Course : Human Resource Mgt

Semester : MBA II(MBA-17201-CR)

Chapter 2 : Human Resource Planning

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Human Resource Planning

Human Resource Planning is a process of

determining the number and types of
people/staff required by an organization in
future. It is concerned with right number of
people with right kind of skills.
 

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Objectives of HRP

• Determining the personnel needs of the organization;

• Planning the desired profile of personnel – like qualification

skills, knowledge, experience etc;

• Identifying the areas of critical HR shortages;

• Identifying the surplus of personnel;

• Identifying training & development needs;

• Finalizing managerial succession plans.

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Manpower planning :levels

Manpower planning broadly carried out at

different organizational levels :

 Corporate level

 Divisional level

 Plant level
Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management
Studies,Islamia college of science and commerce,J&K,India
Process of HRP

1 . Corporate analysis
- Objectives and strategic plans analyzed
- plans analyzed and HRP prepared in line with plans.
- Future plans, goals and objectives also considered.

2. Demand forecasting
- employment trends
- replacement needs
- skill requirements

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
HRP process

3. Supply Forecasting :
- Internal supply( manpower inventory-HR
audit & replacement charts)
- External supply

4. Manpower Gaps:
-surplus of numbers and skills
- shortages
Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management
Studies,Islamia college of science and commerce,J&K,India
HRP process…

5. Manpower Plans :
- recruitment and selection
- training and development
- redeployment/ Retrenchment
- redundancy
- retention/internal mobility

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis

Is the process by means

of which a description is
developed of the present
method & procedures of
doing a job, physical • Job Analysis is intended to
conditions in which the reveal what is actually done as
job is done, relation of
the job to other jobs and
opposed to what should be
other conditions of done.
employment.

• The purpose of JA is to show to

the management how at the
moment a particular job is
being carried out.
Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management
Studies,Islamia college of science and commerce,J&K,India
Types of information

 Work activities
 Human behaviors
 Machines,tools,equipments and work aids
 Performance standards
 Job context
 Human requirements

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Steps in job analysis

1. Deciding on how you will use the information,

selection or compensation

2. Review relevant background information

organization charts
process charts
existing job descriptions

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Steps in job analysis

3. Select representative positions for analysis.

4. Analyze the job- collect data/informtion

5. Verify the job analysis information

6. Develop a job description and job

specification.
Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management
Studies,Islamia college of science and commerce,J&K,India
Job Analysis Process

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Points on which • Job title
information may be • Work performed
gathered • Equipment used (if any)
• Tools & Materials used
• Education (general, technical) required
• Experience
• Physical effort
• Responsibility
• Discomforts
• Hazards
• Supervision (close or general) received
• Supervision (close or general) given
• Any other (no. of men or women to be employed)

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Obtaining data /
information for JA
 Questionnaire

 Through mail surveys

 Info gathered from job
incumbent
 Suitable for clerical jobs
 Time consuming

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Obtaining data for JA  Checklist
 A worker presented with a list
of probable tasks performed
by him
 Worker asked to tick the tasks
performed by him
 Does not provide an integrated
picture of the tasks performed
by him
 Easy to administer

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Obtaining data for JA • Interview
– Group of job incumbents selected
for extensive interview
– Carried out individually or in group
– Replies from incumbents combined
into a single job description
– Integrated picture of job obtained
– Many new things about the job
revealed
– Costly & time consuming

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Obtaining data for JA • Observation
– Followed right on the job
– Analysts observes the incumbent as
he performs the job
– Probes the incumbent to gather
data about the job
– Slow & costly
– Interferes in normal work
operations
– Produces a good & complete job
description
– Desirable where manual operations
are prominent

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Obtaining data for JA
 Participation
 Job performed by the analyst
himself
 Good for simple jobs
 For complex jobs advanced
training required by the
analyst
 Time consuming

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Obtaining data for JA

Technical conference
 Info gathered from supervisor
and not the actual job
incumbent
 Supervisor may have poor
knowledge about the job

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Obtaining data for JA
 Self- recording/dairy or logs
 Record daily activities using a
log book or dairy
 Can produce a complete
picture of the job ,esp when
supplemented by interviews
with workers and the
supervisor

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Analysis

Job Descriptions
(work to be done)

+ Job Specifications
(necessary personal
characteristics)

__________________________________________
____

= JOB ANALYSIS
Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management
Studies,Islamia college of science and commerce,J&K,India
Job Analysis
Tasks Responsibilities Duties

Job Description

Job Analysis
Job
Specification

Knowledge Skills Abilities

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job Description

A job description is an organized,

factual statement of duties &
responsibilities of a specific job. It
should tell what is to be done, how it is
done and why it is done. It is a
standard of function, in that it defines
the appropriate & authorized content
of a job.
Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management
Studies,Islamia college of science and commerce,J&K,India
Job Description
Information contained • job title, code number,
in JD department/division.
• Job contents in terms of activities
or tasks performed.
• Job responsibilities towards
effective performance of the job.
• Working conditions specifying
specific hazards.
• Social environment prevailing at
the workplace.
• Extent of supervision given &
received

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job specification

“Job specification is a statement of the

minimum acceptable human qualities
necessary to perform a job properly …. It is a
standard of personnel & designates the
qualities required for acceptable
performance” (Filppo)

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
Job specification
Basic contents in JS • Personal characteristics such as age,
gender, education, job experience & extra
& co-curricular activities;
• Physical characteristics such as height,
weight, vision, hearing, health, voice,
poise ,etc.
• Mental characteristics such as general
intelligence, memory, judgment,
foresight, ability to concentrate, etc.
• Social & psychological characteristics such
as emotional stability, flexibility, manners,
initiative, drive, conversational ability,
creativity, etc.

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India
 Job analysis Human resource
Planning

Job description

Recruitment

Selection

Relationship among Job Analysis, Human Resource Planning, Recruitment & Selection.
Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management
Studies,Islamia college of science and commerce,J&K,India
 THANK YOU

Compiled By : Ms Saba Mushtaq Matto,Assistant Professor,PG Dept. of Management

Studies,Islamia college of science and commerce,J&K,India