Scribd
Upload
7 views26 pages

ECA Presentation - IUs

The document outlines the entrance conference for the CY 2023 audit of the Department of Education's Schools Division Office in Romblon, detailing the objectives, agenda, and audit requirements. It specifies the audit thrust, accounts for audit, and other areas to be considered, including compliance with various laws and regulations. Additionally, it emphasizes the responsibilities of both the agency and the auditor, along with the timeline for report submissions.

Uploaded by

Raevin Daniel Repizo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
7 views26 pages

ECA Presentation - IUs

The document outlines the entrance conference for the CY 2023 audit of the Department of Education's Schools Division Office in Romblon, detailing the objectives, agenda, and audit requirements. It specifies the audit thrust, accounts for audit, and other areas to be considered, including compliance with various laws and regulations. Additionally, it emphasizes the responsibilities of both the agency and the auditor, along with the timeline for report submissions.

Uploaded by

Raevin Daniel Repizo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 26

ENTRANCE CONFERENCE

CY 2023 Audit
DEPARTMENT OF EDUCATION
Schools Division Office – Romblon
Implementing Units

June 14, 2023


Commission on Audit – Region IV-B
National Government Audit Sector (NGAS) – Cluster 5

ORGANIZATIONAL STRUCTURE

 TESDA - Provincial Office  DEPED – Schools Division Office (SDO)


of Romblon
 TESDA - Provincial Training Center (PTC)
 DEPED Implementing Units (IUs)
 TESDA - Romblon National Institute of
Technology (RNIT)  DOLE Field Office & Sub office
OBJECTIVES:
- To communicate with the audited agency the planned
scope, timing of the audit and any significant audit
findings, pursuant to International Standards of
Supreme Audit Institutions (ISSAI) 200:64; and

- To formally inform the management of the audit


requirements, including the responsibilities of the
auditor and the auditee, as a matter of professional
courtesy and engagement direction.
AGENDA:
 Audit thrust for CY 2023 transactions
 Audit requirements
 Issuance of reports in the course of audit
 Assignment of focal person/s
AUDIT THRUST FOR
CY 2023 TRANSACTIONS
APPLICATION OF MATERIALITY
• Financial Audit shall depend on the assessment of
risks on the financial statements of the agency and the
computation of materiality thresholds based on the
Guidelines in Determining and Using the Materiality
Threshold in Financial Audit (COA Resolution No. 2019-
016 dated June 25, 2019)
ACCOUNTS FOR AUDIT
 Cash and Cash Equivalents
 Cash Advances
 Receivables
 Inventory and Property Management
 Trust Liabilities and Payable Accounts
 Revenue and Expenses Accounts
 Financial Assistance/Subsidy
OTHER AUDIT AREAS
 Budget control, execution, monitoring and reporting
 Programs/projects/activities (PPAs)
• Basic Education Facilities
 COVID-19 Funds
 Disaster Risk Reduction and Management Fund
 Foreign-Assisted projects & ODA-funded projects
 Gender and Development (GAD)
OTHER AUDIT AREAS
 Government Procurement Reform Act (RA No. 9184) and its
Revised Implementing Rules and Regulations

 Irregular/ Unnecessary/ Excessive/ Extravagant and


Unconscionable (IUEEU) Expenditures

 Compliance to CSC-COA-DBM Joint Circular No. 1 s. 2017 dated


June 15, 2017 on the Rules and Regulations Governing Contract
of Service and Job Order Workers in the Government
 Compliance with tax laws, GSIS Act of 1997, Property Insurance
Law, HDMF Law and National Health Insurance Act of 2013

 Other audit areas


OTHER AREAS TO BE CONSIDERED, if there are any.
 Significant/Controversial media items/issues
 Yolanda and Marawi Funds
 National Task Force to End Local Communist Armed
Conflict (NTF-ELCAC) Funds
 Programs/projects not audited for a long time or newly
completed
 Subject of complaints/requests for audit
 Projects impacting sustainable development goals (SDGs)
to transform our world
ADOPTION OF SAMPLING METHODOLOGY
• The Audit Team shall adopt sampling method and be
guided by the COA Policy on Audit Sampling and
Guidelines on Audit Sampling, which are aligned with
pertinent ISSAIs, as adopted under COA Resolution
No. 2021-013 dated June 24, 2021.
Audit Limitations

