WONDERFUL &

MEMORABLE

EVENTS

BY: Klydhel Anne C. Del Mundo

I. Company Profile

a. Name of Company

Wonderful & Memorable Events

Wonderful & Memorable events is an event

planning and coordination establishment with the
creative capacity to design and execute an
memorable event. It is a full service event that
provides complete planning, consulting and
supervision for social & corporate gatherings. The
owner of this event came up to this name of company because they want to be the
one who will help the clients to achieve they want for their occasions, and give
their wonderful and memorable events.

The Logo of Wonderful & Memorable company is easily to recognize the

clients. This company has an image of circle of flowers symbolize a gratitude, and
Capital Letter of W symbolize a wonderful & memorable events that give to
them.

b. Address/Email Address

Location : Barangay Malabanban Sur, Candelaria, Quezon

Email Address : wonderfulmemorableevents@gmail.com

c. Contact number/Social Media account

Contact number: 09169669181

Social Media Account: https://www.facebook.com/klengbang

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II. Letter of Intent

December 20, 2021

Dear Ms. Vien Ilagan

Candelaria, Quezon

Good day!

Thankyou for cantacting Wonderful & Memorable Events, regarding your son’s upcoming
birthday celebration. It is truly a special time in his life and we would love to be part of such an
event.

Wonderful & Memorable Events has a great experience in creating memorable events. We
specialize in themed birthday parties specicifically catered to our clients’ like interests. If you
decide to hire our company to organize your son’s birthday party, we will make sure that you
will be able to take part in all the desicions to ensure that he will have the special day that he
deserves.

Attached are the details of the event and the pricing for your perusal. Should you have any
questions or inquiries, please do not hesitate to contact me via cellphone number 09169669181
or email me at wonderfulmemorableevents@gmail.com so that we may discuss them in more
detail.

Thank you very much and looking forward for your positive response!

Klydhel Anne C. Del Mundo

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 Ownwer/Manager

III. Program/Invitation

* Souvenir

* AVENGERS KEY CHAIN

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IV. Flow of Program

i. Entrance of the entrace and the family

ii. Opening Remarks

iii. Mascot Show (Highlights of the Event)

iv. Photo session

v. Birthday Song (blowing candles)

vi. Prayer Dinner

vii. Audio Video Presentation

viii. Games/Clown Show

ix. Thankyou speech

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V. Budget A. Actual Expenses

A.-Actual Expenses- 100 pax

Venue 40,000
Lights and Sound 15,000
▪ 2 units SRX Speakers
▪ 4 units EVPX/M-Audio Monitor Speakers
▪ 2 units Keiver Power Amplifiers
▪ 2 units Shure Wireless Microphones
▪ 12 Units PAR-LED stage Lights
Photography and Videography 20,000
a) Printed album with 20-30 best shots
b) Professional video coverage of the entire event
c) Video lighting and audio equipment
d) Provide you DVD (edited and raw)
Food Catering Services
Villestas Catering Services
▪ appetizer 35,000
▪ 1 vegetable dish
▪ 1 fish dish
▪ 1 meat dish
▪ 1 pasta or noodle dish
▪ steamed rice
▪ dessert
▪ Cocumber lemonade
▪ water and ice
Safety Material 6, 000
▪ Customized Face Mask
Proof of Registration/Contract 4, 000
▪ Brgy. Clearance

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 ▪ Mayor’s Permit
▪ LGU
▪ IATF Permit
▪ DTI122500

Cakes And Cupcakes 4,000

Entertainment
▪ Mascot 17,000
▪ Magician
▪ Games Prizes
Set-Up 12, 000
▪ Decoration
▪ Costume

Invitation 4,000
▪ Paper and Printing
Souvenirs 3,000
▪ Customized Souvenirs
Subtotal PHP 160,000
15% Contingency Fund 24,000
10% Service Charge 16,000
12% sales Tax 19,200
Income(20%) 32,000

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VI. Company Profile

A. Name of Company

Wonderful & Memorable Events

Location : Barangay Malabanban Sur, Candelaria,

Quezon

Email Address :
wonderfulmemorableevents@gmail.com

Contact number: 09169669181

Social Media Account: https://www.facebook.com/klengbang

B. Services Offered
The event company offered services such as:
 Event location
 Food
 Flower & Balloon Arrangements
 Catering
 Entertainmet
 Invitation Cards
 Photography Services

C. Tell about the Owner/History

The name of the owner of this event company is Klydhel Anne Del Mundo.
The history of this company name is she was inspired by a YouTube vlogger when
they got married, and the venue and place were so beautiful. So because of that, she
admired the event organizer of that event. So that's why "WONDERFUL &
MEMORABLE" is the name of the company because, the most important event in

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 your life can happen only once. So when that happens, make that event wonderful and
memorable to your clients.

