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JULY24 - S2 - ADBM - Project Management - OSA

The document outlines the final online summative assessment for the Advanced Diploma in Business Management, specifically focusing on Project Management. It details the University of KwaZulu Natal's library expansion project, including its objectives, budget, risks, and communication strategies. The assessment consists of various questions related to project management principles and practices, requiring students to demonstrate their understanding of project scope, planning, and quality management.

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28 views4 pages

JULY24 - S2 - ADBM - Project Management - OSA

The document outlines the final online summative assessment for the Advanced Diploma in Business Management, specifically focusing on Project Management. It details the University of KwaZulu Natal's library expansion project, including its objectives, budget, risks, and communication strategies. The assessment consists of various questions related to project management principles and practices, requiring students to demonstrate their understanding of project scope, planning, and quality management.

Uploaded by

ngathymashiane
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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FINAL ONLINE SUMMATIVE ASSESSMENT

PROGRAMME Advanced Diploma In Business Management


MODULE Project Management
YEAR One (1)
INTAKE July 2024 Semester Two (2)
DATE 19 May 2025
TOTAL 100
Answer ALL questions as instructed. [100 MARKS]
SECTION A [40 MARKS]
UNIVERSITY OF KWAZULU NATAL LIBRARY EXPANSION PROJECT
The university's board of directors identified the need for a new library after a comprehensive strategic
review highlighted the existing library's inability to meet current demands. A feasibility study was
conducted, revealing that a modern library would not only improve the student experience but also
enhance the institution's reputation as a leading research university. The project charter was approved,
outlining the primary objective: to construct a 100,000-square-foot library equipped with smart technology,
flexible study spaces, and energy-efficient design. The library will feature five floors, including
collaborative study rooms, a digital innovation lab, quiet zones, a rare book archive, and a rooftop
garden. The scope includes infrastructure development, installation of advanced IT systems, and
landscaping. Any additions, such as a café or additional floors, were excluded from the initial plan to
maintain the budget and timeline.
The project budget is estimated at R50 million, funded by university reserves, donor contributions, and a
government grant. A contingency fund of 10% is included to address unforeseen expenses. The budget
covers construction materials, labour, equipment, technology, permits, and soft costs like consultancy
and project management fees. Potential risks identified include delays due to bad weather, budget
overruns due to rising material costs, and design changes during construction. Mitigation strategies
include hiring experienced contractors, locking in fixed-price contracts, and maintaining open
communication between teams. A risk register is maintained to monitor and address issues proactively.
Quality is a priority, with benchmarks set against international standards for academic facilities. Regular
inspections, quality checks, and independent audits will ensure that construction meets the university's
expectations and regulatory requirements. A robust communication plan ensures updates are shared with
all stakeholders. Weekly reports, monthly newsletters, and a dedicated project webpage keep the
university community informed. Feedback mechanisms are also in place for students and faculty to
provide input. Upon completion, the library will undergo final inspections and commissioning to ensure all
systems are operational. A grand opening ceremony is planned, with media coverage to showcase the
university’s commitment to academic excellence. Post-completion, the project team will conduct a
lessons-learned review to improve future initiatives. The project team has been mandated to implement a
comprehensive approach in order to ensure that the University Library project is delivered on time, within
budget, and to the highest standards, meeting the needs of its stakeholders and contributing to the
university's long-term goals.
Source: Report adapted from UKZN Library Expansion Project

QUESTION 1
1.1The University Chancellor has requested the project team to prepare and submit a project charter to (15 Marks)
provide an overview of the project and allow him to understand its objectives and scope. Draft the
document you would present, incorporating case-specific examples and assumptions to ensure clarity
and relevance.
1.2The university's board of directors has recognized the need for a new library following a strategic (15 Marks)
review that revealed the limitations of the current facility in meeting demand. Critically discuss the key
factors that should be prioritized when developing a project management plan for this initiative providing
relevant examples to support your discussion.
1.3As a project management practitioner, demonstrate some of the factors behind the initiation of the (10 Marks)
University of KwaZulu Natal library expansion project. Make use of relevant examples in response to the
question.
SECTION B [60 MARKS]
Answer ANY three (3) questions below.

QUESTION 2 (20 Marks)


You are currently working with the Infrastructure Development Department for the City of Cape Town, and
the City Manager has requested that you assume the responsibility of managing project scope. Examine
what project scope management relates to and the nature of activities that you will be responsible for.

QUESTION 3 (20 Marks)


Care Construction Ltd. is undertaking a project to develop a residential housing complex, Mkhosana Real
Estate, consisting of 50 single-family homes. The project is in a suburban area and is aimed at providing
affordable housing. The original budget for the project was R20 million, with an expected completion time
of 18 months. During the project execution the project manager noted that because of multiple factors the
project needed to be completed in 16 months. Critically discuss the strategies that can be adopted
towards ensuring that this is achieved.

QUESTION 4 (20 Marks)


The KwaZulu Natal Provincial government has approved the development of a new international airport to
address increasing passenger traffic and cargo demand. The Greenfield International Airport will be built
50 km outside of Ulundi, with state-of-the-art infrastructure and the capacity to handle 10 million
passengers and 500,000 tons of cargo annually. Provided is Table 4.1 summarising the activities
associated with the project.

ID Activity Estimated Duration (weeks) Activity Predecessors

A Obtain approval and endorsement 2

B Runway Construction 3 A

C Terminal Building 1 A

D Cargo Terminal 2 B

E Control Tower 4 B

F Access Roads and Parking 2 B, C

G Utilities and Services 4 D, E

H Support Infrastructure 5 F, G

I Site Handover and Close-out 1 H

With reference to Table 4.1 provided,


4.1 As the project manager, the Office of the Premier for the province has asked you to specify the most (8 Marks)
suitable timing for the site handover ceremony in relation to the project timeline. Support your
recommendation with the necessary information.
4.2 Considering the project, assess how long each activity can be delayed without impacting the overall (12 Marks)
project completion timeline and identify the critical activities.
QUESTION 5 (20 Marks)
As a project manager leading a team tasked with designing a new renewable energy solution for a client
in the solar energy sector, you have proposed implementing Joseph Juran's principles to enhance project
quality. Explain what this approach involves and support your explanation with a relevant examples.

END OF PAPER

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