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Ex.1 Questions

The document outlines a comprehensive guide for data entry, cleaning, import, formatting, and analysis using Excel. It includes step-by-step instructions for maintaining an employee database, handling messy data, and preparing reports with proper formatting and formulas. Additionally, it provides bonus challenges for enhancing data validation and visualization.

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Dr. BRINDHA 2369
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3 views2 pages

Ex.1 Questions

The document outlines a comprehensive guide for data entry, cleaning, import, formatting, and analysis using Excel. It includes step-by-step instructions for maintaining an employee database, handling messy data, and preparing reports with proper formatting and formulas. Additionally, it provides bonus challenges for enhancing data validation and visualization.

Uploaded by

Dr. BRINDHA 2369
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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🔹 1.

Data Entry & Structure

📘 Scenario: You're a data entry officer maintaining an employee database.

✅ Steps:

1. Open Excel and type the following:

Employee ID Name Department Join Date Salary


E101 Alice Roy HR 01/04/2022 40000
E102 John Paul Sales 15/03/2022 50000

2. Save the file as employee_data.xlsx.


3. Apply column labels (Employee ID, Name...) clearly in Row 1.
4. Make sure Employee ID is unique for each employee (acts as a Primary Key).

🔹 2. Data Cleaning & Transformation

📘 Scenario: You received messy data from another department.

✅ Steps:

1. Sort employees by Salary (Home → Sort & Filter → Sort Largest to Smallest).
2. Use Remove Duplicates (Data → Remove Duplicates → Select relevant columns).
3. Apply a Filter (Data → Filter) and hide rows with salary < ₹40,000.
4. Use Highlight Cell Rules → Duplicate Values to detect duplicate entries in the Name
column.

🔹 3. Data Import & Handling

📘 Scenario: You get sales data from a .csv file monthly.

✅ Steps:

1. Open Excel → Go to Data → Get External Data → From Text/CSV.


2. Choose sales_march.csv file.
3. In the Text Import Wizard:
o Select Delimited (comma-separated)
o Choose delimiter as , or Tab
o Preview and click Finish
4. File opens in Excel → Save as .xlsx.

🔹 4. Formatting & Presentation


📘 Scenario: You’re preparing the employee sheet for presentation.

✅ Steps:

1. Select header row → Make it Bold, use Fill Color (light gray), and change font.
2. Select entire Salary column → Apply Currency format (₹).
3. Use Format Painter (Home → Format Painter) to copy formatting from one row to
others.
4. Apply Conditional Formatting (Home → Conditional Formatting):
o Data Bars for salary
o Highlight cells greater than ₹45,000 with green fill.

🔹 5. Number & Date Formatting

📘 Scenario: You need to generate a report with clean number formats.

✅ Steps:

1. Date Column → Format as DD-MMM-YYYY (Right-click → Format Cells → Date).


2. Salary Column → Format as Currency (₹, two decimal places).
3. Insert a column for Performance Rating → Format as Fractions.
4. Add a Time column for daily login → Format as HH:MM AM/PM.

🔹 6. Formulas & Auto Functions

📘 Scenario: You want to calculate totals and averages.

✅ Steps:

1. At the bottom of the Salary column, click a cell and use AutoSum → Sum(Salary).
2. Below that, use =AVERAGE(D2:D6) to find average salary.
3. Try formula =IF(Salary>45000, "High", "Normal") to categorize employees.
4. Drag formulas using fill handle to apply to all rows.

🧩 Bonus Challenge
 Add a Data Validation drop-down in a new column for Department (HR, Sales, IT).
 Create a bar chart showing Salary per Department.
 Protect the worksheet allowing edits only in Name and Department columns.

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