leg pain Provide to facilitate and rest at regular

intervals
2. dust Use of chest infection/dust Use of masks
3. electric wires Electric Spark /Electric Fire No loose wires, joints and use of rubber
mats
 Hand Electric Press Operation
SNO. Hazard, Concern Probable Risk Risk Controls

1. Stand up leg pain Provide to facilitate and rest at regular

intervals
2. electric wires Electric Spark /Electric Fire No loose wires, joints and use of rubber
mats
3. Rubber Matte Rubber mat Mat before tingling regularly for rubber
misunderstood ,electric
shock
4. Electrical use Electric shock No loose wires, joints and use of rubber
mats

Packing
SNO. Hazard, Concern Probable Risk Risk Controls

1. Manual work Bak pain Providing seating facilities

2. electric wires Electric Spark /Electric No loose wires, joints and use of rubber
Fire mats
3. Rubber Matte Rubber mat Mat before tingling regularly for rubber
misunderstood
,electric shock
Finished Goods Storage
SNO. Hazard, Concern Probable Risk Risk Controls

1. Manual work Bak pain Providing seating facilities And rest at regular
intervals
2. High height Low light / height of Maintain proper pile height and
a pile on the eye minimum lux
3. electric wires Electric Spark /Electric No loose wires, joints and use of rubber
Fire mats
4. Electric Sweet \ Electric Spark No loose wires, joints and use of rubber
Penals /Electric Fire mats
5. Height Physical injury No storage/stacking above
recommended height
Dispatch
SNO. Hazard, Concern Probable Risk Risk Controls

1. Manual work Bak pain Providing seating facilities And rest at regular
intervals
2. electric wires Electric Spark /Electric No loose wires, joints and use of rubber
Fire mats
3. Electric Sweet \ Electric Spark No loose wires, joints and use of rubber
Penals /Electric Fire mats

It has been told to the factory workers by the HR about how to deal with the
hazards that may occur while working in the factory. For example: during
cutting, stitching, or lifting heavy weights, if you encounter any difficulties
while performing such tasks, how to face that problem.
 Chapter-8
HEALTH&SAFETY
POLICY CODE
HRF/04/H&S
 Inform Supervisors of Unsafe Conditions

If you see something that could potentially hurt someone, remove the object
or clean the area if you can do so safely. Otherwise, inform your supervisor.
Since your supervisor is legally obligated to keep you and your fellow
employees’ working environment safe, they must take action.

Prevent Slips and Trips

As the second most prevalent cause of nonfatal occupational injuries, it is
vital to ensure that aisles are clear and spills are cleaned to prevent employees
from tripping or slipping. If you are dealing with a liquid, use drip pans and
guards. Clean up any spills immediately to keep conditions safe. Also, check
your workplace to make sure there are no holes, loose boards, or nails
projecting from the floor. If any of these characteristics exist, replace the
damaged flooring. In areas that cannot easily be cleaned, consider installing
anti-slip flooring.
Keep Work Areas and Emergency Exits Clear
Make sure to remove any clutter blocking emergency exits, equipment
shutoffs, and areas that you are working. A cluttered work area can lead to not
having enough space to use tools and pick up heavy objects properly.
Furthermore, if an exit is obstructed, you may not be able to quickly escape if
an emergency occurs. Placing equipment in proper storage areas after use will
help keep the work area and emergency exits clear.
 Avoid Tracking Hazardous Materials
To ensure that hazardous materials are not accidentally tracked into other
areas, make sure that work area mats are maintained and kept clean. Prevent
cross-contamination by using different cleaning materials-such as mops-for
various spills, and change clothes if you spill toxic materials on them. Also, if
you work with toxic materials, do not wear your work clothes home.
Take Work Breaks From Time to Time
Many work-related injuries occur when a worker is tired and cannot
adequately observe dangers in their surroundings. By taking regular breaks,
you are able to stay more alert when working.
safety boots

Wearing normal shoes or outworn shoes can lead to slips and falls. It is
important that workers are prepped with safety boots that fit and are replaced
if they are damaged. We recommend slip-resistant work boots with anti-slip
out-soles.

