Adjustment Entries, Income Statement and Balance Sheet
Adjustment Entries, Income Statement and Balance Sheet
Learning Objectives
Objectives
After studying this chapter, you should be able to:
1. Explain the revenue recognition principle and the expense recognition
principle.
2. Differentiate between the cash basis and the accrual basis of
accounting.
3. Explain why adjusting entries are needed, and identify the major types of
adjusting entries.
4. Prepare adjusting entries for deferrals.
5. Prepare adjusting entries for accruals.
6. Describe the nature and purpose of the adjusted trial balance.
7. Explain the purpose of closing entries.
8. Describe the required steps in the accounting cycle.
9. Understand the causes of differences between net income and cash
provided by operating activities.
4-1
Timing
Timing Issues
Issues
Review Question
What is the periodicity assumption?
a. Companies should recognize revenue in the
accounting period in which it is earned.
b. Companies should match expenses with revenues.
c. The economic life of a business can be divided into
artificial time periods.
d. The fiscal year should correspond with the calendar
year.
Companies recognize
revenue in the accounting
period in which the
performance obligation is
satisfied.
4-8
LO 2 Differentiate between the cash basis
and the accrual basis of accounting.
Timing
Timing Issues
Issues
4-9
LO 2 Differentiate between the cash basis
and the accrual basis of accounting.
Timing
Timing Issues
Issues
Illustration: Suppose that Fresh Colors paints a large
building in 2013. In 2013, it incurs and pays total expenses
(salaries and paint costs) of $50,000. It bills the customer
$80,000, but does not receive payment until 2014.
Illustration 4-2 (Partial)
2013 2014
4-10
LO 2 Differentiate between the cash basis
and the accrual basis of accounting.
Timing
Timing Issues
Issues
Review Question
Which one of these statements about the accrual basis of accounting
is false?
a. Companies record events that change their financial statements
in the period in which events occur, even if cash was not
exchanged.
b. Companies recognize revenue in the period in which the
performance obligation is satisfied.
c. This basis is in accord with generally accepted accounting
principles.
d. Companies record revenue only when they receive cash, and
record expense only when they pay out cash.
4-11
LO 2 Differentiate between the cash basis
and the accrual basis of accounting.
The
The Basics
Basics of
of Adjusting
Adjusting Entries
Entries
Adjusting entries
ensure that the revenue recognition and expense
recognition principles are followed.
are required every time a company prepares financial
statements.
includes one income statement account and one
balance sheet account.
never include cash.
4-12
LO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
The
The Basics
Basics of
of Adjusting
Adjusting Entries
Entries
Review Question
Adjusting entries are made to ensure that:
a. expenses are recognized in the period in which they
are incurred.
b. revenues are recognized in the period in which the
performance obligation is satisfied.
c. balance sheet and income statement accounts have
correct balances at the end of an accounting period.
d. All of the above.
4-13
LO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
Types
Types of
of Adjusting
Adjusting Entries
Entries
Illustration 4-3
Categories of adjusting entries
Deferrals:
1. Prepaid expenses: Expenses paid in cash and recorded as
assets before they are used or consumed.
2. Unearned revenues: Cash received before service are
performed.
Accruals:
1. Accrued revenues: Revenues for services performed but not
yet received in cash or recorded.
2. Accrued expenses: Expenses incurred but not yet paid in
cash or recorded.
4-14
LO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
Types
Types of
of Adjusting
Adjusting Entries
Entries
Trial Balance –
Each account is
analyzed to
determine
whether it is
complete and up-
to-date.
Illustration 4-4
4-15
LO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
Adjusting
Adjusting Entries
Entries for
for Deferrals
Deferrals
OR
Unearned revenues.
Prepaid Expenses
Costs that expire either with the passage of time or
through use.
Depreciation
Buildings, equipment, and motor vehicles (long-lived
assets) are recorded as assets, rather than an expense,
in the year acquired.
Statement Presentation
Accumulated Depreciation-
Equipment is a contra asset
account.
Appears just after the account it
offsets (Equipment) on the
balance sheet.
Illustration 4-9
Summary
Illustration 4-10
Unearned Revenues
Adjusting entry to record the revenue that has been
earned and to show the liability that remains.
Made to record:
OR
Expenses incurred
Revenues for services performed but not yet received in cash or recorded.
Accrued Revenues
Illustration 4-15
rent taxes
interest salaries
Accrued Expenses
4-45 LO 6 Describe the nature and purpose of the adjusted trial balance.
The
The Adjusted
Adjusted Trial
Trial Balance
Balance
Review Question
Which of the following statements is incorrect concerning the
adjusted trial balance?
a. An adjusted trial balance proves the equality of the total
debit balances and the total credit balances in the ledger
after all adjustments are made.
b. The adjusted trial balance provides the primary basis for the
preparation of financial statements.
c. The adjusted trial balance lists the account balances
segregated by assets and liabilities.
d. The adjusted trial balance is prepared after the adjusting
entries have been journalized and posted.
4-46 LO 6 Describe the nature and purpose of the adjusted trial balance.
Preparing
Preparing Financial
Financial Statements
Statements
Financial
Financialstatements
statements are
are prepared
prepareddirectly
directly from
from the
the
Adjusted
AdjustedTrial
Trial Balance.
Balance.
Retained
Income Balance
Earnings
Statement Sheet
Statement
4-47 LO 6 Describe the nature and purpose of the adjusted trial balance.
Preparing
Preparing Financial
Financial Statements
Statements
Illustration 4-27
4-48
Preparing
Preparing Financial
Financial Statements
Statements
Illustration 4-28
4-49
Closing
Closing the
the Books
Books
2014
Illustration 4-31
4-52
Closing
Closing the
the Books
Books
Illustration 4-32
Posting of
closing entries
7. Prepare financial
4. Prepare a trial balance
statements
Adjusting
Journal
Entries
4-56
Steps
Steps in
in Preparing
Preparing aa Worksheet
Worksheet
2. Enter the Adjustments in the Adjustments Columns
Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200
Supplies 2,500 (a) 1,500
Prepaid Insurance 600 (b) 50
Equipment 5,000 Adjustments Key:
Notes Payable 5,000
Accounts Payable 2,500
(a) Supplies Used.
Unearned Service Revenue 1,200 (d) 400 (b) Insurance Expired.
Common Stock 10,000
Dividends 500 (c) Depreciation Expensed.
Service Revenue 10,000 (d) 400 (d) Service Revenue Earned.
(e) 200
Salaries & Wages Exp. 4,000 (g)1,200 (e) Service Revenue Accrued.
Rent Expense 900 (f) Interest Accrued.
Totals 28,700 28,700
Supplies Expense (a) 1,500 (g) Salaries Accrued.
Insurance Expense (b) 50
Accumulated Depreciation (c) 40
Depreciation Expense (c) 40
Accounts Receivable (e) 200
Interest Expense (f)
50
Enter adjustment amounts, total
Interest Payable (f) 50 adjustments columns,
(g) 1,200
Salaries and Wages Payable and check for equality.
Totals 3,440 3,440