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E Signature

An electronic signature (e-signature) is a digital method of signing documents that is legally recognized and facilitates secure transactions. It differs from digital signatures, which use cryptographic techniques for enhanced security. E-signatures offer benefits such as efficiency, convenience, and cost savings, and are applicable in various fields including legal work, human resources, and finance.

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21 views5 pages

E Signature

An electronic signature (e-signature) is a digital method of signing documents that is legally recognized and facilitates secure transactions. It differs from digital signatures, which use cryptographic techniques for enhanced security. E-signatures offer benefits such as efficiency, convenience, and cost savings, and are applicable in various fields including legal work, human resources, and finance.

Uploaded by

singarman881
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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What is Electronic Signature?

Last Updated : 01 Aug, 2024

Electronic signature or e-signature is an electronic way of signing a


document or data through electronic devices, this means that such a
digital form of signing is also seen as legal and authentic like the
conventional hand-written one, whereby signatory has read all contents
and accepted them, they are widely used and also recognized by law that
makes it easier to confirm documents and make transactions secure.

E-Signatures vs Digital Signatures

Although often used interchangeably, they are different concepts, the


term e-signature is more general, referring to any form of electronic
signing of a document while digital signatures entail particular
cryptographic techniques aimed at providing higher level security and
authenticity and digital signatures use two keys private key for verifying
identity of signer and integrity of signed documents.

Types of E-Signatures

1. Simple Electronic Signatures: Typing one’s name or scanning a


signature on paper onto an electronic document are among the
basic forms of e-signatures.

2. Advanced Electronic Signatures: These are unique to the


signatory and capable of identifying them, often using encryption.

3. Qualified Electronic Signatures: These require qualified


certificates which make them most secure kind.

Legality of E-Signatures

E-signatures are legally binding in many jurisdictions, provided they meet


certain criteria, laws and regulation outline the requirements for the legal
validity of e-signatures, including the intent to sign and consent to do
business electronically.

Benefits of E-Signatures

1. Efficiency and Speed: E-signatures facilitate rapid endorsement of


documents thus reducing administrative work time.
2. Convenience: Digital devices enable affixation of signatures from
any location hence eliminate visiting offices in person.

3. Security: Most e-signatures are enhanced with strong security


measures which include encryption and audit trails that make sure
that signed papers are genuine.

4. Cost Savings: It makes process paperless, no need for printing or


storing paper copies.

Applications of E-Signatures

1. Legal Work: For signing contracts and agreements securely.

2. Human Resources: For onboarding documents, employee


agreements, and policy acknowledgments.

3. Business Administration: To make internal approval processes for


documents and communications easier.

4. Sales and Marketing: Ensure digital certificates are used to verify


such signatures if necessary.

5. Finance: For approving budgets, processing invoices, and


managing financial agreements.

E-Signature Workflows

1. Document Preparation: You need to upload and prepare


document for signed.

2. Recipient Identification: Point out who shall sign the documents


so that they can authenticate them.

3. Signature Placement: You need to place e-signature in designated


areas.

4. Verification and Validation: Verify the signatures using digital


certificates if necessary.

5. Document Storage: In need to keep copies of such signed


document in secure locations for future reference.

How to Choose an E-Signature Product?

1. Security: While looking for products, go for those having strong


encryption capabilities with compliance on legal standards.

2. Ease of Use: You have to pick a user friendly interface that will suit
both sender and recipient of document.
3. Integration: You need to make sure it has good integration with
your existing systems or workflows.

4. Cost: Check whether its pricing model is fair for your business
needs or not

5. Support: Check customer support and training resources.

Steps for Providing Electronic Signatures on Content

 Secure Key Generation: E- signatures make use of secured


private and public keys for maintaining authenticity. The keys used
for the electronic signature process are unique and it is extremely
safe to make use of the keys. Private keys are not accessible to
everyone only the owner has the private key. On the other hand,
public keys are accessible to everyone.

 Digital Signature of the Content: When the private key is


obtained, it immediately proceeds to sign the documents or content
by providing the signature digitally. The digital electronic signature
can be provided by online tools available for this purpose.

 Verification for Authenticity: Electronic signatures are verified by


making use of the public key and the owner's signature on the
document. Once the identity of owner is verified, the electronic
signatures are considered equally significant and important.

Advantages of Electronic Signature

 Quick and Easy way of Signing Documents: Electronic


signatures are a quick method of digitally approving the content.
They save lot of time and also to sign the content digitally.

 Hassle-Free: Electronic signatures are hassle free ways of signing


the content. They can be accessed by simply making use of online
tools available for providing e- sign.

 Verifying Owner Identity: E-sign verify owner identity, they are a


suitable way available to verify that the owner is verified. They are
also a proof that the owner has read the content on which the
signature is provided.

 Legally Accepted Document: Electronic signatures are legally


Accepted way of signing documents. Electronic signatures are no
less than the physical handwritten signatures, they hold equal
significance.
 Smooth and Flexible: Electronic signs are flexible and can be
created by any digital device. E-signs are accepted and there are
smooth in processing for content sign and verification.

 Secure and Safe: Electronic signatures are safe and secure to use.
Owners need not worry about the authenticity when they opt for
signing their documents digitally.

 Contain certificates of Authenticity: Digital electronic signatures


are associated with certificates that ensure authenticity of the data.
Certificates are also a proof that the identity of owner is verified and
correct in all aspects.

Uses of E-Signatures

Electronic signatures are very useful and find their use in the below fields:

 Legal Work: Agreements and contracts are safe when they are
processed for signing electronically. Encryption and
decryption process is followed, making the entire legal work safe.

 Human Resources: All human welfare activities for the benefit of


employees are conducted smoothly when executed making use of
digital signatures.

 Business Administration: All Business documents are fast


processed when signed digitally. They eliminate the need of
paperwork and make the entire administration activity less time
consuming.

 Sales: There are exponential increase observed in sales as the


entire process is hassle free and simple. Time consuming activities
like sale contracts consume much less time when electronic-sign
technique is adopted.

 Finance Activities: All the economic related activities like signing


and approving of budgets, purchase orders, invoices is done
digitally, which makes the entire process smooth.

 Marketing: Activities related to marketing like campaigns,


promotions are carried much faster when the entire process uses
digital verification technique of e-sign.

 Procurement: Involving newer activities save cost, similarly when


the procurement process is carried through e-sign new vendors are
easily on-boarded / educated. Agreements are quickly signed and
save a lot of time.

Conclusion
The revolution of e-signatures has brought a new way of signing and
validating documents, it is an efficient, secure and legally acceptable
method of content approval in different sectors, by understanding the
various types of e-signatures and their uses, companies can reduce
operation’s time and costs as well as improve safety.

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