Logistics Management

Information Systems
(LMIS)

Acknowledgements go to UNFPA and USAID | DELIVER PROJECT for their support in the development of these
materials.
 Learning Objectives
• Describe the purpose of the logistics management
information system
• List essential data for logistics management
• Analyze the three types of logistics records and examples of
each type
• Describe the purpose of reporting and examples of different
reporting systems and practices
• Assess LMIS forms and recommend changes if necessary
• Describe the purpose of feedback reports and identify types
of information that would be useful in feedback reports

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 Role of LMIS in Supply Chains

Source: USAID | DELIVER PROJECT, http://deliver.jsi.com/dhome 3

 Purpose of LMIS
• System of records and reports that you use to
collect, organize, and present logistics data
gathered across all levels of the system to
improve management decisions that govern
the logistics system.

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 Essential Data Items
STOCK ON HAND:
The quantities of usable health commodities available at all levels
of the system at a point in time.

RATE OF CONSUMPTION:
The average quantity of health commodities dispensed to clients
during a particular time period.

LOSSES/ADJUSTMENTS:
The quantity of health commodities removed from the distribution system for
any reason other than consumption by clients (e.g., losses, expiry, damage).
Adjustments may include receipt or issue of supplies to/from one facility to
another at the same level (e.g., a transfer) or a correction for an error in
counting. Losses/adjustments may therefore be a negative or positive
number.
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LMIS Records

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 3 Types of Records
1. Stock keeping records - track supplies are stored in
inventory (i.e. inventory control cards, bin cards)

2. Transaction records – track supplies that are moved

between facilities

3. Consumption records – track supplies that are

dispensed to users

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 Stock Keeping Records
• Contain the following information:
1. Balance of Stock on Hand at any time
2. Quantity to Order for each product each time an order is
placed (for pull systems), or the quantity to allocate (for
push systems)
3. Quantity on Order, the actual amount in units ordered and
recorded on the day the order was placed. Including this
column on a stock keeping record makes it easy to calculate
lead-time by comparing the date the order was placed and
when it was entered into inventory
4. Losses and adjustments for any products that were
removed from stock for any reason (moved to another
facility, destroyed due to expiry/damage, stolen)
• Examples include: inventory control card and bin card 8
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 Transaction Records
• Contain the following information:
1. Quantity of commodity being ordered/shipped
2. Authorization to ship/receive commodity
3. Proof of receipt, usually by signing and dating
the form

• Examples include: Model 19, packing slips, receiving

report, issue vouchers, requisition vouchers

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 Consumption Records
• Contain the following information:
1. Dispensed-to-User data

• Examples include: daily activity registers, tick sheets

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 LMIS-05
REPUBLIC OF MALAWI
MINISTRY OF HEALTH AND POPULATION
Family Planning Clinic Daily Tally Sheet

Name of Clinic: Month: Year:

Method of New Clients Subsequent Clients Restarting Chang-

Contraception Clients ing
1st Visit This Year Revisits This Year Method

                 

                 

Lo-Femenal                  

                 

Ovrette                  

All Other Oral                  

                 

Copper T                  

Other IUCDs                  

                 

                 
DepoProvera
Injectables                  

                 

NORPLANT                  

Tubal Ligation     

Vasectomy     

                 
Condoms Issued to
Registered Clients                  

Condoms Issued to                  
Unregistered
Clients                  

                 

Spermicide Tabs                  

All Other
Methods                  

Clients Counselled                  
Notes:
(1) Write contraceptive units/cycles issued on top of the zeros
(2) Subsequent clients first visit this year are those whose last visit was registered this year
(3) Subsequent clients revisits this year are those who are visiting for the second, third, or fourth time this year
(4) Re-starting clients are those who decided to resume after a long period of discontinuation

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 DAILY ACTIVITY REGISTER (FAMILY PLANNING)
Month:
S.D.P./Clinic S.D.P./Clinic
Name: Number: Year:

Client Type Contraceptives Dispensed at this Visit Referrals

Client Glo- Comments/
Date Name of Number Oral Contraceptives Injectables IUD's Con- Foam- Sterili- Natural ves Remarks
Client New Revisit Nor- doms ing zation FP
Micro- Neo- Eu- Micro- Nor- Lo- Tri- Depo- Nori- Copper Nova Multi-
gynon gynon gynon lut dette gynon nordial provera sterat
plant T T load
Tablets

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LMIS Reports

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 Reason for LMIS

LMIS Data

Analysis

Information

Decision-Making Process

Decisions 16
 QUARTERLY REPORT & REQUEST FOR CONTRACEPTIVES
Province: District: Location: _________________

Facility type: Depot:  District Store:  SDP/Clinic:  Other: ________________

Report for Quarter Beginning: ______________ Ending: __________

Beginning Received Dispensed/ Losses/ Ending Quantity

Contraceptive
Balance This Quarter Issued Adjust-ments Balance Needed

Microgynon

Neogynon

Microlut

Nordette

Trinordial

Depoprovera

Noristerat

Norplant

Copper T

Multiload

Condoms

Foaming Tablets

Gloves

Submitted: _ Explanation of losses: ________________________________________

Date: _____________ _______________________________________

________________________________________

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 WORKPLACE-BASED DISTRIBUTION (WBD) PROGRAMME
MONTHLY STATISTICS REPORT
Name: WBD Counselor or Supervisor Aggregate
(circle one)
Month and Year: Zone Covered:
BRAND QUANTITY OF PRODUCTS DISTRIBUTED TOT.

Panther

Kamal

Secure

ORS

ACTIVITY LOG
Activity Number TOT.

New Acceptors

Continuing Users

Referrals

Home Visits

LExpress all quantities in pieces (for Kamal, Panther), cycles (for Secure), and sachets (for ORS).
Do not use packets, boxes or cartons as counting units for any product.
Signature: Date completed 18
LMIS Feedback Reports

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LMIS in Ethiopia

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