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Company Meetings: Group - 9 Group Members

The document summarizes different types of company meetings under Indian law. It discusses shareholders meetings like statutory meetings, annual general meetings, and extraordinary general meetings. It also describes directors meetings, including board of director meetings and committee meetings. Creditors and contributory meetings for debenture holders, creditors, and winding up are also outlined. Finally, the essentials of a valid company meeting are summarized as proper convening, authority, notice, quorum, agenda, and items discussed according to the agenda order.

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sandeep kumar
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89 views12 pages

Company Meetings: Group - 9 Group Members

The document summarizes different types of company meetings under Indian law. It discusses shareholders meetings like statutory meetings, annual general meetings, and extraordinary general meetings. It also describes directors meetings, including board of director meetings and committee meetings. Creditors and contributory meetings for debenture holders, creditors, and winding up are also outlined. Finally, the essentials of a valid company meeting are summarized as proper convening, authority, notice, quorum, agenda, and items discussed according to the agenda order.

Uploaded by

sandeep kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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Company meetings

Group – 9
Group members
Roshan – 80
Sandeep – 85
Sr. sarita – 86
Yashir Abbas – 113
Sweta – 121
Content
What is company meetings
Kinds of companies meetings
Shareholder meetings
Directors meetings
Creditors and contributories meetings
Essentials of a Valid Company Meeting
Company Meeting
A Company meeting can be define as any gathering or
assembling of two or more persons in a particular
place to discuss some lawful business of common
concern and take discussion in the form of resolution
on the basis of opinion expressed by the members
present in the meeting.
Kinds of company meetings
There three types of company meetings :-
1. Shareholders meetings.
 Statutory meetings.
 Annual general meetings (AGM).
 Extraordinary general meetings (EGM).
 Class meetings.
2. Directors meetings.
 Meeting of board of directors.
 Meetings of committees.
3. Creditors and contributories meetings.
 Debenture holder meetings.
 Meeting of creditors otherwise then in winding up.
 Meeting of the creditors in the case of winding up.
Shareholders Meetings(sec – 157) of
companies Act 1956
1. Statutory Meeting – The first meeting of shareholders which is held
just after the commencement of the business.
 It commences any time after three months and before six months from
the date of entitlement to commence business.
 The meeting shall approve a report called statutory report.
 This report shall be approved to every member at least 21 days before
the meeting.
2. Annual general meeting (AMG) Sec 158
 It is the second meeting. The first AMG of the company shall be held
within 18 months from the date of its incorporation and therefore at
least once in a calendar year.
 Subsequent meeting shall be held within 9 months from the last
meeting whatever is earlier.
 At least 21 days notice should be given to the member before the
annual general meeting.
 AGM of the listed company is held in the town in which the registered
office is situated.
 AMG is called on the order of director and not on the order of member.
3. Extraordinary general meeting –
 All general meeting except statutory meeting and AMG meeting are
called extraordinary general meeting.
 It is called by the director on their own motion on the request of
member representing not less than 1/10th of the voting power.
 It is a meeting that is held during emergencies when the company
wants to take an emergency decision and cannot wait for AGM.
4. Class meeting (sec 160)
 A meeting of a particular class of shareholders where by matter relating
to those class of shareholders needs to be discussed.
Director Meetings
 Director meeting are basically a meeting that are open to the B.O.D to
the company. There are of two types :-
1. Meeting of BOD :- These meeting are often held to frame policies
and to review the functioning of the company.
2. Meeting of committees :- these are various committees in the
company like audit committee, remuneration committee, CSR
(Corporate social responsibility committee), etc. that needs to meet
regularly. These meeting are held as and when necessary and are
suppose to send a report of the meeting to the management.
Creditors and contributories meeting
 These meetings are held to take decisions on matters affecting the
interest of the creditors or the contributories.
 Creditors meetings are of following type :-
I. Debenture holder meetings.
II. Meeting of creditors otherwise then in winding up.
III. Meeting of the creditors in the case of winding up.
Essentials of a Valid Company Meeting
(provisions of the Companies Act)
As per provisions of the Indian Companies Act, a meeting should be held
validly. If there are any irregularities in the procedure followed for convening a
meeting, the proceedings of that meeting are NOT VALID and the decisions
taken therein will not be binding. Essentials of a valid meeting are:
1. It must be properly convened as per the provisions of the Companies ACT.
2. It should be Convened by proper AUTHORITY
3. Notice regarding the meeting should be sent to all the persons entitled to
receive notice.
4. The meeting should be properly constituted.
a) A quorum of members must be present at the commencement of the
meeting as per Companies Act.
b) The meeting should be presided over by the person duly elected as the
chairman of the co.,( if not deputy chairman or Authorised official)
5. There should be an AGENDA for the meeting.
6. Items discussed in the meeting should be according to the Order in the
Agenda.
Quorum : - quorum means minimum number of member
of a company as is fixed to be present to transact business is
a general meeting of the members in the absence of other
members.
In case of listed companies
 Ten members personally present representing 25% of
voting power either on their own account or as proxies. Sec
160 (2) a of companies act 1956.
In case of other companies
 Two members personally present representing 25% of total
voting power representing either on their own or through
proxies. Sec 160 (2) b of companies act 1956.
Conclusion
Thank you

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