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Blueprint Training Presentation:: Maintenance Work Orders

The document outlines the goals and processes for implementing a new SAP Plant Maintenance system. The goals are to provide integration across finance, HR, and materials systems, allow enhanced scheduling and planning, provide work order and management reporting tools, and accommodate mobile access and GIS integration. The maintenance process involves identifying work, prioritizing and scheduling it, issuing parts, recording work completion, and using preventative maintenance procedures and schedules. Key aspects of the work order process in SAP are also described, such as capturing work details, priority, location, contacts, labor and materials costs.

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182 views24 pages

Blueprint Training Presentation:: Maintenance Work Orders

The document outlines the goals and processes for implementing a new SAP Plant Maintenance system. The goals are to provide integration across finance, HR, and materials systems, allow enhanced scheduling and planning, provide work order and management reporting tools, and accommodate mobile access and GIS integration. The maintenance process involves identifying work, prioritizing and scheduling it, issuing parts, recording work completion, and using preventative maintenance procedures and schedules. Key aspects of the work order process in SAP are also described, such as capturing work details, priority, location, contacts, labor and materials costs.

Uploaded by

Urea3 Maintenance
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Blueprint Training

Presentation:
Maintenance Work
Orders

October 3, 2006
Project Goals


Implement SAP Plant Maintenance system

 Provide integration with Finance, HR, and Materials


 Allow enhanced scheduling and planning for work assignments
 Provide work scheduling as well as management reporting tools
 Accommodate the use of mobile technology to reduce paperwork
 Accommodate the use of GIS with SAP
 Improve automated updates to customers about the status of work
 Implement a Preventive Maintenance system for buildings, areas, and
equipment
 Utilize standard SAP functionality to collect utility usage and cost
information for recharge calculations
The Maintenance Process

Plan the Work Do the Work


Identify the Work

Preventive Maintenance

History/Analysis Record What was Done


The Maintenance Process

Plan the Work Do the Work


Identify the Work
Parts Issued
Priority / Dates
Web Request Purchase Reqs
Labor Required
Phone Call
Parts

Preventive Maintenance
Procedures
History/Analysis Record What was Done
Schedules
Technical History Hours Worked
Breakdowns Comments
Costs Codes
The Maintenance Process

Plan the Work Do the Work


Identify the Work
SAP Goods Issue
SAP Work Order
SAP Notification SAP Purchase
Order

Preventive Maintenance
SAP Task List
History/Analysis Record What was Done
SAP Maintenance
UK Business Plan SAP Order
Warehouse Confirmation
What is the SAP Work Order Process?


Work Order
 This is a financial and work management transaction which is used to
plan and charge labor, stock materials, non-stock purchases, and
services
 It is integrated with Financials, Materials Management, and Human
Resources
 It may be created from a Notification or without an existing notification
 A notification may be automatically created while creating a Work
Order
Why should a work order be used?


To document the costs of an event

To accumulate charges for work which will be recharged to others

For Preventive Maintenance work
What information does a work order capture?

 Descriptive information. This includes “long text” which is of unlimited


length
 A priority for the work
 A object to be maintained: A functional location (Building, Room) or
piece of Equipment
 Contact information for the person reporting the problem or requesting
work
 The assigned responsible person or work group
 Planned labor and materials
 Actual labor and materials costs
The transaction to
create an order is a
“Favorite”
The order type is
the 1st of the 3
fields required on
this screen.
Order Types

Campus Housing Medical Utilities Description

CPM1 HPM1 MPM1 UPM1 Preventive Maintenance


CRP1 HRP1 MRP1 URP1 Corrective (Repair)

CRN1 HRN1 MRN1 URN1 Renovation (Charged out)


CEV1 HEV1 MEV1 Special Events Setup
CST1 HST1 MST1 “Cash” Chargeout Order
Priorities

Description Start End Area(s)


Emergency 10 Min 24 Hours MCPPD
Emergency 30 Min 24 Hours PPD, Housing
General Maint. 7 Days 30 Days MCPPD
Scheduleable Maint. 7 Days 30 Days PPD, Housing
Daily Operations 1 Day 2 Days All
Research Fac. Res. 1 Hour 4 Hours PPD
Priority Maintenance 1 Hour 4 Hours Housing
Patient Care 1 Hour 4 Hours MCPPD
Elect. Improv. 3 Days 10 Days MCPPD
Elect. Improv. PPD, Housing
Renovations PPD, MCPPD
Renovations/AptChk Housing
Now a Functional Location
for this order is entered. Just
the Campus and Building
may be entered and then it is
selected from a list by
clicking the
The floor may be expanded to
show rooms by clicking on
the floor.
Highlight the room and
double-click,
Press
ENTER or
click
A description of
the work is
entered.
An estimate of labor
time required is
entered.
The Order
is saved.
Other information which could be entered:

- Person Assigned

- Materials

- Special Conditions

Many of these items are added later as additional


planning is performed for more complex orders.


For More Information:

Ben Crutcher: ben@email.uky.edu

IRIS Webpage: www.uky.edu/IRIS/

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