DRINKING WATER

fdrinking water is not supplied directly from taps either connected with public
water- supply system or any other water supply system of the factory
approved by the Health Officer, it shall be kept in suitable vessels, receptacles
or tanks fitted with taps, and having dust-proof covers placed on raised stands
or platforms in shade and having suitable arrangements of drainage to carry
away spilt water. Such vessels or receptacles and tanks shall be kept clean and
the water renewed at least once every day. All practicable measures shall be
taken to ensure that the water is free from contamination.
Through this training the workers are made to understand that they always
have to keep their working place clean so that they do not suffer from any kind
of disease and the floor should always be open and clean so that in case of any
emergency problem even if the factory is filled with no disease or anyone gets
hurt. This training is given to the workers by HR.
 Chapter-9
PERSONAL PROTECTIVE EQUIPMENTS
POLICY CODE
HRF/PPE/05
What is PPE?

Personal Protective Equipment (PPE) refers to protective clothing for the eyes,
head, ears, hands, respiratory system, body, and feet. It is utilized to protect
individuals from the risks of injury and infection while minimizing exposure to
chemical, biological, and physical hazards. PPE serves as the final line of
defense when engineering and administrative controls are insufficient in
reducing or eliminating risks.

What is PPE Safety?

PPE safety is the practice of ensuring a safe, working environment for

employees and visitors through the use of Personal Protective Equipment
(PPE). Safety is paramount to all businesses across industries, from those
present in daily life to niche ones such as embalming and death care. Using
PPEs, paired with inspections such as workplace and restaurant inspections,
assessments like health and safety risk assessments, and analysis such as gap
analysis—is essential to protect employees from risks and hazards.

Why is it Important?

According to the hierarchy of controls by the National Institute for

Occupational Safety and Health (NIOSH), PPE (sometimes also referred to as
PPE equipment)—is recommended to be the last level of defense to prevent
occupational injuries, illnesses, and fatalities, but some businesses combined it
with other control measures to ensure a safe and healthy environment for
their workers. Here are some benefits of using PPE

 prevent unnecessary injury in the workplace;

 protect employees from excessive chemical exposure;
 prevent the spread of germs and infectious diseases including COVID-19;
 help businesses comply with regulatory requirements(e.g., The Personal
Protective Equipment at Work Regulations 1992 that’s recently
been extended to limb workers); and
 improve employee productivity and efficiency.

The 4 Basic Types of PPE and Their Examples

However, even the strictest controls will not necessarily eliminate all the risks
associated with most job tasks and this is where the need for PPE must be
evaluated. A hazard assessment can help identify which specialized PPE will be
required. There are numerous types of workplace safety equipment available
depending on the hazard exposure and work conditions. The following are
basic PPE that can help protect employees:

Face and Eye Protection

Face and Eye Protection includes safety goggles and face shields and should be
used for tasks that can cause eye damage or loss of vision, sprays of toxic
liquids, splashes, and burns.

Safety Tips:

 Check if safety glasses comply with the ANSI Z87.1 eye protection
standard.
 Ensure that there are no cracks or deformities on the lenses.
 Ensure the strap is in good working condition and is firmly sealed to the
cheek and forehead.
 Clean and disinfect after use.
Respiratory Protection

PPE includes full-face respirators, self-contained breathing apparatus, gas

masks, N95 respirators, and surgical masks are used for a task that can cause
inhalation of harmful materials to enter the body. This includes harmful gas,
chemicals, large-particle droplets, sprays, splashes, or splatter that may
contain viruses and bacteria such as COVID-19, viral infections, and more.

Safety Tips:

 Ensure that the equipment is fit-tested and the employee has undergone
proper training before wearing one.
 Carefully read the instructions to determine if it is designed to help
protect against the hazards you may face.
 Change filters on half-mask or full-mask respirators frequently.
 Replace disposable respirators with every use.
 Surgical masks are not to be shared with anyone.
 Avoid touching the surgical mask after wearing it.
 Change surgical mask timely and should be disposed of after use.
 Replace the mask immediately if it is damaged or soiled.
Skin and Body Protection

Skin and Body Protection PPE includes the following categories to protect
employees from physical hazards:

Head Protection

Head Protection includes hard hats and headgear and should be required for
tasks that can cause any force or object falling to the head.

