2.

The ways and means to develop the principles of Society:

The executive committees will often he convened to advice the president and
executive members, to implement the principles of General body decisions and carry
out them in practice.

The law officer in-Charge to conduct cases in the court of law regarding Bye law of
the Society:

If anybody wants to take legal actions against the society in the court of law, the
case can be filed against the secretary as the representative of the society. The
judgment delivered by the court, will be binding only on the society and its assets
and not against the secretary of the society.

The persons to Whom the power is given to take after the Day To-Day activities of
the society.

The daily affairs of the society will be looked after by the president and secretary.
The orders passed by the president of the society will be carried out by the secretary
and the Assistant secretary Generally the president will be having powers to
distribute. the powers to all the directors of the society.

The qualifications and the Restrictions imposed on the members of the society.

Qualifications :

The Executive Committee shall admit as members those aged about 18 years old
who are interested in Jornalists activities can become member of the Association.

Restrictions: The members who wanted to become the members of the society,.
must be having the tendency to execute the ideals of the society. And also he must
be a person who will be paying the subscriptions regularly. The members should not
indulge in activities against the society. They should carry out the activities without
distinguishing between caste and creed.

Entrance Fees, Subscription and penalty

Every member should pay the entrance fees, before they are admitting into the
society. The entrance fees will be collected only at one time Rs.100/- , monthly
subscription Rs.100/- The subscription amount should be paid 5th of every month.

11 The procedure for the Removal members and the Remedies for such members
who have been removed.

If the president comes to know that a particular member is acting against the interest
of the society or if the member acted against the rules and regulations of the society.
or if the member acted against the goodwill of the society, or if the member acted
against the self respect of the co-member then the president can remove hint from
the membership of the society_ The secretary will serve such removal order of the
President to the concerned member.

The affected — Member can file an appeal within three months from the date of
receipt of the removal order, to the executive committee through the secretary of the
society. The executive committee will decide the case, after going through the
explanation given by the removed member.

If the removed member is aggrieved of the decision of the executive committee, he

can give his further representation to the General Body through the secretary. The
General body will decide finally after considering the case. In this stage there need
not be any direct enquiry.

12) The Rights and Duties of the Members:

Rights

To cast the vote in the election

To give the suggestion. when any decision is taken

To Participate in the meetings of the society and to give his other ideas.

To examine the audit accounts, after it is finalized.

To examine the documents filed in the society.

To tell about the defects made by the Directors

To contest in the election for any post in the Society.

Duties:

To participate in the society meetings regularly

To protect the properties of the society.

To work for the improvement of the Financial status of the society

To obey the orders of the president of the society

51 To Keep silence in the society meetings.

6) To pay the subscription regularly

The ways and Means of the Functions of the Society

The General body meeting will be convened every year, to execute the ideals of the
society by means of passing several resolutions. The decisions will be carried out in
action by the presidents and the Directors of the society. The executive committee
will finalize the remedies for the problems and the difficulties that will arise in carrying
out the ideals of the society; and the ways and means to be followed by the Directors
of the Society.

The duties of the Executive Committee and the General Body

The documents should be kept in the Registered office of the Society carefully.
according to law. The accounts of the society and the receipts of several documents
to the society should be written daily in the ledger of the society. The accounts and
the notes also should be written in the ledger regularly. When the society Registrar
comes and inspect the society and ask any question, the secretary must answer his
questions correctly.

The General body members must pay the subscription and other charges, regularly
to the society, Moreover the General body members should not ask for financial
assistance from the society

15. The responsibilities of Directions and the procedure for electing them.

The posting of the Directors and the Member of Executive Members

In addition to be President Vice President, Secretary. Joint Secretary Treasurer,
Legal Advisor and there shall be 1 executive committee member in the committee.

The Procedure for the Election

All the executive members will be elected through the General Body members. The
period of their membership will be only for three years. If there is more than one
member contesting for the same post. one of the members will be appointed as an
election office to conduct the election, and all helps will be given to the election
officer, by the secretary and the Assistant Secretary of the society to conduct the
election. A member can contest for only one post, if 50 members cast their votes in
favour of that member. he will be declared elected. He can also contest for the nest
period, after the expiry of the three years term. He can also continuously occupy the
post, if he is successively elected, If the member is defeated in the election he must
hand-over all his responsibilities and other documents to the member who has
succeeded in the election.

following are the several posts in the Executive committee

1, President

The president of the society will conduct the activities of the society efficiently, with
the co-operation of the other directors. The president will create relationship with all
members of the society to fulfill all the ideals of the society. and also take necessary
steps to fulfill the ideals of the society. He will preside over all the meetings of the
society. He will also travel to other places, in connection with the activities of the
society. He will pass all necessary orders for all the arrangements to be made for the
smooth running of the society. All the orders through the letter correspondences will
be in the name of the president The president post in the supreme post in the society
. Vice President

In the absence of the President, Vice president shall perform the duties of the
president,. They shall also assist the president in the performance of all his
functions.

