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Pre-Contract Administration

The document outlines the key stages and processes in pre-contract administration for a typical construction project, including pre-tender preparations, tendering, assessment, and award. It discusses the types of contract procurement and prequalification of contractors. The main contract documents such as the articles of agreement, conditions of contract, plans and drawings, bill of quantities, and specifications are also summarized.

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336 views16 pages

Pre-Contract Administration

The document outlines the key stages and processes in pre-contract administration for a typical construction project, including pre-tender preparations, tendering, assessment, and award. It discusses the types of contract procurement and prequalification of contractors. The main contract documents such as the articles of agreement, conditions of contract, plans and drawings, bill of quantities, and specifications are also summarized.

Uploaded by

hurul
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Pre-Contract Administration

Tendering
Pre-tender

1. open tender
Tender 2. selective tender
3. negotiated tender
Assessment

Tender
report /
Tender award
adjudicatio
n
Pre-tender
Preparations
1. Documentation – contents
2. Type of contract procurement determines
the content documents.
3. Types of contract. (refer to earlier lectures)
Types of Contract Procurement
1. Traditional / conventional contract – separation of the design from the
production elements of the contract.
2. Design and Build / package deal / turnkey contracts.
3. Management contracts.
4. Hybrids – Develop and Construct / Design and Manage / Design and
Construction Management contracts.
Other types:
5. Build, operate and transfer contract.
6. Serial contract.
7. Continuation contract.
8. Periodic contract.
9. Partnering contract.
10.Independent contract.
Pre-Contract Stages in a Typical Construction
Project
• Prequalification, selection of contractors
• Tender stage – tender briefing, site visit, issuance of
tender document
• Closing of tender - committee
• Evaluation - Consultants
• Tender clarification / negotiation
• Tender report
• Tender board / tender committee
• Award of Contract.
Prequalification, selection of contractors
Prospective tenderers to furnish data relating to:
a. Legal status of the Company
b. Particulars of holding, subsidiary or associated companies
c. Latest Annual Report and Audited Accounts of Company
d. Annual turnover of the Company in relation to civil engineering
construction works
e. Statement of construction projects of a similar nature and their values
executed by the Company
f. Employees at HQ and branches, management, administrative, design office,
g. Directors’ names
h. Construction plants and labour resources
i. References
Evaluation & Award.
• Tender evaluation – commercial and technical
• Tender award – tender committee, letter of
acceptance (L.A)
Contract Documents
Articles of Agreement, Conditions of Contract,
Plans & Drawings, Bill of Quantities,
Specification and Other Documents specifically
included.
Articles of Agreement
• Brief description of project
• Site location
• Date of commencement
• Names of contracting parties
• Obligations pf parties
• Price to be paid
• Consults name
• Completion time (duration)
• List of contract documents
Conditions of Contract
• Elaborate set of legal terms which regulate the
contractual relationship between contracting
parties
• Define duties and rights of parties
• Address some of the likely events which may
arise during the course of works
Plans & Drawings
• Numbered according to series. Separate series
for each consulting discipline.
• Each drawings are signed and scaled clearly
stated.
• Enable the price for works to be computed.
Bill of Quantities
• Preliminaries (site overhead), trade bills,schedule of
provisional sums
• Trade bill in 6 columns:
i. alphabetical reference for the item
ii. Brief description of item
iii. Unit
iv. Quantity
v. unit price (rate) for each item of work
vi. Amount (rate x quantity)
Specifications
• Standards for execution of works
• Source of applicable technical standards and
codes
Other documents
• Tender
• Method statement
• Works programme

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