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Powerpoint Presentations: Text and Graphics Techniques Tips

PowerPoint can be used for presentations at conferences, meetings, or in the classroom. A presentation can be started from a blank slide or by choosing a design template. Text is typically added in bullet form and pictures can be inserted from files or clip art. Slides can be printed as handouts with multiple slides per page or as notes pages with the presentation text and space for speaker notes.

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Umar
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We take content rights seriously. If you suspect this is your content, claim it here.
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96 views41 pages

Powerpoint Presentations: Text and Graphics Techniques Tips

PowerPoint can be used for presentations at conferences, meetings, or in the classroom. A presentation can be started from a blank slide or by choosing a design template. Text is typically added in bullet form and pictures can be inserted from files or clip art. Slides can be printed as handouts with multiple slides per page or as notes pages with the presentation text and space for speaker notes.

Uploaded by

Umar
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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PowerPoint Presentations

Text and Graphics Techniques Tips

What well look at.


> Uses for PowerPoint > Starting out
Blank or design

> Choosing slide layouts > Inserting & Formatting Text > Inserting Graphics > Viewing and arranging slides > Creating/Printing notes and handouts

PowerPoint Presentations
> Presentations at conferences or committees > Classroom modules

Presentations
> Text and illustrations
Pictures Graphs Cartoons for color and variety

> Presentation + space for notes = Ready-made handouts

Classroom modules
> Outline notes
Basis of your lecture segment

> Photos/Sounds/Videos/Diagrams/ Charts


Illustrate points Language learning Processes (Physics, Chemistry) Business trends, stats

Starting a new presentation


> Open PowerPoint > Start Button All Programs Microsoft PowerPoint > If a blank presentation doesnt appear
On the menu bar, click File New The New presentation pane appears at the right

Starting choices
> On the New Presentation pane choose:

Starting choices: Blank


> On the New Presentation pane choose
Blank presentation for a simple white or colored background (Add design later)

Starting choices: Design Template


> On the New Presentation pane choose
Blank presentation for a simple white or colored background (Add design later) From Design Template to choose from pre-designed graphic backgrounds

Starting choices: AutoContent


> On the New Presentation pane choose
Blank presentation for a simple white or colored background (Add design later) From Design Template to choose from pre-designed graphic backgrounds

From AutoContent Wizard to get help with content for standard business presentations

10

Blank presentation screen

Slide Thumbnails: Click to move to slides

Task pane: Changes with your Insert menu choices

Blank presentation
> Add slide layout later Easy! > Format Slide Design

12

Starting from Design template


> New From Design Template > Or: Format > Slide Design > Template pane opens to the right > Click a graphic scheme to choose a design for your presentation
Change Templates anytime Remove background pictures from individual slides

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Title Slide
> First slide = Title slide
Different format from remainder Enter title and subtitle text Subtitle can be:

Topic areas Short description Blank

14

Adding more slides


> On the menu bar, click Insert New Slide > OR: Click the New Slide icon > Or: Press Control-M

15

Choosing a slide layout


When you add a new slide: > Apply slide layout pane appears at right > Click to apply your choice
Text = Bullets Graphics: Easily add clip art or images saved on your computer Combinations: Text and Graphics frames

> Always add a title > Everything easily changed!


16

Frames
> Selecting a layout inserts movable containers (frames) to hold text or graphics
Graphics dont have to be in a graphics box

> Frames are movable and resizable


Text and graphics layouts

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Text frames
> Text normally in levels of bullets (Heres level 1 in this Slide Design)
Level two

Level three

To get rid of a bullet, backspace at the beginning of a line > Bullet and text styles are set in the Slide Design
You can change the Master slide (View > Master > Slide Master)

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Adding Text
> Type text in a text frame > To go down to the next level of bullet:
Press Tab at the beginning of a line or Click the Increase Indent icon on Formatting toolbar

> To go back to a higher level bullet:


Press Shift-Tab at the beginning of a line or Click the Decrease Indent icon on Formatting toolbar

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Text: Other formatting


> Highlight text to format > Use toolbar button to format > Use sparingly!
Bold Italic Underline Shadow Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices

Align: Left Center Right

Make text Bigger/Smaller

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Techniques: Text
> Clear Titles > Nothing below 18/20 pt > Short bullets
Explicate as you present Not full text

