COMMUNICATION

FOR WORK
PURPOSES
PRESENTED BY : ARABEL MORATA,
MARIEL MACABUHAY & JOYCE ANN
GESTIADA
COMMUNICATION FOR
WORK PURPOSES

The exchange of information between people or

grups in a werkplace. It can be verbel or non verbal
and can take place in person or virtually.
INCIDENT REPORT

Form to be filled out to record information about

an unusual event, Including. injuries damage or
crimes, and should be reported as soon as possible
and with accuracy
It seems as a physical record for criminal illegal in
misconduct related incidentis including firsthand
narratives from victims ir witnesses

Information from incident report helps in

formulating plans developing support strategies,
making major decisions and affirming legal
documents
WHEN IS INCIDENT REPORT
WRITTEN?
Injury to individuals
Self abusive behavior
Aggressive Behavior Directed at Others
Seorpardizing others
Serious Illness
Property Destruction
WHEN IS INCIDENT REPORT
WRITTEN?
Imminent Death
Unusual problematic behavior
Missing Articles
Medication Reaction
Administration of wrong Medicine in Vaccine
Exposure Incidents
CHARACTERISTICS OF AN
EFFECTIVE INCIDENT REPORT
POORLY WRITTEN INCIDENT REPORT WELL WRITTEN INCIDENT REPORT
Problem 1 Problem 2

•Thoughts are not prevented in an •It's witten in a well-organized

organized manner. manner.
• Details are inadequate and •It's well-crafted complete and
inappropriate. comprehensive Information is
• Particulars are not factual and accurate and impartial.
objective "Writing Mechanics are not •It observes accurate language and
observed strictly. effective writing mechanics.
• It's not logically and •It creates a clear mental picture in
comprehensively written. the winds of the readers.
HOW TO WRITE AN EFFECTIVE
INCIDENT REPORT

1. Present the facts.

2. Arrange the events logically chronologically.
3. Analyze the events.
4. Recommend course of action.
INTEROFFICE Wardiere
Inc.

CORRESPONDENCE
• Includes all written communications on transactions
between official and employees of a particular
company or organization There correspondences are
confidential that is why they are only circulated within
the company. or organization.
TWO TYPES OF INTEROFFICE
CORRESPONDENCE
1. MEMORANDUM - A note document ir a form of
communication intended to have a directive
execute a policy, present an information report,
provide suggestions and instructions, propose a
particular project, convey information, rebuke error,
give warnings, solve problems or make request.
TYPES OF MEMORANDUM
A. DIRECTIVE MEMO - This type of memo features a
policy of procedures given mostly by higher ups to the
subordinates.

B REPORT MEMO - type of memo is usually from a

subordinate to higher ups as. the former reports the
development or whatever transpired during an official
business.
C. RESPONGE MEMO - as the word denotes this memo
provider information to the audience as regards to any
inquiries made.

D. CONFIRMATION MEMO - this memo obviously

confirms in black and white what has been agreed
verbally.

E. IDEAS AND SUGGESTIONS MEMO - this memo

conveys ideas or suggestions usually from lower ranks
to higher ups.
CHARACTERISTICS OF AN
EFFECTIVE MEMO
AN EFFECTIVE MEMO MUST BE:
• Short and precise
• Observe proper writing mechanics
• Not utilize hackneyed expresions,
non about phrases and jargons.
• Chiverrational in style
• Courteous and understanding.
ESSENTIAL PART OF A MEMO

1. LETTER HEAD 3. BODY OF THE MEMO

2. HEADING 4. SIGNATORY
• Dateline (DATE)
• Recipient (TO)
•.Sender (FROM)
• Subject (RE)
TWO TYPES OF INTEROFFICE
CORRESPONDENCE
2. MINUTES OF THE MEETING - Meetings are set and
conducted in every company organization. They
may have the purpose to discuss issue and
problems in an organization, trends that
organization many adopt or improved service that
clients deserve.
MOTION DONE IN MEETING

Call to order
Business Arising
Other Matters
Adjournment
EMPLOYMENT LETTER - precisely the first actual
correspondence one has to write after graduation. It's
comprisesd of an application leffer and resume &
curriculum vitae.

APPLICATION LETTER - a cover letter written to specify

one's intention to apply for a particular position,
specifically market his or her skills or summarize his or
her work experience if there's any.
HOW TO WRITE APPLICATION
LETTER EFFECTIVELY.
1. The letter must utilize I-patter in writing, that is having
introduction body and conclusion.
2. The Introduction must be engaging.
3. The letter must also specify why hiring the applicant will
benefit much the company.
4. The letter must also Include the applicants experiences.
Interpersonal skills.
5. The letter must paint applicant perfect for the said
position
2 TYPES OF APPLICATION LETTER
1. Solicited Application letter This application
letter is written in response to an employment
advertisement.

2. Unsolicited Application letter This application

letter in written to explore of possible
employment in a particular company..
PARTS OF AN APPLICATION LETTER

1. Introduction
2. Body
3. Conclusion
RESUME - Is an overview of an applicant's
personal data, work experience and work
functions, educational attainment
training and remain awards and
distinctions, special and technical skills,
and even character references.
COMPONENTS OF A RESUME
1. HEADING - this includes the applicant's complete
name, geographical address, contact numbers, and
email address.

