There are seven key elements of and occupational health and safety management system;

Policy
A clear health and safety policy contributes to business efficiency and continuous improvement
throughout the operation. The policy should state the intentions of the organization in term of clear
aims, objectives, targets and senior management involvement.
 
Organizing
A well-defined health and safety organization should identify health and safety responsibilities at all
levels of the organization. An effective organization will be noted for good communications, the
promotion of competency, the commitment of all employees and responsive reporting system.
 
Planning and implementing
A clear health and safety plan, based on risk assessment, sets and implements performance
standards, targets and procedures through an effective health and safety management system. The
plan should set priorities and objectives for the control or elimination of hazards and the reduction of
risks.
 
Measuring performance
This includes both active (sometimes called proactive) and reactive monitoring of the health and
safety management system. It is also important to measure the organization against its own
long-term goals and objectives.
 
Reviewing performance
The results of monitoring and independent audits should indicate whether the objectives and
targets set in the health and safety policy need to be changed. Changes in the health and safety
environment in the organization, such as an accident, should also trigger a performance review.
Performance reviews should include comparisons with internal performance indicator and the
external performance indicator of similar organization with exemplary practices and high
standards.
 
Auditing
An independent and structured audit of all parts of the health and safety management system
reinforces the review process. If the audit is to be really effective, it must assess both the
compliance with stated procedures and performance in the workplace. It will identify
weaknesses in the health and safety policy and procedures and identify unrealistic or
inadequate standards and targets.
 
Continual improvement
The simplest way to achieve continual improvement is to implement the recommendations of
audits and management reviews and use benchmarks from similar organization and any revised
national or industrial guidelines. Suggestions from the workforce, managers, supervisors and
health and safety committee can be a very effective vehicle for continual improvement.
 OSH policy
CEA will pursue excellence in health and safety performance across all areas of its business.
Management unconditionally accepts its responsibility for the effective implementation of this policy
and will provide systems, training, supervision and visible support to ensure a safe work
environment.
CEA shall :
 Assess health and safety in all stages of planning, design and construction develop and
implement systems to eliminate or control hazardous tasks and provide substitutes for identified
hazardous products.
 Commit required resources for the effective development and implementation of health and
safety management systems in all areas of operations in accordance with relevant H&S
legislation.
 Involve all employees and contractors in the consultation process for the development
implementation and review of all H&S matter within the company.
 Ensure all employees are skilled and informed to carry out assigned work in a manner that is
not detrimental to their health and safety.
 Implement an education and behavioral program to enhance skills and develop a culture of
safety and health awareness within our workforce.
 Audit and evaluate a safety management systems and programs to collectively improve our
performance and investigate, correct and report all health and safety incidences.
 All employees shall accept responsibility for health and safety for the tasks they are carrying out
and the personnel under their control.
This policy and supporting procedure shall reviewed annually and objectives clearly communicated
H&S Organization chat

Operation Director

Project Engineer HSE Officer

Supervisor

Project Team
Health and Safety Role and Responsibilities
Project director
 Actively lead the implementation of company’s health and safety policy
 Lead and execute the overall safety programme.
 Chair the safety committee and take follow-up action on safety matter discussed
 Submit procedures on safety equipment and plants.
 Conduct regular inspections and audits on safety provisions.
Project engineer
 In-charge of overall structural work and inspection.
 Assist the management team to develop a risk management culture to maximize the safety of people and
process
 Understand and comply with company’s safety/environmental policy and procedures
 
Safety officer
 To take charge of the workplace to identify and assess any foreseeable risk arising from the workplace or
work processes.
 Recommend reasonably measures to eliminate any foreseeable risk to any person who is at work in that
workplace.
 Recommend reasonably practical measures to minimize the risk.
 Recommend safe work procedures to control risk.
 To enter, inspect and examine at any reasonable time the work place.
 To inspect and examine any machinery, equipment, plant, installation or article in the workplace.
 To identify any unsafe condition in the worksite or unsafe work practice which is carried out in the worksite.
 Recommend to implement reasonably practicable measures to remedy the unsafe condition or unsafe work
practice
 Conduct sites safety and health meeting / toolbox meeting.
Supervisor
 Responsible and accountable for project team’s health and safety performance
 Enforce all safe systems of work producers that have been issued by the Departmental Manager
 Enforce personal protective equipment requirements, check that it is being used and periodically appraise
condition of equipment
 Record any infringements of the personal protective equipment policy.
Project team
 primary duty to wear and make use of all personal protective equipment issued by the company while
carrying out their duties.
 All equipment and hand tools must be kept in good condition.
 Employees must observe all safety precautions and report any unsafe conditions immediately.
 Employees must accept safety training willingly
 All injuries, accident or dangerous occurrence must be reported immediately
 Cooperate with the employer on health and safety matters
 Need to follow SWP
Principle and practice of risk assessment
 Identify significant risks only
 Identify measures required to comply with legislation
 Remain appropriate and valid over a reasonable period of time.
Hazard – the potential to cause harm
Risk - the likelihood to cause harm
Residual risk – the risk remaining after some controls are in place
 
