Tendernotice 1
Tendernotice 1
a/ The interested bidder can download the NIT/bidding document from the website
http://jktenders.gov.in
b/ To participate in bidding process, bidders have to get (DSC) “Digital Signature Certificate” as
per Information Technology Act-2000, to participate in online bidding. This certificate will be
required for digitally signing the bid. Bidders can get above mentioned digital certificate from
any approved vendors. The Bidders, who already possess valid (DSC) Digital Signature
Certificates, need not to procure new Digital Signature Certificate.
c/ The bidders have to submit their bids online in electronic format with Digital Signature. The
bids cannot be uploaded without Digital Signature. No Proposal will be accepted in physical
form.
d/ Bids will be opened online as per time schedule mentioned in Para 3(c).
e/ Before submission of online bids, bidders must ensure that scanned copies of all the
necessary documents have been attached with bid.
f/ The department will not be responsible for delay in online submission of bids whatsoever
reasons may be.
g/ All the required information for bid must be filled and submitted online.
04. The date and time of opening of Financial-Bids will be notified on Web Site
www.jktenders.gov.inandconveyed to the bidders automatically through an e-mail
message on their e-mail address / SMS on their
05. The bid for the work shall remain open for acceptance for a period of 120 days from the date
of opening of bids. If any bidder/tenderer withdraws his bid/tender before the said period or
makes any modifications in the terms and conditions of the bid, the said earnest money
shall stand forfeited.
EOI NO XXXXXX
EXPRESSION OF INTEREST CUM REQUEST FOR PROPOSAL FOR PROVIDING
STRUCTURAL DESIGN INCLUDING NECESSARY SOIL TESTING, SUPPLY OF
STRUCTURAL / ARCHITECTURAL / OTHER NECESSARY DRAWINGS, BOQ AND
NECESSARY CONSULTANCY OF THE SAME FOR VARIOUS BUILDINGS FALLING
UNDER THE JURISDICTION OF PWD (R&B) DIVISION BHADERWAH FOR THE YEAR
2025-26 OF PWD IN UT J&K.
Plumbing, Sanitary, Landscaping and design of all other relevant services required to
make the building habitable & functional besides, preparation of cost estimate and all
familiar in use of local material for passive solar design to run in cold harsh winter as
4. Any Govt. Employee/ Spouse are not allowed to participate in the tenders.
1. SCOPE OF WORK
A. The successful Architectural Firms shall be required to provide services in respect of the
following fields for various building projects proposed for execution with in Union Territory
of J&K limits:
approved and vetted from IIT / NIT/ Design Directorate/ GCET Jammu as per the
directions of PWD (R&B).The vetting fees if any, shall be paid by the Contractor.
8. Sanitary, plumbing, drainage, water supply, sewerage & landscape etc. design and
drawings.
10. Heating, ventilation & Air-conditioning and other mechanical systems design and
drawings.
12. Design and drawings of Fire detection, fire protection and security alarms with BOQ.
16. Assisting PWD (R&B), Union Territory of J&K in preparation of tender document and
later in the processing of the tender bids received till finalization of award.
2. INSTRUCTIONS TO BIDDERS
2.1. The applicants are strictly advised to submit only the required/relevant documents
for empanelment & categorization and should avoid submitting irrelevant documents
2.2. The evaluation for categorization of the applicants shall be made as per the details
provided in Annexure-B.
2.3. The applicants are requested to furnish all information and documents as called for
2.4. All accompanying documents must be clearly initialed by the Authorized Signatory.
2.5. Any proposal received after the closing of due date and time shall not be considered.
PWD (R&B), Union Territory of J&K shall retain all the documents submitted by the
applicant.
2.6. All bids submitted by the applicants by due date and time shall be opened online in
the office of Executive Engineer PWD (R&B) Division Bhaderwah on 18-06-2025 at
12:00 P.M in the presence of such applicants who choose to attend the opening
process.
2.8. The bidder may properly check the documents before submission to ensure that all
2.9. At any time prior to opening of proposals, PWD (R&B), either at their own initiative or
2.10. The bids shall remain valid for a period of 120 days from the date of opening.
2.11. Executive Engineer PWD (R&B) Division Bhaderwah also reserves the right to
remove the Architect from the panel if he fails to provide services as per requirement
2.12. The Stages for payment as mentioned in S.No. 5 shall remain same for every
assignment / project.
attached format with all supporting documents for all the credentials claimed.