2. OBJECTIVES - this feature a fragment that tells the

reader what the applicant wants to achieve personally
and professionally for the company if hired.
3. EDUCATIONAL ATTAINMENT - his features the applicant's
credentials in terms of his academic achievements, degree or
certification, professional development, on the job training and
continuing education.

4. WORK EXPERIENCE - this section includes relevant employment

record, job title, functions, company and the date inclusive.

5. TRAINING AND SEMINARS ATTENDED - this optional section

prevents the list of the training workshops and seminar the
applicant has attended ended or participated in relevance to the
job being applied for.
3. EDUCATIONAL ATTAINMENT - his features the applicant's
credentials in terms of his academic achievements, degree or
certification, professional development, on the job training and
continuing education.

4. WORK EXPERIENCE - this section includes relevant employment

record, job title, functions, company and the date inclusive.

5. TRAINING AND SEMINARS ATTENDED - this optional section

prevents the list of the training workshops and seminar the
applicant has attended ended or participated in relevance to the
job being applied for.
6. AWARDS AND DISTINCTIONS RECEIVED - optional
section of the resume can positively set the applicant
apart from other aspiring applicants.

7. CHARACTER REFERENCES - this section is the most

debated part of the resume, this is the reason why
some applicants just indicate, "available upon
request".
CREATING A VIDEO RESUME

WHAT IS A VIDEO RESUME?

It is a brief account of job applicants, professional

experience, qualifications and interests, submitted
to a prospective employer in video form.
ADVANTAGES OF A VIDEO RESUME (Jobaxy, 2017)

• Uniqueness
• Great First Impression
• Display Facets of One's Personality,
• Effectively sells One's skills
• Straight forward and Easy
HOW TO MAKE AN EFFECTIVE VIDEO RESUME
(Doyle, 2020)

1. Be Professional.
2. Find a good background.
3. Prepare a script.
4. Know your audience.
5. Show don't tell.
6. Keep it brief.
WHAT IS A PROBLEM SOLUTION PROPOSAL?

Problem Solution Proposal- Is an invitation to people to consider a specific

solution to a problem of local or global significance

WRITING PROBLEM SOLUTION PROPOSAL

A proposal is a detailed description of a series of activities aimed at solving a

certain problem (NEBILI 2002). In order to be successful the document should:
(REPOA 2007)

• Provide a logical presentation of a research data.

• Illustrate the significance of the idea.
• Show the idea's relationship to the past actions
• Particulate the activities for the in prepared project
Assigning a project is a process consisting of two elements which are
equally important and thus essential to forming a solid project
proposal.

• Proposal planning (formulation of project elements)

• Proposal writing (converting the plan into the project documents)

SETTING READY TO START

• From vision to proposal

• Next is to identify funding options
• Another is to build a private proposal team
• Finally is to hold kick-off meetings
APPLICABILITY - proposals are prepared to apply for external
funds for the implementation of a project.

ADVANTAGES

• A proposal is an essential document that helps cultivate an

initial professional relationship between an organization and a
donor over a project to be implemented.
• A proposal facilitates appropriate words for the conceptions
of an idea.
• The proposal has a framework that establishes ideas formally
for a clear understanding of the project for the down.
• Successful proposals mean financial aid for the organization
to grow for the replication of the project and ideas.

DISADVANTAGES

• Planning problems although a good idea exit, yet expected all

challenges are expected in plaaning it out extenliely
• There are often light deadlines, and proposals maybe rejected
MAJOR PARTS OF A PROPOSAL

1. INTRODUCTION

The following must be prevented and defined:

• Need Statement or statement of Significance.
• Professional Qualifications
• Goal and objectives

2. THE PROPOSAL PROPER

This portion must include the following:

• Project Background
• Project Description
MAKING A PROBLEM-SOLUTION PROPOSAL /
ADVOCACY PROGRAM PROPOSAL
According to Mahoney (2013), there are 8 steps to create a
successful advocacy program.

1. ESTABLISH SMART GOALS - Specific, Measurable, Achievable,

Realistic, and Timely goals can live translate passion into action.

2. DESIGN THE STRATEGY - the cliche "If you fail to plan you plan to
fail", is true in all arts of initiating something including initiating an
advocacy.
3. PREACH THE MESSAGE - The message must be clear powerful
and remarkable to the target audience.

4. UTILIZE AND EXPLORE NEW IDEA - Since media is one of the

most powerful took today to disseminate and propagate
information, maximizing it in a worthwhile advocacy is a good
start of the project.

5- RAISE FUNDS FOR THE ADVOCACY - Financial matter is an

important aspect in any strategic plan. cause and should be
laidout as part of strategic plan
6. BUILD CONNECTION AND COALITION - Even the maxim. "No
one is an island", it is applicable in this regard.

7. ORGANIZE COMMUNITIES - to execute strategy, communities

must be Guilt to become the venue for the dissemination of the
message and execution of the programs and projects.

8. ASK SUPPORT FROM PROMINENT AND POWERFUL PEOPLE -

Aside from it adds prominence and recognition for the cause,
involving influential people and personalities also intensities
credibility and trust among the commoner, hence, it encourages
everyone to be part of the cause as well.
THANK
YOU.