Forms of risk assessment
 Quantitative – calculated from risk = likelihood × severity
 Qualitative – descriptor (high, medium or low) used to describe timetable for remedial action
 Generic – cover similar activities or work equipment.
Health risk
 Chemical – exhaust fumes, paint solvents, asbestos
 Biological – legionella, other pathogens, hepatitis
 Physical – noise vibration, radiation
 Psychological – stress, violence
 Ergonomic – musculoskeletal disorders.
Selecting the sub- contractors
1. Health and safety must be included in the contract specification.
2. All significant hazards must be included in the contract specification
3. The contractor must be given basic site and health and safety information, such as welfare and first aid
arrangements, significant hazards, safe storage of chemical and the name of contact supervisor
4. Train their own employees
5. Comply with the requirements for health and safety on site detailed in local legislation
6. Ensure there are adequate welfare facilities for their employees
7. Competent supervision
8. Plan, manage and monitor their own work and that of employees
9. Past accident record
10. Example of method statements

Principle of prevention
 Avoid risks
 Evaluate risk which cannot be avoided
 Adapt work to the individual
 Adapt to technical changes
 Replace dangerous items with less dangerous items
 Develop an overall prevention policy
 Give priority to collection measures (safe place strategy)
 Give instruction to employees (safe person strategy)
Hierarchy Of Risk Control
1. Elimination
2. Substitution
3. Changing work method/patterns
4. Reduced time exposure
5. Engineering controls (isolation, insulation and ventilation )
6. Good housekeeping
7. Safe system of work
8. Training and information
9. Personal protective equipment
10. Welfare
11. Monitoring and supervision
12. Review
Risk assessment process
 Hazard identification – step 1 of UK HSE’s five steps
 Persons at risk – step 2 of UK HSE’s five steps
 Employees, agency/temporary workers, contractors, shift workers
 Member of the public – visitors, customers, patients, students, children, elderly
 Special groups – young persons, expectant or nursing mothers, workers with a disability, lone workers
 Evaluation of risk level (residual risk) – step 3 of UK HSE’s five steps
 High, medium and low (defined qualitatively or quantitatively )
 Both occupational and organization risk levels need to be considered
 Details risk controls (existing and additional) – step 3 of UK HSE’s five steps
 The prioritization of risk control is important
 Risks can be reduced at the design stage by using the principle of prevention
 Risks can be controlled by using the hierarchy of risk control
 Record of risk assessment finding – step 4 UK HSE’s five steps
 Monitor and review – step 5 of UK HSE’s five steps
Regular reviews required but need to be more frequent if ;
 New legislation introduced
 New information available on substances or process
 Changes to the workforce – introduction of trainees
An accident has occurred.
 What are the hazards? Who might be harmed What are you Do you need to do anything Action Action Done
and how? already else to manage this risk? by by
doing? whom? when?

Pinch point Worker can get hand  Conduct toolbox meeting No further action required HSE Officer 13.7.2019 13.7.2019
  injury when they open / and point out pinch point
Opening / closing the container hazard
closing doors  Pay attention when opening
container doors and closing container doors
 Ware proper PPE
 

Mechanical  Worker can get  Operator of forklift must hold  Supervisor to ensure forklift Supervisor 15.7.2019 16.7.2019
Hazard injury and can applicable valid licenses or operator check forklift each day / HSE
  create accident due certificate before starting Officer
Vehicle to the operator who  All operator trained and  Warning signs around working
operated are not well trained competent for use of forklift area
without  Forklift crashing into  System in place for refresher  
training or other vehicles or training for operators
authority eg. objects  Operator must keep keys with
Forklift   them at all time.

Falling material  Workers can get  All operator trained and  Provide adequate lighting Supervisor 18.7.2019 18.7.2019
  injury because competent for use of forklift / forklift
Fall item from materials fall from  Make sure load balance when operator
pallet or pallet or forklift offloading or loading
forklift while    Don’t use ratty pallet
handling  Store the heaviest items in the
  lower bays
 
 

Slip and Trip  Workers and visitors  Make sure that working areas No further action required supervisor 18.7.2019 18.7.2019
  can get injury due are neat and tidy
Eg .wood, to a poor  Return tools and equipment
Employer should consider a specific risk assessment in relation pregnant employee;
 Morning sickness / nausea
 Frequent visits to the toilet
 Manual handling
 Prolonged working postures
 Lone working
 Night work
 Exposure to excessive temperatures
 Exposure to hazardous substances

The list of safe work procedure for my company :

1. SWP for Working at height
2. Safe work procedure for Manual Handling
3. Safe work procedure for Forklift operator
4. Safe work procedure for unloading / loading
5. Safe work procedure for truck Driver
6. Safe work procedure for emergency response (ERP)
Safe work procedure for Power tool
 Competency Requirement of your employees

Training & Competency

All people using equipment at work must be adequately trained to ensure health and
safety in its use, supervision or management. Some work activities require detailed
formal training but, for most everyday activities involving work equipment, adequate
training can be delivered in-house using the manufacturer's instructions and the
background knowledge / skills of more experienced workers and managers.