Safety Tips:

 Ensure that there are no dents or deformities on the shell and

connections are tightened inside.
 Do not store in direct sunlight as extreme heat can cause damage.
 Choose appropriate cleaning agents as it can weaken the shells of hard
hats and may eliminate electrical resistance.
 Always replace a hard hat if it was used for any kind of impact, even if
the damage is unnoticeable.

Body Protection
Body Protection PPE includes safety vests and suits that can be used for tasks
that can cause body injuries from extreme temperatures, flames and sparks,
toxic chemicals, insect bites and radiation.

Safety Tips:

 Ensure that they are clean and free from cuts and burns.
 Always get a good fit to ensure full body protection.
 Ensure bodysuit is heat-resistant clothing when working with high-
temperature hazards.

Hands Protection

Hands Protection PPE includes safety gloves and should be used for tasks that
can cause hand and skin burns, absorption of harmful substances, cuts,
fractures or amputations.

Safety Tips:

 Ensure hand protection fits perfectly with no spaces and is free from
cuts, burns, and chemical residue.
 Always replace them if any sign of contamination was observed.
 Use rubber gloves when working with heat and electricity to reduce the
risk of burn or electrical shock.

Foot Protection

PPE includes knee pads and safety boots and should be used for tasks that can
cause serious foot and leg injuries from falling or rolling objects, hot
substances, electrical hazards, and slippery surfaces.

Safety Tips:

 Ensure boots have slip-resistant soles that can protect against

compression and impact.
 Ensure the sole plate is in good condition to prevent punctures.

Fall Protection
PPE includes safety harnesses and lanyards and should be strictly used for
tasks that can cause falling from heights and serious injury or death.

Safety Tips:

 Ensure that the straps are free from tears, deformities, and burn marks.
 Check the buckles if connected securely and tightly.
 Dispose of the equipment if used after a falling incident.

Hearing Protection

PPE includes ear muffs and plugs and should be used for tasks that can cause
hearing problems and loss of hearing.

Safety Tips:

 Ensure the equipment fit the ear canal perfectly.

 It is recommended to use formable earplugs to fit different sizes of ear
canals.
 Use protectors that reduce noise exposure to an acceptable level to
have room for communication.
  Ensure earplugs are clean and in good condition.

Other examples of PPE include:

 safety glasses or goggles

 safety shoes
 high-visibility clothing or vests
 heat-resistant gloves
 anti-vibration gloves
 welding PPE such as helmets and and flame-resistant clothing
 chemical-resistant suits or aprons
 safety harnesses and lanyards

Toolbox Talk for PPE

Workplace safety should begin with a hazard assessment. Once the hazards
and risks have been identified, a plan can be put forward to prioritize and
reduce the risk of injury. Useful systems and tools to perform hazard
assessments include performing a risk assessment and a Job Safety Analysis
(JSA).

The hierarchy of controls is a proven safety approach that helps protect

employees. If elimination, substitution, engineering, and administrative
controls are not enough to eliminate the risk, it is vital to choose the
appropriate PPE carefully. Ensure employees are properly trained to use the
safety equipment and be able to detect and report any damages before
commencing work.

A toolbox talk about PPE is recommended to discuss the different kinds of PPE
that can be used to minimize the likelihood and mitigate the effects of hazards.
A toolbox talk template can help in assessing the sufficiency and availability of
safety equipment for all employees.

PPE Safety Requirements

Safety Officers play a crucial role in maintaining workplace safety by ensuring

proper use of Personal Protective Equipment (PPE). This includes assessing
worksites for PPE requirements, providing well-fitted equipment, and training
employees on safety standards.

In this training, workers are told about their special equipment and how they
should take care of their safety. Workers are told in the training that they
should always wear safety equipment so that they do not get hurt while doing
any work.
 Chapter-10
ETHICAL TRAINING INITATIVE
POLICY CODE
HRF/ETI/06
policy emphasizes a collective responsibility across all levels of the organization and

its supply chain to uphold the ethical standards outlined herein.