Secretary
The secretary will look after all the letter correspondences of the society to look after
all the works of the society, to maintain the ledgers, to co-operative with the
president to execute the resolutions, to arrange for conducting meetings, to maintain
the minute book, to take steps to improve the number of members. to fulfil the orders
of the president. There are the works of the secretary. The secretary will send the
report of the society, periodically with in the prescribed time to the District Registrar
of Societies. He will go to the relevant officer to look after the affairs of the registrar
of societies. The entire administration of the office will be under the control of the
secretary

Joint Secretary

In the absence of the Secretary, Joint Secretary shall perform the duties of the
Secretary,. They shall also assist the Secretary in the performance of all his
functions, Treasurer

To maintain the financial position of the society. and to maintain all the accounts,
daily chitta, credit and debit of the society and all the account receipts will be in his
custody. He will pay the amount to all the vouchers ordered by the president of the
society. He will be always having Rs.100/- (Rupees Hundred) to meet the contingent
expenditure. He will submit the credit and debit of the accounts to the General body
and get its approval

Executive committee

He should make presence whenever the Executive Meeting is organized. No one

should appear in place of him. He will consult with other executive members for the
goodness of the society.

16. The documents to be sent to the Registrar of societies as Per law and the Duties

a) The society is bound to send the following reports to the District Registrar. The
Society and the Treasury are responsible to send the report to the District Registrar,
Periodically in proper time

The secretary of the society should inform to the District Registrar within three
months. if any new member is added the General Body or the executive committee
or any change is made or if any member is removed, or any change in he postings of
the members

The secretary should inform to the District Registrar of the Societies any extra
ordinary decisions taken by the General body. within three months from the date of
passing of such decisions.

The secretary should inform to the District Registrar, if any special decision is taken
by the General body to change the name of the society within three months of the
date of resolution.

The secretary should send to the District Registrar, within Six months. the audit
Report, credit and Debit statement and the assets and liabilities of the society at the
end of financial year.

The secretary should sent at the end of the academic year to the District Registrar,
the particulars regarding the number or directors in Several posts of the society and
the lit of executive members, within Six months after the end of the academic year of
the society.

The Secretary should send to the District Registrar, the declaration regarding the
function of the Society within six months, after the end of the academic year of the
Society.

b) Duties:

The Secretary and the Treasurer of the Society should send the information and the
copies of the Documents to the District Registrar, Without any delay

The Annual Accounts and the method of auditing:

The academic year of the Society starts from 1st April of the academic year and
ends by 31' March. The entire information regarding the activities of the society
during the academic should be informed to the General Body every year. If the credit
and debits of the Society exceeds Rs 10, 000/- every year, the annual accounts
should be audited by a Graduate Auditor. If the credit and
bits of society is below Rs.10,000/- than a Graduate member of the society can audit
the accounts. Such an auditor will be appointed by General body. If the credit and
debit of the society is below Rs.2,500/- the accounts can be audited by the member
of the society who has studied upto SSLC.

The right of the member to inspect the documents of the Society.

Any member of the society can inspect the ledger in the society and take copies of
the ledger. The member of the society can go through the executive committee
documents and accounts of the society during the office hours of the society and
there is no charge for that. But if the member wants a copy of the documents. he
must pay Rs 2/- per copy and get the extracts of the documents

The Punishment given to The member of the Executive Body and General Body. For
the Mistakes Done by Them

If any rnember of the society. who is violating the rules and regulations of the Society
will be fixed Rs.40/- It will be decided by the executive committee, then and there

The Ways and Means to protect the Properties and Funds of the Society

Immovable properties can be purchased from the funds of the Society No Salary or
wages should be taken from the funds of the society, by the General body members,
or executive members or any of the members, who are holding any posts in the
society. The Funds of the society should not be distributed to the members of the
society of the society either freely or by way of share in the profits of the society.

