Scribd
Upload
4 views8 pages

4.08 - Modifying Data is Excel (3)

The document provides a guide on using conditional formatting in Excel to highlight cells based on specific criteria, such as values greater than a certain number or above average. It includes step-by-step instructions for applying and clearing conditional formatting rules, as well as using formulas to customize formatting. Examples include highlighting odd numbers and specific text values, demonstrating how to apply formulas across selected ranges.

Uploaded by

voyeti3188
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
4 views8 pages

4.08 - Modifying Data is Excel (3)

The document provides a guide on using conditional formatting in Excel to highlight cells based on specific criteria, such as values greater than a certain number or above average. It includes step-by-step instructions for applying and clearing conditional formatting rules, as well as using formulas to customize formatting. Examples include highlighting odd numbers and specific text values, demonstrating how to apply formulas across selected ranges.

Uploaded by

voyeti3188
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 8

MODIFYING DATA IN EXCEL (3)

Conditional formatting in Excel enables you to highlight cells with a certain color, depending on
the cell's value.

Highlight Cells Rules

To highlight cells that are greater than a value, execute the following steps.

Step 1 : Select the range A1:A10.

Step 2 : On the Home tab, in the Styles group, click Conditional Formatting.

Step 3 : Click Highlight Cells Rules, Greater Than.

© 2024 Athena Global Education. All Rights Reserved


Step 4 : Enter the value 80 and select a formatting style.

Step 5 : Click OK.

Result. Excel highlights the cells that are greater than 80.

Step 6 : Change the value of cell A1 to 81.

Result. Excel changes the format of cell A1 automatically.

Note: You can also use this category (see step 3) to highlight cells that are less than a value,
between two values, equal to a value, cells that contain specific text, dates (today, last week, next
month, etc.), duplicates or unique values.

Clear Rules

To clear a Conditional Formatting Rule, execute the following steps.

© 2024 Athena Global Education. All Rights Reserved


Step 1 : Select the range A1:A10.

Step 2: On the Home tab, in the Styles group, click Conditional Formatting.

Step 3: Click Clear Rules, Clear Rules from Selected Cells.

Top/Bottom Rules

To highlight cells that are above average, execute the following steps.

Step 1 : Select the range A1:A10.

© 2024 Athena Global Education. All Rights Reserved


Step 2: On the Home tab, in the Styles group, click Conditional Formatting.

Step 3: Click Top/Bottom Rules, Above Average.

Step 4 : Select a formatting style.

Step 5: Click OK.

© 2024 Athena Global Education. All Rights Reserved


Result. Excel calculates the average (42.5) and formats the cells that are above this average.

Note: You can also use this category (see step 3) to highlight the top n items, the top n percent, the
bottom n items, the bottom n percent of cells that are below average.

Conditional Formatting with Formulas

Take your Excel skills to the next level and use a formula to determine which cells to format. Formulas
that apply conditional formatting must evaluate to TRUE or FALSE.

Step 1 : Select the range A1:E5.

Step 2 : On the Home tab, in the Styles group, click Conditional Formatting.

Step 3 : Click New Rule.

© 2024 Athena Global Education. All Rights Reserved


Step 4 :Select 'Use a formula to determine which cells to format'.
Step 5 : Enter the formula =ISODD(A1)
Step 6 : Select a formatting style and click OK.

Result. Excel highlights all odd numbers.

© 2024 Athena Global Education. All Rights Reserved


Explanation: Always write the formula for the upper-left cell in the selected range. Excel
automatically copies the formula to the other cells. Thus, cell A2 contains the formula =ISODD(A2),
cell A3 contains the formula =ISODD(A3), etc.

Here's Another Example.

Step : 7 Select the range A2:D7.

Step 8 : Repeat steps 2-4 above.


Step 9 : Enter the formula =$C2="USA"
Step 10 : Select a formatting style and click OK.

Result. Excel highlights all USA orders.

© 2024 Athena Global Education. All Rights Reserved


Explanation: We fixed the reference to column C by placing a $ symbol in front of the column letter
($C2). As a result, cell B2, C2 and cell D2 also contain the formula =$C2="USA", cell A3, B3, C3 and
D3 contain the formula =$C3="USA", etc.

© 2024 Athena Global Education. All Rights Reserved

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy