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Import Procedure

This document outlines the import procedure aimed at minimizing risks during customs clearance for import shipments and standardizing the process for the import team and related sections. It details the scope, related documents, definitions, and the main steps involved in the import process, including document handling, customs declaration, and logistics coordination. Additionally, it specifies the storage duration for various import-related documents.

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3 views3 pages

Import Procedure

This document outlines the import procedure aimed at minimizing risks during customs clearance for import shipments and standardizing the process for the import team and related sections. It details the scope, related documents, definitions, and the main steps involved in the import process, including document handling, customs declaration, and logistics coordination. Additionally, it specifies the storage duration for various import-related documents.

Uploaded by

tranluongduyen20
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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IMPORT PROCEDURE

1. PURPOSE

This procedure is made in order to


- Minimize risk, damage may be occurred during making customs clearance for import
shipment
- Fixed the working process for import team and other related sections.

2. OBJECTS & SCOPE

This procedure is applied for:


- Import & export dept in making customs clearance for import shipment.
- All kind of importation process.

3. RELATED DOCUMENTS

- ISO 9001: 2008


- The company quality book.
- Incoterms 2015
- Trade law, investment law, other circulars, bellow laws documents guidance on import
& export activates within Vietnam territory

4. TERM & DEFINITIONS

- Import team of Import & Export dept is a section with duty of making customs
declaration for import shipment.
- Logistic team of Import & Export dept is a section with duty of making customs
clearance and logistic for import shipment.
- Contract: memo between buyer & seller as incoterm 2000 and 2007 Trade law.
- Shipping docs: all kind of docs (copy or original) related to import goods, including: Bill
of lading, VAT invoice, commercial invoice, packing list, C/O, Insurance certificate.
- Seller/ PPC: is a supplier who directly export, or indirectly.
- Export: a seller or manufacture named in bill of lading.
- Customs Government entity to make customs clearance for import & export shipment
- Carrier/forwarder transport: the import & export goods via sea or air, issuing D/O and
collect of kind of fee related to shipment.
- Inland transportation service offers the inland transportation service for container and
CFS goods.
- D/O: Delivery order issue by forwarder for authorizing the consignee to clear import
cargo
- CFS: Container freight station
- LCL shipment: Less container load shipment
- FCL shipment: Full container load shipment.
- ETD: estimate time of departure
- ETA: estimate time of arrival

5. MAIN CONTENT

5.1 Diagram
DETAIL DESCRIPTION

5.2.1 Receiving import shipping docs via email by sales team.

5.2.2 Checking shipping docs in detail, shipper name & address in B/L, contract, invoice.
Item name, unit price, quantity and comparation between invoice and packing list.

5.2.3 If goods are need import license, quarantine, quality inspection ... need to prepare
application and submit to author dept 10-30 days before arrival date, or right after
onboard date.

5.2.4 Prepare customs declaration: Check with sales team, translate Item name, unit to
be Vietnamese standard (base on the material list, which sales team translate and
send in advance), sending information to customs electronic systems, printing shipping
docs and customs sheet.

5.2.5 If need goods are tax payable, making consultation to pay and handover to
Accounting dept for payment within 1day. Or pay immediately before getting customs
approval.

5.2.6 Handover customs declaration sheet to logistics.

5.2.7 Contact with inland transportation service confirm the plan, arrange for vehicle.
Contacting with forwarder pay, D/O, handling fee, CFS ...etc to get delivery order.
Issue inland transportation request.

5.2.8 Submit customs declaration profile to warehouse’ customs, prepare for customs
sealing, checking.

5.2.9 Checking goods in general, cartons box, container’s conditions, Checking carton
quantity, forwarder seal...etc. If any should be making memo with warehouse,
informing to and team leader for preparing insurance claim.

5.2.10 If cargos are under customs inspection, transport cargo to customs check-point in
NamDinh customs office. Inform Nam Dinh customs to make inspection and finish
custom clearance.

5.2.11 Inform security at gate, warehouse for supervising unloading cargo, handover cargo
to warehouse

5.2.12 Handover original customs declaration sheet to export- contract finalization team.

6. PROFILE TO STORAGE

NO Kind of dox Duty Storage time


01 Sales contract Import team 5 year
02 Import shipping docs ( email ) Import team 5 year
03 Customs declaration sheet ( original) Accounting 5 year
04 Import shipping record book Import team 1 year
05 Vat invoice Accounting 1 year
06 Payment requisition Accounting 1 year
07 Other docs ( if any ) Import team 1 year

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