Principles of the E TI Base Code:

Workers have the freedom to choose their employment without coercion,
bonded
labor, or other forms of involuntary work. Employees can leave their jobs with

Employment is Freely Chosen

reasonable notice.
There is no forced, bonded, or involuntary prison labor.
Workers are not required to lodge “deposits” or their identity papers with their
employer and are free to leave their employer after reasonable notice.

Freedom of Association and the Right to Collective Bargaining are Respected

Workers are allowed to join trade unions or other representative groups and
collectively negotiate working conditions without fear of discrimination or
retaliation.

Working Conditions are Safe and Hygienic

The workplace must meet safety standards, minimize hazards, and ensure
proper
sanitation. Regular safety training and equipment must be provided to all
employees.
Child Labor Shall Not Be Used
The employment of children under the legal working age is strictly prohibited.
Apprenticeships or internships for young workers must comply with legal
guidelines to
ensure their safety and education.
Living Wages are Paid
Workers must receive wages that meet their basic needs and provide some
discretionary income, at least in line with legal or industry standards.

Working Hours are Not Excessive

Working hours must comply with national laws, including overtime provisions,
which
should be voluntary and fairly compensated.
No Discrimination is Practiced

Equal opportunities must be provided regardless of race, gender, religion, age,

disability, or other protected characteristics. Fair treatment and inclusivity are
mandatory.
Regular Employment is Provided

Workers must have written and legally binding contracts outlining their terms
of employment. Temporary or casual work should not undermine job security.
In this training, the worker has been made to understand by HR that everyone
has the right to choose the work according to his/her freedom. There is no
pressure of any kind on anyone. Many of the things written above have been
made understood to the worker.
 Chapter-11
WORKER COMMITTEE
POLICY CODE
HRF/WC/07
Meeting of worker committee is conducted in production area. In this training
workers are told about their rights. All these rights have been explained to
them in the following manner.

First of all they are told what is the meaning of workers committee i.e.
election.
Meaning of election :- Election means to choose a candidate to fulfil your
rights who will help you in fulfilling your rights i.e. choose the candidate of
your choice by casting your vote.

It has been explained to the worker below that why should he choose the
candidate.

Over time :- The workers have been explained that if you have any problem
related to overtime then you can tell your problem to the supervisor of your
department chosen by you.
Salary:- It is understood to the workers that if you have any problem related
to salary like you are not getting salary on time, for which you need advance
payment then you can tell your problem to your department supervisor
chosen by you.

Sexual harassment:- If any lady worker is harassed in any way or she is not
comfortable to do any work then she can tell her problem to her department
supervisor.
Threatening :- If any worker is threatened in any way or is harassed in any
other way or is forced to do any work by any senior worker then he can tell
his problem to the supervisor of his department.

All these things are explained to the worker by HR so that he does not
suppress his rights but tells his supervisor openly.

It is the responsibility of the supervisor selected by the worker to tell the

problems of the workers to the management so that a quick solution to their
problem can be found.
The management's agenda in conducting elections is that their workers
should not face any kind of problem. If they face any problem, their problem
should be solved as soon as possible.

How elections are conducted in any factory? This process has been
explained through the examples given below. How can workers choose their
supervisor as per their wish.

THE PROCESS OF WOKER COMMITTEE

Date: 19.02.2025

All of you are informed that the selection of responsible workers is going to
be held in our factory. Any worker who is in it can register his name with the
HR head by 21.2.2025.

Date:21.2.2025

The below workers have been nominated for election for our factory.

S NO. Name Election Symbol CHECK BOX

MD Sadre
1 Alam
 MD Tajuddin
2

Ajit Kumar
3 Jha

The date of the election is fixed as 24.2.2025. All the candidates must be
present on this day and vote. Date: 25.2.2025

works Representative Election was held on 24.2.2025. The result of which is

as follows:-

Worker who won through election. His name is:-

MD Tajuddin 12 votes

Works lost through election. Their names are:-

MD Sadre Alamम
6 votes
Ajit Kumar Jha
7 votes

According to the result this name is selected as the representative work.

