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A Simple Guide to Obtaining KM

This document provides a comprehensive guide on obtaining Development Order (DO), Building Plan (BP), and Certificate of Completion and Compliance (CCC) for development projects in Malaysia. It outlines the step-by-step application process, including necessary submissions, site inspections, public feedback, and compliance verification, along with estimated timelines for each stage. Emphasis is placed on the importance of compliance with local regulations and thorough preparation to ensure a smooth approval process.

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11 views

A Simple Guide to Obtaining KM

This document provides a comprehensive guide on obtaining Development Order (DO), Building Plan (BP), and Certificate of Completion and Compliance (CCC) for development projects in Malaysia. It outlines the step-by-step application process, including necessary submissions, site inspections, public feedback, and compliance verification, along with estimated timelines for each stage. Emphasis is placed on the importance of compliance with local regulations and thorough preparation to ensure a smooth approval process.

Uploaded by

wanman87
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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A Simple Guide to Obtaining KM, BP & CCC for Development Projects in

Malaysia

The process for submission and approval of Development Order (DO) application,
building plan (BP) application, and Certificate of Completion and Compliance
(CCC) issuance involves several steps and various parties and authorities. The
following is a step-by-step guide on how to apply for and obtain these approvals,
including the timeline and the parties and authorities involved. (Note: This article
may not cover in-depth overall stages)

Development Order Application

Step 1: Application Submission


The first step in obtaining planning permission is to have all consultants on board
which includes but is not limited to professional Town Planner, Ar, Ir and LAr. The
preparation of the plan should incorporate overall development planning.
Submission to Local Authority (LA) will involve 2 mediums; OSC Online and OSC
Counter. After all the checklists in OSC Online are complied with, the hard copy of
the plan shall be deposited. OSC department will then distribute to both internal
and external technical agencies for comments and approvals.

Step 2: Site visit


After receiving the application, the LA will conduct a general site visit to verify
that the proposed development complies with the local planning guidelines and
regulations. The Planning Officer will usually visit the site and carry out this
inspection prior to the OSC meeting.

Step 3: Public Display and Feedback


Once the site inspection is completed, public feedback on the proposed
development will be collected. The client needs to install a development
notification board on-site to ensure the public is aware of the ongoing project.
This allows the public to raise any concerns to the LA, which will be tabled in the
OSC Meeting. This step ensures that the project has no significant negative
impact on the environment or surrounding communities.

Step 4: Approval and Issuance of Planning Permission


If there are no objections or feedback from the public, and all external technical
agencies approve or support the KM application, the LA will approve and issue
the planning permission. The PSP must have a close follow-up with the officer in
charge to get immediate feedback from the relevant agencies. Issuance of
supporting letter with "tiada halangan" only can be obtained when the
documents and drawings comply with the comments and requirements given.
This process typically takes around 2-3 months. The timeline also depends on
when your files are tabled in the OSC meeting, which is held twice a month. A
compliance order will be issued after the OSC meeting, and the drawing shall be
amended accordingly before endorsement.

Building Plan Application

Step 1: Application Submission


Once planning permission has been obtained, the next step is to submit a
Building Plan (BP). The same medium of submission in DO application, both OSC
online and on-counter submission will be required. Submission will involve
internal and external technical agencies. PSP need to ensure the required
documents are prepared in sufficient sets and endorsed by the client and
professional. OSC will distribute the submitted documents to the internal and
external technical agencies for comments and approvals. Consultants usually do
direct submissions to external agencies for better reach and faster feedback.
Step 2: Site Visit by LA Officer
After receiving the BP application, the LA will conduct a site inspection to verify
that the proposed construction complies with the approved planning permission
and other relevant regulations. This is a general site visit conducted prior to the
OSC Meeting and mostly for the paperwork preparation by the officer.