D. Vision/Mission/Goal

Mission

To exceeding the expectations of our Clients through innovative ideas and the
delivery of excellent service.

Vision

To ensure client satisfaction and loyalty as we deliver personal and unique

experiences that are beyond expectation and create long term loyal relationships
by consistently providing outstanding service that creates an overall extraordinary
event experience.

Goals

 To provide and give the perfect event experience and always keep our client’s
happy.

 To exceed the client’s goals.

 To provide event management service experience that clearly communicates to

client’s want in the affordable rates.

E. Testimonials

“They were aware of the time and did not waste it, they have planned it well
and also had an ice breaker at the end such as the mini games, in that way the webinar
was helpful and at the same time entertaining.” - Pat Velazques

“Thank you organizers for giving us an opportunity to be a participant of this

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 event.” - Junie

VII. CAPABILITY TO ARRANGE THE EVENT

Organizational Chart

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Duties and Responsibilities

Event Director/Manager Duties and Responsibilities

 Keeps record of how each task related to the event is progressing in terms of planning
and execution.
 Makes every effort to gain a thorough grasp of what the event is all about from the host,
including how the event should be planned (Taste of the client)
 Acts as a link between the event (in this case, the event's host) and external bodies.
 Assists the organizing committee with recruitment and training/coaching for the event.
 Creating policies for event management in general
 Oversight of an event's production process
 Ensure that all event staff and workers follow the management policies in place to ensure
that there are no hiccups throughout the event.

Event Logistics
 Event logistics is the planning and management of technical and logistical support
services to ensure the seamless execution of an event.
 These services cover both tangible and intangible aspects, such as event swag,
merchandise, venues, transport, registration platform, and so on.

Event Coordinator Duties and Responsibilities

 Creating event proposals that meet customer needs and delivering proposals on time
 Keeping good relationships with vendors and venues
 Organizing parts of the event, such as the venue, seating, dining, and guest list
 Delegating event planning work to other members of the team as needed
 Demonstrating to clients a thorough understanding of venues and vendor services, as well
as giving clients tours of venue options
 Organizing entertainment for the event, such as music, performers, and guest speakers
 Keeping to a budget while preparing event details

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  Creating thorough and legible financial reports, as well as issuing invoices and collecting
payments on time.

Program Coordinator Duties and Responsibilities

 Assist with the planning and coordination of a program's activities.

 Ensure that policies and practices are followed.
 Keep track of the project's budget and expenditures/transactions.
 Take care of the project's financial administration.
 Assist in the development of positive relationships both inside the team and with external
parties.
 Keep everyone on the team informed about important project details.
 To guarantee maximum productivity, communicate with team members.
 Schedule and organize meetings/events, as well as keep track of the agenda.

Venue Coordinator Duties and Responsibilities

 Creating event proposals that meet customer needs and delivering proposals on time
 Keeping good relationships with vendors and venues
 Planning parts of the event, such as the location, seating, dining, and guest list Delegating
event planning chores to other members of the team as needed
 Clients' solid understanding of venues and vendor products is demonstrated by taking
them on tours of venue options.
 Organizing event entertainment, such as music, performers, and special guests.
 speakers
 Maintaining a tight budget while preparing event details

Equipment Coordinator Duties and Responsibilities

 Under the instruction of the event director, set up the equipment room prior to the start of
the event.
 As needed and available, recruit and oversee equipment personnel in the performance of
these duties and responsibilities.

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  Inventory equipment prior to the start of the event to determine whether or not to
purchase it.
 requirements.
 Propose the event's equipment requirements, provider, and budget.
 Create purchase orders depending on the event's needs and timeline.
 Receiving, inspecting, inventorying, and storing equipment
 Make arrangements with the appropriate board member for the delivery of equipment to
the appropriate volunteers.

Promotions Coordinator Duties and Responsibilities

 Promote sales force performance by coordinating promotions incrementally.

 Assist with the creation and implementation of sales force campaigns.
 Create supplementary resources such as brochures, flyers, scripts, movies, and field
reports communication.
 Investigate the promotional efforts of competitors and your sales force.
 Participate in community and charitable events as a company representative.
 Assist Account Executives in developing promotional packages for their clients.
 Recognize remote appearances and conduct surveys at all possible promotion locations.
 locations.

Secretarial Duties and Responsibilities

 Answers the phone and ensures that meetings are well-organized and minutes are kept.
 Keeping up with records and administration
 Maintaining legal obligations such as governing papers, charity legislation, and company
law, among others (where relevant).
 Correspondence and communication
 Meetings and conferences are scheduled.
 Assisting with project responsibilities for the director
 Document and file organization

Merchandising Coordinator Duties and Responsibilities

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  All sale campaigns will be monitored, and designs for all goods plans will be prepared.
 For all commercial merchandising endeavors, create budgets.
 Monitor and guarantee that the merchandising budget is followed.
 Collaborate with vendors to recover all missing data.
 Manage and offer updates for technical systems using a current method.
 Supervise and analyze all research and merchandising programs.
 Monitor the storeroom's inventory and verify that it is replenished as needed.

VIII. THE SECRETARIAL

In organizing an event, the secretary's job is to make sure everything runs

smoothly and successfully. This includes planning the meeting, establishing the agenda,
sending out email invitations to attendees, arranging inter-office contact, and maintaining
proper records and administration. A meeting with an unclear aim can lead to
misunderstandings and a waste of time for all those concerned. Holding an event without
a well-defined agenda is not a smart idea. Prepare a detailed agenda that lists all of the
subjects that will be discussed during the meeting and organizes them according to the
organization's needs to make things easy for everyone. This will be accomplished by
communicating with participants in advance in order to provide participants with a
preview of the meeting ahead of time in order to ensure that everything runs smoothly
once the organizers and the participants are in contact, as described above. Sending a
participant an email will assist them in staying on track with their schedule and in being
reminded of the event’s start time. For the sake of clarity, they will create a planner that
includes an outline of the time flow for each activity and distribute it to the organization
as well as participants so that they can keep up during the said event. To have a
successful event experience, double-check any issues that have been handled before
hosting an event. The event's specifics must be meticulously planned. Having all guests,
including the host and organizers, available on the scheduled dates and times helps
everyone to have a more flexible schedule. The necessity of communication becomes
even more apparent when communication across different divisions within an
organization is hindered. Implementing strategies to increase inter-departmental

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communication can help to emphasize the significance of communication and ensure that
information is efficiently conveyed. Building corporate trust and credibility requires
accurate and fast communication between departments. When departments have faith in
one another's ability to deliver accurate data, the extra fact-checking stage may not be
essential. To improve operational efficiency, departments should take steps to verify that
the information they offer to other departments within the company is accurate. If the
correct program is in place, having a road plan that tracks and files all of the
organization's records, as well as a program in place, will assist the organization maintain
effective records and administration, resulting in a more efficient work environment.
Before putting your project into action, as the secretary of your organization, you should
be well-informed about its scope. You'll be able to establish data management methods
that are compatible with your company's and team's data management requirements if
you conduct a complete inventory of all the records you want to manage.

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IX. EVENT AGREEMENT/CONTRACT

EVENT AGREEMENT
Wonderful & Memorable Events

Brgy. Malabanban Sur

Candelaria, Quezon

Phone No. 09169669181

Email: wonderfulmemorableevents@gmail.com

This Event Planning Agreement is entered into November 20, 2021 by and between Ms. Vien
Ilagan, with an address of Masalukot 1, Candelaria Quezon and Wonderful & Memorable Events, with an
address of Malabanban Sur, Candelaria Quezon,m, also individually referred to as birthday party.

1. Event Date & Description.

On January 21, 2022 the Client intends to host the below described event 7th Birthday of her son Mavi
Von Velasquez.

2. Planner Duties. The Client engages the Planner’s services to perform the following duties with regards
to the Event:

a. Total Rental of Events Venue

b. Food and Beverages Services

c. Emergency considerations services

d. Over-all decor services

e. Audio-Visual services

f. Invitations/Miscellaneous or special printings services

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3. The Planner shall obtain the Client’s approval, in writing, before entering into any binding contracts for
the event and/or issuing any non-refundable deposits.

Payment. The Parties agree to the following Payment and Payment Terms:

Total Fee for Services: PHP

Amount/Percentage Due Upon Execution of Agreement: PHP

Balance Due On Day of Event: PHP

4. Cancellation.

By Client. The Client may cancel this Agreement at any time. If the Client cancels up to December 20,
2021 days prior to the Event Date, the Client will be entitled to a full refund. If the Client cancels
December 10 days prior to the Event Date, the Client will be entitled to a fifty percent (50%) refund. If
the Client cancels less than 5 days prior to the Event Date, the Client will not be entitled to a refund.

By Planner. The Planner may cancel this Agreement at any time. If the Planner cancels, the Planner must
provide a suitable, replacement Planner, subject to the Client’s approval, which shall be obtained in
writing. In the alternative, the Planner shall refund all monies previously paid by the Client, with the
exception of any non-refundable deposits, which were agreed to by the Client.

5. Dispute Resolution and Legal Fees. In the event of a dispute arising out of this Contract that cannot be
resolved by mutual agreement, the Parties agree to engage in mediation. If the matter cannot be resolved
through mediation, and legal action ensues, the successful party will be entitled to its legal fees,
including, but not limited to its attorneys’ fees.

Severability. In the event any provision of this Agreement is deemed invalid or unenforceable, in whole
or in part, that part shall be severed from the remainder of the Agreement and all other provisions should
continue in full force and effect as valid and enforceable.

6. Legal and Binding Agreement. This Agreement is legal and binding between the Parties as stated
above. This Agreement may be entered into and is legal and binding both in the United States and
throughout Europe. The Parties each represent that they have the authority to enter into this Agreement.

Entire Agreement. The Parties acknowledge and agree that this Agreement represents the entire
agreement between the Parties. In the event that the Parties desire to change, add, or otherwise modify
any terms, they shall do so in writing to be signed by both parties.

Ms. Vien Ilagan

Client

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Klydhel Anne Del Mundo

Event Manager

ACKNOWLEDGEMENT

Republic of the Philippines)

Candelaria, Quezon ) S.S.

On this ________ day of ___________________, personally appeared before Ms. Vien

Velazques with Community Tax Certificate No. ___________ issued at the __________ on
_____________ and MS. KLYDHEL ANNE DEL MUNDO with Community Tax Certificate
No. __________ issued at ____________ on _______________ representing “Blue Moon
Events"both known to me to be the same persons who executed the foregoing instrument and
they acknowledged to me that the same is their free act and voluntary deed and the true and
voluntary act of the entities they respectively represent.

This Contract consist of 3 pages including the one which this acknowledgement is written all of
which have been signed by the parties and their instrumental witnesses.

IN WITNESS WHEREOF, I have hereunto affixed my signature and my official seal on the
date and place first above written.

NOTARY PUBLIC
Doc. No. _____________
Page No. _____________

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Book No._____________
Series of _____________

X. ATTACHMENTS

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Description of the Event

Mavi’s 7th birthday is on January 27,2022. It's held on Ongville Hotel and Event place
with the theme of Avengers. It is a Memorable Events for him, because 7th year is supposed to
signify some sort of independence since this is usually the age when children enter grade school
after hurdling the pre-school levels. It is therefore seen as an important milestone in the life of a
child. 2. The 7th year is supposed to signify a physical rebirth of some sort.

Event Name: Mavi Von’s 7th Birthday

Date: January 21, 2022
Location: Ongville Hotel ang Event Place
Projected Attendees: 100
Event Theme: Avengers

Program Sequence

i. Entrance of the entrace and the family

ii. Opening Remarks

iii. Mascot Show

iv. Photo session

v. Birthday Song (blowing candles)

vi. Prayer Dinner

vii. Audio Video Presentation

viii. Games/Clown Show

ix. Thankyou speech

▪ Calendar of The Activity

Date Activity

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December 18-20, 2021  Planning the Event
 Budgeting
 Agreement
 Finalizing Location

December 21-23, 2021  Reservation of the Place

 Selection of photographer & videographer

December 27-30, 2021  Rentals reservation needed for the event

January 3-5, 2022  Food Tasting

 Discussion & Finalizing of menu w/caterer

January 7-9, 2022  Finalizing the program, souvenir & invitation

January 10-13, 2022  Bring all the equipment to the venue

January 14-18, 2022  Preparing and designing the venue of the event

January 19, 2021  Checking the venue with client

January 21, 2022  Mavi Von’s Birthday!!

SWOT Analysis

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WONDERFULL & MEMORABLE EVENTS PARTNERS

 Lights and Sounds

Phipab Pro Lights and Sounds
Tiaong, Quezon

 Photography and Videography

Keylight Studio

Poblacion, Candelaria, Quezon

 Food Catering Services

Villestas Catering and Services
Bansalagin St. Pahinga 1

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 Candelaria Quezon

 Souvenirs and Cake

Sparkle Souvenir Shop
Poblacion Candelaria, Quezon

 Venue
Onville Hotel & Event Place
Poblacion, Candelaria, Quezon

EVENT CHECKLIST

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XI. LOCATION MAP OF THE EVENT PLACE

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XII. VENUE:
Ongville Hotel & Event Place

FOOD AND DRINKS

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Appetizer:

 Fish Finger with Honey Mustard Sauce

 Mini Burger

Main Course:

 Fish Fillet
 Chicken Barbecue
 Chapsuey

Dessert:

 Coffee Jelly

Drinks:

 Cocumber Lemonade

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