MD Tajuddin

From today, all the workers' complaints will be heard, if any worker has any
kind of problem or requirement, he can tell his problem to the winning
workers and it will be resolved by sitting with the management.
 CONCLUSION

In the corporate world, the roles and responsibility of HR is recruitment, training,

administering, and developing company policies. The department of human resources in a
company focuses on the most crucial asset of the company- its employees and will manage
and shadow the employee life-cycle.
Bibliography and Reference
https://www.bing.com/search?q=role+of+hr+professional+in+performance+managment&fo
rm=CHRDEF&sp=-1&lq=0&pq=role+of+hr+professional+in+performance+managment&sc=0-
48&qs=n&sk=&cvid=6A221D02DB5948E4A09CB2C464441F41
https://www.hseblog.com/safety-training-topics/#google_vignette
https://www.citehr.com/470518-training-necessary-per-factories-act.html
https://safetyculture.com/topics/ppe-safety/

Recruitment & Selection - Questtionnaire

1. Which of these is the purpose of recruitment?

a. Make sure that there is match between cost and benefit

b. Help increase the success rate of the selection process by reducing the
number of visibly under-qualified or over qualified job applicants.

c. Help the firm create more culturally diverse work - force

d. None of the above

2. The poor quality of selection will mean extra cost on _______ and
supervision.

a. Training
b. Recruitment
c. Work quality
d. None of the above

3. Which of these is the most important external factor governing

requirements?

a. Sons of soil
b. Labour market
c. Unemployment rate
d. Supply and demand

4. While recruiting for non - managerial, supervisory and middle -

management positions which external factor is of prime importance?

a. Political - Legal
b. Unemployment rate
c. Labour market
d. Growth and Expansion
5. Which of the following act deals with recruitment and selection?

a. Child labour act

b. The apprentices act
c. Mines act
d. All of the above

6. A major internal factor that can determine the success of the recruiting
programme is whether or not the company engages in ______.

a. HRP
b. Selection
c. Induction
d. None of the above

7. _________ refers to the process of identifying and attracting job seekers so

as to build a pool of qualified job applicants.

a. Selection
b. Training
c. Requirements
d. Induction

8. How many stages does the recruitment process comprise of?

a. 2
b. 6
c. 9
d. 5

9. Rearrange the following steps of recruitment.

I. Searching
II. Evaluation and control
III. Planning
IV. Screening
V. Strategy development

10. ___________ express the relationship of applicant inputs to outputs at

various decision points.

a. Number of contacts
b. Yield Ratios
c. Type of contacts
d. Technological sophistication

Workplace Safety and Health (WSH) Questionnaire

B1. Can you provide the organizational structure of the company?
B1.1 Yes
B1.1a If Yes, please provide the structure of the organization: Please attach a
copy
B1.2 No

B2. Does your company have a committee that oversees workplace safety?
B2.1 Yes
B2.2 No
B2.3 Not sure

B3. What are the meetings/committees that discuss safety issues?

B3.1 Top management safety meeting (Organization group level committee
meeting)
B3.2
Safety committee meeting (also referred to as Health & Safety Committee or
Environment,
Health and Safety (EHS) Committee etc.)
B3.3 Operations meeting
B3.4 Toolbox or departmental meeting
B3.5 Sub-contractor's safety meeting
The following questions aim to understand the dynamics of the different
safety and health committees.

B4. Who are the people involved in your company's safety committee? (Tick
all that apply)
B4.1 Safety personnel
B4.2 Senior management
B4.3 Doctor/ Nurse
B4.4 Human resource personnel
B4.5 Department heads
B4.6 On-site WSH officers
B4.7 Supervisors
B4.8 Sub-contractors/ sub-contractor
representatives
B4.9 Employees
B4.10 Others:

B5. Who chairs the workplace safety committee?

B5.1 Senior Management
B5.2 Head of the Safety department
B5.3 Human Resource Director/Manager
B5.4 Others:

B6. Who takes care of the occupational/ workplace health initiatives in your
company?
B6.1 Workplace Health committee - A separate committee
B6.2 Workplace Health committee that is combined with the Safety committee
(Skip B7 and go to B8)
B6.3 Others: Please specify _____________