> San Serif Fonts


Arial, Helvetica, Verdana, Tahoma

> Best Serif font: Georgia


This text: Verdana (Sans Serif top and brown) and Georgia (smaller black)

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Tips: Text and graphics


> Appropriate graphic style
Serious and subdued Playful and cartoony Illustrative photos

> Consistent style, colors


Drawings with similar look

> Not too busy


Not even 1 graphic per page unless illustrating a point

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Tips: Consistency
> Text as well as Graphics styles set in the Slide Design you choose > Styles include:
Type Face sizes and colors Bullet styles and colors Background graphics

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Ways to View your slides


> View menu: changes slide display > Normal:
Create/Edit

> Slide Sorter


Thumbnails to move around or delete

> Slide Show


Full-Screen presentation

> Notes Page


Type in notes for presenter or for handouts

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Slide Sorter View


> Open from
View menu View icons (lower left)

> Click slide to select


Drag to move Press Delete to remove

25

Notes View
> Open from
View menu

> Bottom section for text


Notes to print for presenter or for distribution

Type your notes here

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Master slides
> Presentation designs set by Master slides > To view and change
View > Slide Master

> Changing an aspect of the master changes your whole presentation consistently

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Graphic frames

> Select a layout that includes a graphics frame > Click an icon to insert a graphic type Or insert graphics from the menu: Insert Picture
Pictures dont have to be in a graphics frame

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Pictures
> Before PowerPoint:
Assemble your pix from camera/scan/Web

> Web: Search with GoogleImage tab 1. Click thumbnail of picture 2. Then click See full-sized image 3. Right-click (Control-click on Mac) 4. Click Save Picture as: to download
Remember where you saved the picture!

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Choosing Pictures
> Choose Pictures like shoes 1. Are they the right fit?
Size: Dimensions and File Size Can resize (some) in PowerPoint

2. Do they go with your presentation?


Relevance

3. Do they go with each other?


Consistency, style

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Techniques: Inserting pictures


> Insert Picture > Clip art
for supplied art

> From File


for your pictures on disk

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Techniques: Tweaking pictures


> Use the Picture toolbar
View Toolbars, Picture Quickly add lines, change brightness, contrast, even color (sometimes)

> Size, position, tilt graphic


Dont make it (much) larger

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The picture toolbar


To show toolbar: Click a picture If the toolbar doesnt appear: Right-click picture and choose Show Picture toolbar
Change to shades of grey Change contrast Crop (get rid of part of picture) Add Re-color lines (sometimes)
Choose transparent color Reset to original Change brightness Flip Compress Open Format picture window

> Click to select picture before you choose an option


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Manipulating Pictures
> Dont make pictures larger
Bigger = Fuzzier
Drag to rotate

> Control in PowerPoint:


Placement Size Rotation
Drag corner bubble to resize

Click and drag to move

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Getting Fancy
> You can: > Add transitions between slides > Animate text > Make graphics appear and disappear > See the PowerPoint Animations presentation for more information.

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Getting Fancy
> You can: > Add transitions between slides > Animate text > Make graphics appear and disappear > See the PowerPoint Animations presentation for more information.

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Getting Fancy
> You can: > Add transitions between slides > Animate text > Make graphics appear and disappear > See the PowerPoint Animations presentation for more information.

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Printing

From Menu bar: File > Print

Click downarrow to see print choices

> Slides1 slide /page > Handoutsseveral slides/page


> Notes pageslike Notes view
Slide with your notes

In lower left, use the Print what pulldown to choose:

3 per page prints lines for notes to right

> Outline ViewText only

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Printing Handouts

Click down-arrow to set slides/page

> Choose 3 slides per page to get lines for notes > Check Frame slides for line around slide images

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Printing Headers/Footers

Click preview button to set print options

> On the menu bar, click File > Print, and then click Preview > OR: On the menu bar, click View > Header and Footer > Add Date, Name of presentation, etc.

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Summary
> Use PowerPoint for
Conferences Meetings Classroom modules

> Start from blank or design template


Add or change design template at will

> Add text


Bullet form primarily: Promote and demote bullets

> Insert pictures


Insert saved pictures or clip art

> Print Handouts, Notes pages or text outline

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