Although the audit is designed to provide reasonable


assurance of detecting errors and irregularities that are
material to the financial statements, it is not designed and
cannot be relied upon to disclose ALL fraud, defalcations,
or other irregularities.
AUDIT REQUIREMENTS
AGENCY RESPONSIBILITIES
 Preparation and fair presentation of Financial
Statements (FS)
 Submission of FS on deadlines set by the Commission
on Audit
 Making all financial records and reports and related
information available to the audit team
 issuing the Management Representation Letter (MRL)
MONTHLT REPORTS
Reports Prescribed Date of Submission Legal Basis
Official Receipts, Disbursement Vouchers
and supporting documents, Journal Entry
Vouchers (JEVs) with corresponding reports
and journals Section 7.2.1(a) of COA Circular
No. 2009-006 dated September
Reports on Collection and Deposits; Reports
on Checks Issued; Report on Advice to Debit Within 10 days of the following 15, 2009 (Rules and Regulations
Account Issued month on Settlement of Accounts)

Monthly Pre-closing Trial Balances and other


reports for each fund
Report of Accountability for Accountable Appendix 67, GAM for NGAs, Volume
Forms II
Monthly Bank Reconciliation Within 20 days after receipt of Sections 5 & 7, Chapter 21 of GAM
the monthly Bank Statement for NGAs, Volume I
Consolidated Quarterly Report on 25th of the last month of the COA Circular No. 2013-004 dated
Government Projects/ Programs/ Activities quarter January 30, 2013

15
REPORTS
Reports Prescribed Date of Submission Legal Basis
Quarterly Physical and Financial
Accomplishments for Scholarship Within 30 days after the end
Programs Section 101 of the GAA of FY 2023
of each quarter

Quarterly Report on Request for Write-off On or before the end of the COA Circular No. 2016-005 dated
(QRRWO) last month of the Quarter December 19, 2016
Actual Maintenance and Other Operating Within 10 days after the end
Expenses (MOOE) & Capital Outlay (CO) of each semester
Provided by the Agency to the Auditing
Units/Audit Teams

16
REPORTS
Reports Prescribed Date of Submission Legal Basis
Annual Financial Statements On or before January 31 of the Sec. 60, Chapter 19, GAM for
following year NGAs, Volume I
Report on Physical Count of Property, On or before January 31 of the Sec. 38, GAM for NGAs, Volume I
Plant and Equipment (RPCPPE) following year
Report on Physical Count of Semi- On or before January 31 of the Annex A.9 of COA Circular 2022-
Expendable Property (RPCSP) following year 004 dated May 31, 2022
Report on the Physical Count of Not later than July 31 and
Inventories (RPCI) Appendix 66, GAM for NGAs,
January 31 of each year for the
Volume II
1st and 2nd Semester
Contracts/Purchase Orders (POs) Within 5 days upon execution of COA Circular No. 2009-001 dated
contract/PO February 12, 2009
GAD Plan and Budget 5th working day from receipt of
the approved plan from PCW COA Circular No. 2014-001 dated
GAD Accomplishment Report 5th working day from the end of March 18, 2014
January of the preceeding year 17
OTHER REPORTS
 Status of Implementation of Prior Years’ Audit
Recommendations (SIPYAR)
 Status Reports on Unliquidated Cash Advances, Fund
Transfers and Other Receivables (SUCAFTOR)
 Policy guidelines/orders/resolutions and other relevant
issuances of the agency
 Other reports, schedules and/or analysis that the auditor
may require (Schedules of receivables, payables, etc.,)
ISSUANCE OF REPORTS IN
THE COURSE OF AUDIT
RESPONSIBILITIES OF THE AUDITOR
Perform procedures to obtain audit evidence such as:
 Internal control review
 Examination of documents/records/reports
 Analysis
 Confirmation
 Inspection
ISSUANCE OF AOM, NS, ND and NC
REPORTS BY THE AUDIT TEAM

Reports Date of Issuance


Statement of Audit Suspension, Within fifteen (15) calendar days
Disallowances and Charges from the end of each quarter
(SASDC)
CY 2023 Management Letter (ML) April 15, 2024

22
ASSIGNMENT OF FOCAL
PERSON/S
ASSISTANCE FROM MANAGEMENT
 Assignment of focal person/s to facilitate meetings &
requests relative to audit
 Preparing schedules or analyses and providing needed
documents
 Access to the work of internal auditors to facilitate
review of internal control & risk assessment
 Workspace
 Facilitating requirements for field inspections and
observations
AUDITEE’S FEEDBACK
 to assess the audit team’s performance in the field
 a tool to ensure COA’s commitment to quality service
Thank you!

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy