AN INTRODUCTION TO

MICROSOFT OFFICE
MICROSOFT OFFICE 2007
 Microsoft Office is a collection of computer programs
made by Microsoft
 A package of softwares
 Word – text editor
 Excel – spreadsheet

 PowerPoint – presentations

 Outlook – e-mail

 Access – database

 Publisher – brochures,

calendars, postcards, etc.

 Visio – professional diagrams
MICROSOFT WORD 2007
MICROSOFT WORD
 Text processor to create documents
 Templates for different types of documents

 Web pages
SIMPLE FORMATTING
 Text: Font, size, color, bold/italic/underline
 Layout: Bullets, numbering, alignment
Changing font

Welcome to this lecture

Bold / italic / underline

Welcome to this lecture

Changing text color

How to change text color

Changing text size

How to change text size

Alignment of text

The The
first
firstfirst
impression
impression
impression andandview
and view
view
of a of
document
of a adocument
document
is very
is very
is very
important
importantfor for
forthe
the
thereader.
reader.
reader.The Theoptions
options
optionslisted
listed
listedunderneath
underneath
underneath are
are
are
the most
most important
important ones. ones. These
These cancan make
make the the document
document nice
nice
nice
looking,
looking, but but also
also very
very bad.
bad. A A professional
professional document
document
documentshould
should
should
have
have aa standard
astandard
standard font
font
font(like
(like
Times
Times NewNew
NewRoman
Roman
Roman ororArial),
orArial),
Arial),
appropriate
appropriate sizesize
(normal
(normal texttext
size
size
12),12),
andand black
blackcolor.
color.
The
The layout
layout of of the
the text
text should
should makemake thethe reader
reader
readercomfortable
comfortable
comfortable–––
it should be easy to read. In thesis, or other large documents,
the
thetext
text
textisisisoften
often
oftenaligned
aligned
alignedtotoboth boththe
the
the
left
left
left
and
and
and
right
right
right
margins.
margins.
margins.
This creates
creates a clean look at at both
both sides
sides ofof the
the text.
text.Additional
Additional
extra extra
spacespaceare putareinput
between
in between
wordswords
as necessary.
as necessary.
Page setup / margins

2,5 cm 2,5 cm

4,0 cm
2,5 2,5 cm
4,0

0 cm Left
Line spacing
Word count
Headings and table of contents

Heading 1
Texttextexttexttexttexttextexttexttextexttextex
ttexttexttexttextexttexttext
Heading 2
Texttextexttexttexttexttextexttexttextexttextex
ttexttexttexttextexttexttext
Heading 3
Texttextexttexttexttexttextexttexttextexttextex
ttexttexttexttextexttexttexttext
Heading 3
Texttextexttexttexttexttextexttexttextexttextex
ttexttexttexttextexttexttext
Page numbers

1
Picture and crop
Reference / citation

Shresta
Shresta, Kumar
Kumar

Learn Microsoft Office in one lecture

2010
Kathmandu
Tribhuvan University Teaching Hospital
Shresta, Kumar
Reference list / bibliography

(1)
Save document

Word lecture

1
MICROSOFT POWERPOINT
MICROSOFT POWERPOINT
 Software to make presentations
 Templates and different designs

 Similar menu as Microsoft Word

HOW TO MAKE A NICE PRESENTATION
 Text
 Font should be easy to read
 Text color with high contrast to the background
 Big font size
 Less text is better
 Use the same formatting throughout the presentation

 Pictures and figures

 Choose understandable figures
 Pictures with high quality
 Pictures and figures should be relevant
PRESENTATION
 Be careful with use of animations

 Know what you are presenting

 Don’t read from the slide
 Speak to the people
 Speak loudly
 Practice before presentation!
MICROSOFT EXCEL
MICROSOFT EXCEL
 Mathematical software
 Spreadsheets to make stastitical calculations

 Also Referred as Datasheet

 Formula for calculations of different

results in a set of data – In & Out data
 Graphical view of statistics
Questions?