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1 Introduction To Database Management

A database is a collection of organized data that allows for easy access and management. Microsoft Access is a relational database management system (RDBMS) that enables users to create, organize, and analyze structured or unstructured data through tables, queries, forms, reports, and other objects. Key concepts include tables with records and fields, primary keys for unique identification, and the use of SQL to define, manipulate, and retrieve data from the database. Access allows users to efficiently store, organize, and retrieve large amounts of related information.

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37 views22 pages

1 Introduction To Database Management

A database is a collection of organized data that allows for easy access and management. Microsoft Access is a relational database management system (RDBMS) that enables users to create, organize, and analyze structured or unstructured data through tables, queries, forms, reports, and other objects. Key concepts include tables with records and fields, primary keys for unique identification, and the use of SQL to define, manipulate, and retrieve data from the database. Access allows users to efficiently store, organize, and retrieve large amounts of related information.

Uploaded by

Christopher Olaya
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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INTRODUCTION TO

DATABASE
MANAGEMENT
USING MS ACCESS
What is a DATABASE?
A Database is a collection of
organized data, information and
records in a manner that
facilitates ease of access, as well
as efficient management and
updating
What is a DATABASE?
A computerized Database Management
System (DBMS), such as Access, enables you
to easily collect large volumes of data
organized into categories of related
information. This type of database allows
you to store, organize, and manage your
data, no matter how complex it is, and then
retrieve and present it in various formats
and reports.
Example of Everyday Life
Databases
A Phone Company list of phone numbers
A bookstore or library with a large collection of Books
A department store for sales, inventory and products.
A Database for Census and Voters Registration.
A student records from school or universities
 Records
of all government transactions like PSA, NBI,
PRC, LTO, DFA, etc.
 Tax Records of all Businesses
 And many more
Kinds of Databases
NAME Description
Structured Database It is also called the structured data which a
record or file of information is arranged in
uniform format. These databases are usually
storage of information with similar entries such
as a list of persons born in a country, a medical
database of patient's data.
Free-form Database It is a loose collection of information, such as
those you will find on the World Wide Web. A
collection of your documents in the computer
made from a several programs can be considered
as free-from database
What is Relational Database
Management System (RDBMS)
A Relational Database Management
system (RDBMS) is designed to
create, maintain, manipulate,
modify and delete information in a
relational database.
Things You Can Do with RDBMS
Create a Database
Information Storage
Information Retrieval
Information Management
Information Analysis
Print and Share Information
Relational Database Terminologies
 Date – It is a Number or value found and
stored in the database. It is Static because
it remains the same until it is modified by a
process.
 Information– It is a data that has been
processed thereby making it relevant and
meaningful to the person viewing it.
 Null
– It is used to represent a value that is
unknown or missing.
 Entry – It is the data entered into a field.
Relational Database Terminologies
 Table– it is a grid of rows and columns.
Stores and displays data in a structured
format consisting of columns and rows
similar to excel spreadsheet.
 Record – It refers to a specific person, place,
thing or event. It is the horizontal row of a
cell.
 Field
– It is the smallest structure of a data
from a larger database structure. It
separates different types of data.
Relational Database Terminologies
 Primary Key – is a field in the table that uniquely
identifies the table records.
primary key’s main features
- It must contain a unique value for each row
- It cannot contain a NULL values.
Tables are limited to ONE primary key each. The
primary key’s value must be different for each
row.
Primary Key
What is MS Access?

A Relational Database Management


system (RDBMS) software that is
designed to create, format, save
maintain, manipulate, retrieve,
delete and analyze volumes of
related information in a format
knows as database.
Start Access in Windows 10
Press the Windows key on the
keyboard to display the Start menu.
Click All Apps, point to Access 2016
(see Figure 1-2), and then click Access
2016 to start Access and display its
Start screen (see Figure 1-3).
Figure 1-2
Open Access 2016
MS ACCESS WORK SCREEN
Open an Existing Database
 Click the Open Other Files command on the left side
of the Access startup screen. The Open screen
appears, as shown in Figure 1-4.
 Click Browse, navigate to the data files for this
lesson, and then select StudentInformation.accdb,
as shown in Figure 1-5.
 Inthe Open dialog box, click the Open button. The
existing database opens.
 display its Start screen (see Figure 1-3).

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