The Funds of the Society can be invested in the following ways:

Loan Bonds of TamilNadu Government

The Loans Bonds of Central Government

National Savings Certificates

Post Office Savings Account

The Units of Unit Trust of India

The other Loan Bonds issued then and there by the Tamil Nadu Government
The Welfare of Society Workers:-

The Secretary of the society can employee servants on daily wages, as on monthly
salary, according to necessity and convenience. The appointment of workers in
under the central of executive committee.

23. Annual General body meeting

The General body meeting should be convened within the month of September after
the expiry of the Financial year of the society. Twenty one days notice should be
given to the members of the society, before the convening of the General body
meeting. The Secretary will do the necessary arrangement to convene the General
body meetings. The Secrtary will send all the particulars, regarding the rules and
regulations, date, time, and place and the subjects to the dealt on the date of
convening of the General body meeting. The secretary should all the proceedings of
the society within two months, after the end of General body meeting every year.
The Secretary should decide the following three subjects in the General body
meeting every year.

if To get the consent of the members of the society of the credit and debits accounts
of the society in the proceedings financial year

To get the consent of the executive committee of the Annual credit and debits of the
society and its accounts of the proceedings Financial year.

To appoint an auditor for the current financial year

Quorum

For every General body meeting there must be atleast 2/3 of the majority members
wing quorum should be present. If 50 % of the members give their consent to
convene the meeting the secretary can conduct the meeting. If the quorum is not
formed within half-an-hour of the appointed time, the general body meeting may be
adjourned to the next week on the same day same time and in the same place.

Extra ordinary General Body meeting:-

The Extra ordinary can be convened to get the permission of important decisions,
few the executive committee and the General body. The General body members can
apply to the executive committee of the society. The convene the extra ordinary
general body meeting. There must be a minimum of 3/4 members should be present
in the extra —ordinary general body meeting. The secretary should be making the
arrangements to convene the extra ordinary general body meeting. The General
body meeting will take special decisions on the following subjects.

To change the documents of the society

To change the bye-laws of the Rules and regulations of the Society

To divide the society into two divisions.

To change the name of the society

To take decisions on the dissolution of the society.

25) The documents that should be kept for the Perusal of the Society Members The
following documents will be kept for perusal

Members admission registrar

The Bye laws of the society

The file relating to the copies of the original Documents to be sent to the District
Registrar of the society

The minute Book

Daily Balance of cash account Registrar

The Secretary and Treasurer should write down the daily accounts in the following
ledgers. as mentioned below

Annual Audit Report

The bill books with counter files

Vouchers showing the payments made for expenditure

Ledger

Monthly Ledger.

Letters-correspondence file

The ledger showing the details of immovable properties.

The ledger showing the balance of subscription to be collected

The ledger showing the letter posted to several parties.

Ledger showing the details of postal stamps used and unused.

The member of the society have got right to peruse the above 15 items of the
ledgers, in the presence of the secretary of the society during the office hours of the
society

26. The Mode of Bank Accounts

The bank account of the society should be started in the name of the society as a
joint account and the sign authority will be President and Treasurer of the society.

27 The method of maintaining the day to day accounts of the society

It is the duty of the secretary and Treasurer of the society to write down the daily
accounts in the following ledger, as mentioned below

(A) Monthly Ledger

Daily Cash Register

The Secretary and the treasurer should write down the daily credit and debit
accounts in this registrar, The accounts should be completed each day after
deducting the debit from the credit amount, in the Registrar.

Receipt Book
The Secretary must maintain a receipt book with counterfoil and whenever if any
member pays any amounts the amount received should be written in the counterfoil
and the original receipts should be given to the party

Expenditure list voucher

An expenditure list should be annexed to the register for the daily expenditure
incurred

Ledger A ledger should be maintained containing all the expenditure

The participation of District Registrar in the society Meeting.

The District Registrar or his Representatives may participate in the society meeting.
The District Registrar or his representatives may book into all the documents of the
society and also take hints regarding the proceedings of the society The District
Registrar or his subordinates can participate in the Annual General Body meeting
and peruse the documents

28. Other Points Regarding the Resolutions passed by the Society

If the society is dissolved, the members of the society should not share the
properties of the society. The society should be handed over the another society,
having similar by-laws.

Director's period is vacant in the middle, the executive committee can appoint
another person in that place. His period will be in that of the Directors

If any problem is to be decided, the president and the secretary can appoint a 3-
member committee and solve the problems

No confidence motion can be brought by 213 majority of the members of the society.
This is decided by special General body meeting