TOUR AND TRAVEL

MANAGEMENT SYSTEM
REQIUREMENT ENGINEERING PROJECT

GROUP 6
CHAPTER ONE INTRODUCTION
• The purpose of this document is to illustrate the overview of the system
and detail description about Tour Travel Agent System.
• There were no system built which is similar with this system, therefore
the product is the first version to be launched. After completion of the
implementation the system could solve problems related with tours
which have come to Ethiopia to see the country.
• The system could provide a detailed information about the places to be
visited, the
transportation scheme, food and bed information from the hotel which is
ready to give the
service;
CONT...
• therefore the travelers can order their need by sitting home using
their android, application or by browsing to the internet.
• The system should give a privilege to the agencies (i.e. car rental
agencies, and hotel) to fill their services in order to be chosen by tour
travel agencies.
• After doing so the payment process is done manually by
agreeing up on one Bank which is found in every places or using M-
birr.
• The system notices every important information to the culture and
tourism mister.
1.2. Background
1.2.1 Statement of the Problem

• The traveler is required to maintain considerable information about the

service he provide.
• a customer has to approach various agencies to find details of places
and to book hotel.
• a customer has no any ideas or information about the place they will go.
• Presently these are maintained in Microsoft Excel form, in a standalone
mode.
• To get the service tourist must go to the travel agency.
• They have no information about the service they get such as food, hotel,
car and parking area.
CONTI…
• They have No idea about weather condition of the area or the place
they want to visit, cultures and custom.
• The data of the customers has not stored well or its manually.
1.2.1 Mission
• To maintain good relationships with our local service providers like
hotel owners, staff, tour coordinators, and drivers.
• To value our guests’ needs above all else and give them the best
vacation experience.
• To provide our guests with as much information as they need
regarding the places they’ll visit.
1.2.3 Vision
• It is our vision that in 2020 E.C we want to be a leading example of a tour
operator demonstrating sustainable tourism in Ethiopia. We want to grow by
offering more and a wider range of unique tours, develop from travel agency to
tour operator and expand our visibility on the web.
• To help preserve and maintain our country’s natural resources the best we can.
1.3. Existing System Study
• In the present system a customer has to approach various agencies to find
details of places, cars and to book hotel.
• This often requires a lot of time and effort.
• A customer may not get the desired information from these offices and often
the customer may be misguided.
CONTI…
• It is tedious for a customer to plan a particular journey and have it executed
properly.
• Tourist search for information about the all operations related to traveling and
sight-seeing.
• To have a guider the customer must go to travel agency and everything done
manually.
1.4. Objective of the project
1.4.1. General Objective
• The objective of the Tour Travel System project is to develop a system that
automates the processes and activities of a travel and the purpose is to design
a system using which one can perform all operations related to traveling.
1.4.2. Specific Objective
There is some objective of our projects are given below briefly.
• This system will provide to connect directly customers and agents through internet.
• This system provide facility to modify and delete tourist’s data as well as client data.
• This system provides a feedback mechanism for tourist.
• This system displays attractive tourist place.
• This system provides some social media links.
• This system maintains and control the database of tourist information.
• The system provides detail information about the place they want visit, culture,
customs of that area.
• The system gives information of weather condition of that place.
1.5. Project Scope
• This system is online travel agent system in which gives service for any
travelers who needs to visit Ethiopia by traveler agencies in Ethiopia.
This system is designed to meet travelers ease of journey in which
only needs an internet connection to register for travel.
• The systems supported by (Ethiopian Ministry of Culture and Tourism)
will have a functional relationship with regional Tourism Biros and
tour traveler agencies. Since Ethiopia follows free market economic
approach the system will be open for tour travel agencies to be
member and the will have this system privilege to find out and get the
car rentals and hotels which are part of this system.
1.6 Design methodologies

• This document plays a vital role in the development of life cycle (SDLC) as it
describes the complete requirement of the system. It means for use by
developers and will be the basic during testing phase. Any changes made to the
requirements in the future will have to go through formal change approval
process.
• SPIRAL MODEL Each phase starts with a design goal and ends with a client
reviewing the progress thus far. Analysis and engineering efforts are applied at
each phase of the project, with an eye toward the end goal of the project.
• At the customer option, the entire project can be aborted if the risk is deemed
too great. Risk factors might involve development cost overruns, operating-cost
miscalculation, or any other factor that could, in the customer’s judgment, result
in a less-than-satisfactory final product.
1.7 Feasibility Study
• Technical Feasibility.
• Operation Feasibility
• Economic Feasibility
1.7.1 Technical Feasibility
It was decided that the Tour Travel system was technically feasible because of the following
• To operate this system only web browser is needed. The system is platform independent
and browser independent and support all kinds of web browsers like Internet Explorer,
Mozilla Firefox, etc.
• The system has very simple structure and easy to understand by anybody.
• Also software used to build the system is simple enough in their usage and functionality.
• The system can be expanded if so decided.
• This system is technically more secure.
1.7.2 Operational Feasibility

It was decided that the proposed system could be created as web

based system that be operated by all the clients.
• The system is designed in such a way that it is easy to operate.
• The system does not involve any complex operation. It handles only
simple data oriented functions.
• It’s aimed at giving an easy way to generate reports.
• The functional accessibility is also structured in such a way it won’t
take much time for anyone to get accessible with the system.
1.7.3 Economical Feasibility

• The economic feasibility of the system is mainly concerned with its

financial aspects. It determines whether the investment that goes into
implementation of the project is recoverable or not. The cost benefit
analysis is commonly used method in evaluating the effectiveness of
the system.
• The cost of developing this system currently includes the minimum
software cost to develop and run the system.
• The most of software used in the system development is freely
available on the web.
1.8. Data Gathering methodologies

We are going to use methods to collect data.