2.14. Selection shall be done on the basis of experience, available human resource and
1.1. The Consultant should be duly registered with National Council of Architect /
1.2. The applicant for Architecture firm should have minimum qualifications for an
architect shall be the qualifications as provided for in the Architects Act, 1972 for
registration with the Council of Architecture. Documentary evidence is required to be
submitted.
1.3. The applicant for Engineering and other structural services should have a min
of civil Engineering division from Institution of Engineers (India) or the statutory body
required to be submitted.
1.4. The applicant for town planning should have a minimum qualification of graduate or
post- graduate degree in town and country planning and Associate Membership of
1.5. The applicant for Landscape Architect should have a minimum qualification of
1.6. The Applicant shall have to provide detailed profile of the company/Firm/ proprietor/
than the rank of Executive Engineer, Project Head/Site In-charge are required.
1.8. The applicant should have a PAN card. Documentary evidence is required to be submitted.
1.9. Copy of GSTR-3B Latest Clearance Certificate for the Month of April 2025 / Latest
Quarter.
1.10. Documentary evidence is required to be submitted.
1.11. The applicant shall submit an undertaking that the Firm has not been black listed
1.12. The applicant shall submit duly signed and stamped EOI/RFP document.
1.13. The applicant shall disclose the litigation history of the Firm/company as per
Annexure-G.
1.14. The applicant shall fill up all the enclosed Annexures and submit dully signed and
stamped.
1.15. The applicant should be empaneled with PWD (R&B) Department Jammu vide Chief
Engineer letter No. CEJ/4091-4116 dated 24/12/2019.
Note:
The Architect shall after taking instructions from the client render the following services:-
a) Ascertain client’s requirements, examine site constraints & potential and prepare a
preliminary drawings, sketches for client’s approval along with preliminary estimate
Prepare drawings necessary for clients / statutory approval and ensure compliance to
codes, standards and legislations as applicable and assist the client in obtaining the
Construction Stage:-
1) Design, prepare and issue working drawings and details for proper execution of works for
civil works and allied services, during construction. The structural design shall have to
be submitted in hard & soft copies including design calculations to PWD (R&B)
department,
2) Inspect, supervise and evaluate the construction works during execution and
wherever necessary, clarify any decision, offer interpretation of the drawings
/specifications.
e) Completion Stage:-
Prepare and submit at least 04 sets of as built drawings including services and
structure in hard and soft copies
f) The consultant/architect/Engineer/Firm shall perform all other duties and functions
as specified by the Engineer-in-charge.
g) Paying periodic site visits during execution of work as per the requirement and /or on
demand of PWD (R&B)
h) On the basis of on-site observations, the architect/Firm shall look into the
architectural defects and deficiencies in the work of contractor. Such defects shall be
intimated to PWD (R&B), for timely rectification by the contractor.
5. SCHEDULE OF PAYMENTS UNDER CONTRACT ADMISSIBLE UPONALLOTMENT.
The payment shall be made as per the following schedule only after the approval/vetting of
structure Design/calculations in accordance with the Design Directorate Jammu, IIT, NIT
Jammu/Kashmir or any other recognized institute.
Stage 1 5%
Upon Complete Detailed Survey, Soil
Investigation, preparation and submission of
working drawings, Schedule of Specifications,
cost estimate and schedule of quantities
(BOQ), DPRs on Conceptual Drawings.
Stage 2
20%
On submitting detailed working drawings and
other details of the services vetted by 3rd party
required for commencement of
work at site.
Construction Stages
The Firm/Consultant shall be required to visit site as & when required and the
remaining 2% shall be paid on account of his successful visits.
Note: In case any of the components of the services mentioned above are not
demanded by PWD (R&B), Union Territory of J&K this shall not have any bearing on
The final fee payable to the Architect shall be computed on the actual work done cost
SPECIAL CONDITIONS:
i. The PWD (R&B), Union Territory Of J&K reserves the right to terminate this contract
at any time by giving two months notice to the Architect without assignment any
reasons. In that case, accounts will be settled in accordance with the terms and
conditions and stipulations of this allotment of work for the work done upto the stage
of termination, PWD (R&B), Union Territory Of J&K may rescind the contract on
period for performance of such stage(s) is extended by the PWD (R&B), Union Territory
Of J&K on the written request made by the Architect, giving reasons for
discretion of the PWD (R&B), Union Territory of J&K. If any delay is caused in
the PWD (R&B), Union Territory of J&K, Firm shall be entitled to extension in time for
ii. The Architect shall have full responsibility for items of work, described in the scope of
work.