Responsibilities of Employer
Employers must 'ensure that all persons who use work equipment have received
adequate training for the purposes of health and safety, including training in the methods
which may be adopted when using work equipment, and risks.There is a similar duty to
ensure adequate training in relation to supervisory and managerial staff.
.
Competence and competent people who examine work equipment
All people using work equipment or supervising / managing its use should be sufficiently
competent to do so safely. Competence may include, in some cases, minimum medical
fitness (eg for driving vehicles) and either or both physical and mental aptitude (eg the
ability to climb and work at height to operate a tower crane),

Competency may be verified by:

a. Recognition of prior learning;
b. On-site recognition of current competency;
c. Training and development programs.
 
Evidence of competency:
 A previous assessment of competency;
 A statement of attainment or other nationally-recognised qualification;
 Completed training at an industry training school or competency card from that
industry;
 Evidence of on-the-job training by another experienced and competent person, along
with log books.
 Key
Supervisor

Employees
Truck driver

Compulsory
Safety personal
Project Director

Project engineer

Forklift operator
Course category / name

Taught by;

c
c
c
c
c
c
In house Safety induction course

Compulsory if relevant to job role

 
 
 
 
 

c
c
External Defensive driving

 
 
 
 
 
 

c
External Work at height

 
 
 
 
 
 
 
 

c
External Compressed gas safety

 
 
 
 
 
 

External Confined space safety

 
 
c
c
c
c
c

External Risk assessment course

 
 
 
 
 

c
c

External Power tool safety

 
 
 
 
 

c
c

External Electrical safety

 
 
 
 
c
c
c

External Safety leadership

 
 

c
c
c
c
c

In house Basic first aid

 
 
 
 
 

c
c

External Ladder safety

 
 
 
 

c
c
c

In house Forklift safety

 
 
 
 

c
c
c

In house Manual handling

 
 
 
 

c
c
c

In house Lock out / tag out

 
 
 
 
 

c
c

External Lifting safety

 
 
 
 
c
c
c

External ISO 45001

 
c
c
c
c
c
c

In house Awareness of fire safety

 
 
 
 
 
 

External Safety officer course

Emergencies for my organization
 Fire
 Explosion / Bomb Threat
 Earthquake
 Criminal or violent Behavior
 Medical Emergency

Emergency procedure for fire

In case of fire, follow below instructions:
 Activate the fire alarm.
 Call 191
 If the fire is small and you have been trained to use a fire extinguisher, you may attempt to
extinguish the fire. Make sure that have a safe exit from the fire area and use the buddy
system.
 To use a fire extinguisher, remember the acronym PASS:
 P ull the pin.
 A im the extinguisher at the base of the fire.
 S queeze the handle.
 S weep the extinguisher from side to side.
 On you way out, warn others near by.
 Use stairs only, Do not use elevators.
 Do not re-enter the building or work area until you have been instructed to do so by the emergency
responders.
Emergency procedure for Collapse of Structure
· Call 199 the exact location of the building and any other relevant information you have.
· If outside the building, do not attempt to enter the building yourself.
· If you are inside, evacuate the building. Exit via stairwells only. Do not attempt to use
elevators.
· Exit quickly and calmly. Do not attempt to take anything with you.
· Assist disabled persons or others who may need assistance. If you cannot assist others direct
emergency personnel to them.
· Choose an alternate exit route if building damage is in your path.
· If the damage prevents you from exiting the building, go to an undamaged room if possible
and open or break a window and signal for help by waving an article of clothing or making
loud noises.
· If you are trapped in the building, attempt to call 199 with a cell phone so responders can be
alerted to your location.
· Once outside a safe distance from the building, or in a designated assembly area, check-in
with other emergency responders and do not leave the area until instructed to do so by other
emergency personnel.
Hazardous chemical leak / spill over
 Immediately alert area occupants and supervisor, and evacuate the area, if necessary.
 Attend to any people who may be contaminated. Contaminated clothing must be removed
immediately and the skin flushed with water for no less than fifteen minutes.
 Clothing must be laundered before reuse. See First Aid for Chemical Exposures for more
information.
 If a volatile, flammable material is spilled, immediately warn everyone, control sources of
ignition and ventilate the area.
 For dry chemicals, gently brush into a dustpan and place into disposal bag
 For wet chemicals, use absorbent material to protect drains
 Isolate spill area. Place absorbent material around margin of spill
 Place absorbent material over top of spill
 Using tongs, pick up any broken glassware and place into disposal bag
 Pick up all absorbent pads and place into disposal bag
 Ensure disposal bag is clearly labelled with nature of chemical
 Tech staff will dispose of the bag through the appropriate disposal agents