• Observation: to analyze how in the previous tourist can visit different
places from different social media and internet.
1.9. Development Tools and Technologies

• There are two kinds the most basic tools of languages have used in
tour management system
1 programing language
2 Database language
• 1.9.1 Frontend Technologies
• The user interface is developed using Android studio, HTML, CSS, and
JavaScript with PHP integrated development environment since it
easily designing the front end and connected into database realizing
rapid application development with constraints on the hand.
Development Tools and
Technologies(conti..)
• 1.9.2 Backend Technologies
• SQL database used in developing and managing at the back-end. SQL
database software will be used to store persistent data and backend
management will be done by SQL.
SQL:
• It’s a server-side platform.
• It’s an open source server environment.
• It allows you to run JavaScript on the server and It is free.
• Runs on various platforms
1.10 Significance of project
The proposed system has the following significances.
• People can gain access to the information about the place they
wanted to visit at any time as far as network is available.
• The authorized access to information system is more advanced. This
means secured login to the system will be developed.
• To manage the tourist, places and booking information in organized
way.
• All Information about natural resources can be searched easily.
1.11 Beneficiary of the project
The customers are benefited from this system since they save time, they get
information from the tour travel system simply by visiting the site and
booking. Customers can also perform electronic payment. Here is the
beneficiaries from the project.
• The travel agency.
• Customer or tourist.
• Ethiopian culture and tourism.
• Guider
• The local service providers such as hotel, food.
• Car rental agency.
CHAPTER TWO SYSTEM FEATURES
2.1 Existing system study
• In the existing system, the user needs to find the transportation
routes by visiting the travel agencies and enquire the information and
the user needs to book the hotels manually and there may be a
chance of no availability of service.
• Presently these are maintained in Microsoft Excel form, in a
standalone mode. 
Existing system
  
2.3. Users of Existing System
• In the present system a customer has to approach various agencies to
find details of places and to book hotels. Here some users of existing
system.
User Responsibility
Ethiopia culture and tourism  Announce the
bureau  Report documented information about the number of travelers being traveled to
the tourism areas.
 The income gains from tourism.
 Collecting information about the travelers.
Travel agency  Give the service of guide and transportation for the tourists.
 should report monthly traveler’s information to culture and tourism bureau.

Guider  transporting and leads the travelers to the place they want to visit.
Tourist  searching for traveler’s agency.
 Making agreement with travel agency.
 Making payment for travel agency.
CHAPTER THREE: PROPOSED SYSTEM
3.1 Proposed System
• In the proposed system, the system allows one to easily access the
relevant information and make necessary travel agreement.
• The user need to just login into the application and can find the all
information about place, transportation and hotel booking
immediately and complete the booking process for a successful
transaction
• User can decide about places they want to visit and booking online for
travel and accommodation.
Proposed system
3.2. Functional Requirement
• The proposed system has main function in which it handles. It should
solve the problems raised by the stakeholders. Here we have putted
the functions in which the system will do primarily.
• Visit the web application- This action can be done with any of the user
including the anonymous user; since the first page of the system provides a
general information about the services available at current time
• Registering for Travel- Any traveler can register here if he/she wants to get
the services found here. They need to fill all the required personal
information and be able to choose the place to travel with car and be
provided with hotel service from any of the travel agents.
• Notify for Travelers- The travelers will be notified when the date of their
journey is comes near and notified whenever changes happen regarding to
the traveling information of themselves.
CONTI…

• Provide Information to Tour Travel Agents- The system must provide a

full information about hotels and car rental services for the travel agents.
• Report to Ethiopia Tourism Minster- The system should report monthly
traveler’s information to the biro. This enables the biro to have a well-
documented information about the number of travelers being traveled to
the tourism areas.
• Touristy places overview- Before travelers see the places really; the
system should give short video to give some clue for the new travelers
about the place.
• Consideration for citizens and foreigners- The system should ask and
consider whether the travelers are Ethiopian citizen or foreigners who
come abroad.
3.3 Non-Functional Requirement
• Accordingly with requirement which has been elicited there are some
requirements which have related to the quality of the system should be
• Performance- The systems response time should be fast in certain situation
whenever there is good internet connection. Since the effectiveness of
stakeholders are dependable on the response time of the system. The
system performs well.
• Safety- Users should care of their bank information; they should not
publish it online. The other safety requirement to the business partners to
the system is; they don’t have to publish their price of their service directly
to the system, because the system will provide a way to do that indirectly.
• Maintainability- The system is required to be maintainable after the
development and able to update itself with available technologies and
interactivities.
CONTI…
• Availability- the service is available on internets 24/7 to all customers
and can get information in any place and decided where wants tom
visit easily.
• Security Issues- The system is much secured based on the username
and password for all user activity. Nobody can access the system
without the authorized person. Passwords are not visible cannot be
accessed by anyone because the passwords are encrypted by MD5
encryption.
3.4 System Model
.
Use Cases: A use case is an interaction between users and a system
3.4.1 Sequence diagram for login
3.4.3 Activity Diagram
Activity diagram for Admin
Activity diagram for Customer
3.4.4 Analysis level Class Diagram (Conceptual Modeling)
THE END