PWD (R&B), Union Territory of J&K will have full access to the details of the features
for the purpose of scrutiny for satisfying themselves as to their correctness and
soundness. The structural engineers of the building will render all possible help for
Union Territory of J&K shall not absolve the firm of their responsibility and firm will
iii. The Firm shall not make any deviation, alteration or omission from the approved
drawings, without prior consent of the PWD (R&B), Union Territory of J&K.
iv. The Firm shall exercise all reasonable skill, care and diligence in the discharge of their
duties and shall exercise such general superintendence and the inspection in regard
to such works as may be necessary to ensure that works are being executed in
accordance with contract documents and shall endeavor to guard the interest of the
PWD (R&B), Union Territory of J&K against the detects and deficiencies in the work of
the contract.
v. The PWD (R&B), Union Territory of J&K shall have the liberty to postpone or not to
execute any work and the firm shall not entitle to any compensation for non-executed
part of the work except that the fees of the firm upto the stage of work then
completed.
vi. The Architect/Consultant/ Engineer/ Firm shall help the contractor and the PWD
(R&B), Union Territory of J&K in the preparation of PERT chart and critical path
method necessary to control and guide the various operations involved in the project.
prevailing Indian Standards i.e National building code of building services, IS 456 for
designing of building structures of various types i.e R.C.C. framed and Load Bearing
professionals.
ix. The consultant / Architect/Engineer/ firm should have a licensed software with
respect to their professional works i.e. AutoCAD, Microsoft project, Primavera, staad,
i. Litigation History
The Applicant should provide accurate information on any litigation or arbitration resulting
from contracts completed or under its execution over the last two(02) years. A consistent
history of litigations against the Applicant may result in disqualification of the application
for empanelment, at the discretion of Chief Engineer, PWD (R&B), Union Territory of J&K.
initially dispute shall be resolved at the level of Superintending Engineer, PWD (R&B), Union
Territory Of J&K. If dispute still remains unresolved, then the dispute shall be referred to
the Chief
Engineer, PWD (R&B), Union Territory Of J&K and his decision in this regard will be final
If at any time during the currency of the contract period Architectural Consultancy is to be
done through some other agency or through its own engineering staff/Architect, the
University is at liberty to do so and the Architect will have no claim whatsoever on this
account
8. TERMINATION.
The name of consulting Architect/Engineering Firm will be liable to be deleted from the list
of empanelment by the Chief Engineer, PWD (R&B), Union Territory Of J&K on following
grounds:
Engineer in charge.
e) Continued physical absence of the key person(s)/experts for the project assigned.
The PWD (R&B), Union Territory of J&K shall notify its program of inspection to the
Architect/Firm who will depute their respective representatives to be present during the
site inspections.
(Note):- The Department can reject the contract at any time if required without
assigning any reason thereof.
No.:- EE/PWD/R&B/BHD/2025-26/642-53
Dated :- 02-06-2025
Sd/-
(Er. Rajinder Kumar)
Executive Engineer
PWD (R&B) Division
Bhaderwah
Copy to the:-
1. Principal Secretary to Govt. PW (R&B), Department J&K Civil Secretariat-
Jammu/Srinagar for favour of information please.
2. Chief Engineer PW (R&B) Department Chenab Zone Batote for favour of information
please.
3. District Development Commissioner Doda for favour of information please.
4. Superintending Engineer PWD (R&B) Circle, Doda - Kishtwar for favour of
information please.
5. Joint Director Information Department for publication of tender notice in three
leading Daily Newspaper.
6-11 Executive Engineer PWD (R&B) Doda / Kishtwar/ Ramban/ Chatroo/ Marwah/
Gandoh for favour of information please.
12. District Information Office Doda for favour of information please.
“Annexure D”
Whether
S.N Name Scope Date of
Owner/ Project Cost
Allotment
o o of Client Commencemen
t Order
f Project Work
enclosed or not
1
2
3
4
5
6
S. Relevant Remarks
Name Designation Qualification Experience
No.
UNDERTAKING
We hereby confirm that FIRM NAME is not involved in any kind of Litigation or Arbitration.
Neither the firm has been blacklisted by any Central Govt. / State Govt./PSU/ Govt. Bodies
/ Autonomous Institution.
Deponent
VERIFICATION
Verified today _______ day of __________ 202__ at ________________ that the contents of this
affidavit given above are true and correct to the best of my knowledge and belief and nothing has
been concealed therein.
Deponent