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Data and Databases

Databases are organized collections of related information used to generate knowledge for decision making. They are designed by identifying data needs, relationships between data, and assigning data types to fields. Database management systems allow users to enter, modify, and extract data through structured query language. Data warehouses store extracted data from multiple databases for analysis over time periods to provide a centralized view of data quality and business insights.

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74 views15 pages

Data and Databases

Databases are organized collections of related information used to generate knowledge for decision making. They are designed by identifying data needs, relationships between data, and assigning data types to fields. Database management systems allow users to enter, modify, and extract data through structured query language. Data warehouses store extracted data from multiple databases for analysis over time periods to provide a centralized view of data quality and business insights.

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© © All Rights Reserved
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Chapter 4

Data and Databases


Learning Objectives
Upon successful completion of this chapter, you will be
able to:
• Describe the differences between data, information,
and technology
• Define the term database and identify the steps to
creating one
• Describe the role of a database management system
• Describe the characteristics of a
data warehouse
• Define data mining and describe its
role in an organization
Data, Information, and Knowledge

Data Information Knowledge Wisdom

• Data is raw bits and pieces of information


– Quantitative – numeric
– Qualitative – descriptive
– Alone is not useful
• Information is when data is given context and more specific
• Knowledge is developed when information has been aggregated
and analyzed to make decisions, set policies, and spark
innovation
• Wisdom is the combination of knowledge and
experience
– May take years to develop
Databases
• Organized collection of related information to generate
knowledge for decision making purposes
– For example, a university transcript database may contain
information on students, classes taken, and grades received
• A separate university database would be created to
maintain your financial information
• Relational databases (such as Microsoft Access) where
data in organized into one or more tables
– Tables are a collection of fields
• E.g., Student ID, Course ID, Grade Earned
– Record is an instance in the table
• E.g., your specific information in the table
Databases continued
Database Design
• Design is a critical first step in creating a database
– Understand the goal of how the database will be used
– Identify the data needed as part of accomplishing this
goal
– Identify how the data is related to each other
– Identify tables and fields to organize the data
• Each table needs a primary key of which
field(s) is unique to each record and
will not change
– For example, our Bronco ID
• Normalization is performed to eliminate
duplicated data
Database Design
• Each field in the database has a data type to store information:
– Text – non-numeric data less than 256 characters
– Number – numeric data
– Yes/No – stores 0 for No or False and 1 for Yes or True
– Date/Time – number data type that can be interpreted as a number or a time
– Currency – monetary data
– Paragraph Text – stores text longer than 256 characters
– Object – data that can’t be typed such as a picture or music file
• Data types dictate what functions can be performed on the data
– For example, 2 number fields can be used to
perform calculations
• Data types indicate the amount of storage
needed for each field
Database Reports
• Structured Query Language (SQL) is a tool/language that
helps extract information from the database for analysis
purposes
Other Database Types
• Hierarchical - parent/child relationship between data

Business
Classes

Computer
Accounting Information Finance
Systems

ACC207 ACC208 CIS101 CIS310 FRL300 FRL 301

• Document-centric – places data into documents that can


be manipulated
• NoSQL – usually on multiple machines
and, in some cases, machines in
multiple data centers
Database Management Systems
• Database Management Systems (DBMS) is an
application that allows data to be:
– Entered, Modified, and Deleted
– Read
– Reported
• Has a user friendly interface to design the database
• Relational databases use Microsoft Access installed on
one machine with one user access at a time
• Enterprise Databases serve the entire
organization
Data Warehouse
• Consists of extracts from one or more of the
organization’s databases
• Allows the data to be copied and stored for analysis
– Needs to be refreshed as the data changes
• Data is time-stamped when extracted
– Allows comparisons between different time periods
• Data is standardized
– All similar fields (e.g., calendar dates) are structured the same
• Date is MM/DD/YYYY
• Data marts are smaller subsets of
data warehouses for specific business
problems
Data Warehouse Benefits
• Forces organizations to better understand the data
• Centralized view of data to identify inconsistent data
• Once inconsistencies are resolved, higher quality
data is used to make better business decisions
• Data can be analyzed over multiple
time periods
• Tools are available to combine
data and gain more insight into
business operations
Data Mining
• Automated process of analyzing data
– To find previously unknown trends, patterns, and associations
– To make better business decisions
• Starts with a hypothetical result in mind
• Privacy concerns
– Easier to combine disparate sources of information and when
aggregated tell you much more about the individual
– Data brokers now to sell this information
• Business intelligence – collecting and
analyzing information to increase their
competitive advantage
• Business analytics – uses internal
company data to improve business
processes and practices
Knowledge Management (KM)

Data Information Knowledge Wisdom

• Companies and individuals accumulate


knowledge
• Not consistently written down or saved
• If recorded, not consistently organized
• KM is the process of formalizing
the capture, indexing, and
storing of knowledge
Summary
• Described the differences between data,
information, and technology
• Defined the term database and identify the steps
to creating one
• Described the role of a database management
system
• Described the characteristics of a data warehouse
• Defined data mining and describe
its role in an organization

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