Step 3: Compliance Verification


Approval or support letter "tiada halangan" from external technical agencies is
needed before the LA can approve the BP. The overall timeline in this BP stage
depends on obtaining the support letter from external technical agencies. The
complexity of the project also determines the approval timeline, which may
require back-and-forth amendments to comply with comments. Major changes
or additional requirements which affected the construction cost and construction
period require further discussion with client.

Step 4: BP Approval and Form B


After getting both internal and external technical agency's approval, LA will
endorse the drawing and revert to PSP. After getting the approval, it is important
for the client to submit Form B; the commencement of construction to notify the
agency.

Certificate of Completion and Compliance (CCC) Issuance

Step 1: Completion of G Form


G form is the signed of completion and certification of the works by the PSP
which only be done once the work is completed. Compilation of 21 G Form is
essential before the CCC issuance. All the 21 G Forms should be prepared with
the relevant supporting documents from the respective authorities or
departments. These forms shall be certified by the PSP as such Professional
Engineers, Professional Architect, and professional boards registered building
draftsmen. Table below shows the type of G form and the responsible parties
involved.
Based on UBBL 2007, the following G forms need to be compiled with supporting
letters.

• G8 &G9 Certificate of fire safety- BOMBA

• G11 Certificate of Fitness- DOSH

• G13 Letter of confirmation- Water Authority

• G15 & G15 Letter of Clearance- Sewerage certifying agency (IWK)


• G16 Letter of confirmation- TNB

• G17 Letter of confirmation- JKR

Lists of approval types, agencies and required professionals. Sources: IPM


Professional Services

Step 2: Site Inspection


A site inspection is needed in order to obtain a support letter from the agencies.
For instance, for G8 and G9, BOMBA will conduct a site inspection to check the
compliance and functionality of the passive and active parts of the building as
per the submitted and approved drawing. The same applies to other agencies like
JKR, IWK, JPS, etc before a support letter for CCC can be issued.

Step 3: Rectification of Non-Compliance


If any non-compliance is identified during the site inspection, client is responsible
to make rectification on the non-compliance within a specified time frame. Once
the non-compliance has been rectified, a re-inspection will be needed.

Step 4: Compliance Verification


PSP will deposit the certified copy of Form G and copy of CCC to the respective
professional board and LA within 14 days after the issuance of CCC.
Timeline
The timeline for obtaining planning permission, building plan approval, and CCC
issuance can vary depending on the complexity of the project and the efficiency
of the local authorities. In general, the process can take anywhere from 6 months
to 2 years or more. The following is a rough timeline for each step of the process:
Planning Permission Application
Application submission: 1-2 months
Site inspection: 1-2 weeks
Public display and feedback: 1-2 months
Approval and issuance of planning permission: 2-3 months

Building Plan Application


Application submission: 1-2 months
Site inspection: 1-2 weeks
Compliance verification: 2-3 months
Approval and issuance of building plan: 2-3 months
CCC Issuance
Application submission: 1-2 weeks
Site inspection: 1-2 weeks
Rectification of non-compliance: varies
Compliance verification: 1-2 months
Approval and issuance of CCC: 1-2 months

Crucial Part to be Focused


To ensure a smooth and efficient application process, the developer and their
appointed consultant should focus on the following crucial parts:

• Ensuring that the proposed development complies with the local


planning guidelines and regulations before submitting the application
for planning permission.

• Preparing detailed and accurate construction plans and specifications


for the building plan application.

• Conducting regular inspections during the construction process to


identify and rectify any non-compliance.

• Providing all relevant compliance certificates and supporting


documents in the CCC application to avoid delays or rejections.

In conclusion, the application process for planning permission, building plan


approval, and CCC issuance in Malaysia can be a lengthy and complex process
involving various parties and authorities. As a project manager, it is important to
understand the process, timeline, and parties involved to ensure a smooth and
efficient application process. Focusing on compliance with regulations and
submitting accurate and complete applications can help to avoid delays and
ensure timely approval and issuance of the necessary certificates.

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