Chapter 4

Project Management Processes:

Project implementation /execution

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EXECUTING PROCESS GROUP

 The Executing Process Group consists of those processes

performed to complete the work defined in the project
management plan to satisfy the project requirements. This
Process Group involves coordinating resources, managing
stakeholder engagement, and integrating and performing the
activities of the project in accordance with the project
management plan.
 The key benefit of this Process Group is that the work needed
to meet the project requirements and objectives is performed
according to plan. A large portion of the project budget,
resources, and time is expended in performing the Executing
Process Group processes.

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1. MANAGE PROJECT KNOWLEDGE

 Manage Project Knowledge is the process of using existing

knowledge and creating new knowledge to achieve the
project's objectives and contribute to organizational learning.
 The key benefits of this process are that prior organizational
knowledge is leveraged to produce or improve the project
outcomes and that knowledge created by the project is
available to support organizational operations and future
projects or phases.

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2. MANAGE QUALITY

 Manage Quality is the process of translating the quality

management plan into executable quality activities that
incorporate the organization's quality policies into the project.
 The key benefit of this process is that it increases the
probability of meeting the quality objectives, as well as
identifying ineffective processes and causes of poor quality

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3. ACQUIRE RESOURCES

 Acquire Resources is the process of obtaining team members,

facilities, equipment, materials, supplies, and other resources
necessary to complete project work.
 The key benefit of this process is that it outlines and guides
the selection of resources and assigns them to their respective
activities

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4. DEVELOP TEAM

 Develop Team is the process of improving competencies, team

member interaction, and overall team environment to enhance
project performance.
 The key benefit of this process is that it results in improved
teamwork, enhanced interpersonal skills and competencies,
motivated employees, reduced attrition, and improved overall
project performance

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5. MANAGE TEAM

 Manage Team is the process of tracking team member

performance, providing feedback, resolving issues, and
managing team changes to optimize project performance.
 The key benefit of this process is that it influences team
behavior, manages conflict, and resolves issues.

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6. MANAGE COMMUNICATIONS

 Manage Communications is the process of ensuring timely

and appropriate collection, creation, distribution, storage,
retrieval, management, monitoring, and the ultimate
disposition of project information.
 The key benefit of this process is that it enables an efficient
and effective information flow between the project team and

the stakeholders.

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7. IMPLEMENT RISK RESPONSES

 Implement Risk Responses is the process of implementing

agreed-upon risk response plans.
 The key benefit of this process is that it ensures that agreed-
upon risk responses are executed as planned in order to
address overall project risk exposure, as well as to minimize
individual project threats and maximize individual project
opportunities.

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8. CONDUCT PROCUREMENTS

 Conduct Procurements is the process of obtaining seller

responses, selecting a seller, and awarding a contract.
 The key benefit of this process is that it selects a qualified
seller and implements the legal agreement for delivery. This
process is performed periodically throughout the project as
needed

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9. MANAGE STAKEHOLDER ENGAGEMENT

 Manage Stakeholder Engagement is the process of

communicating and working with stakeholders to meet their
needs and expectations, address issues, and foster appropriate
stakeholder involvement.
 The key benefit of this process is that it allows the project
manager to increase support and minimize resistance from
stakeholders. This process is performed throughout the project

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 Thank you
Questions and Comments

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 Chapter 5
Project management processes:
monitoring and controlling, and
closing

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MONITORING AND CONTROLLING PROCESS GROUP

 The Monitoring and Controlling Process Group consists of

those processes required to track, review, and regulate the
progress and performance of the project; identify any areas
in which changes to the plan are required; and initiate the
corresponding changes. Monitoring is collecting project
performance data, producing performance measures, and
reporting and disseminating performance information.
 Controlling is comparing actual performance with planned
performance, analyzing variances, assessing trends to effect
process improvements, evaluating possible alternatives, and
recommending appropriate corrective action as needed .

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Con’t…
 The key benefit of this Process Group is that project performance
is measured and analyzed at regular intervals, appropriate events,
or when exception conditions occur in order to identify and
correct variances from the project management plan.
 The Monitoring and Controlling Process Group also involves:

 Evaluating change requests and deciding on the appropriate

response;
 Recommending corrective or preventive action in anticipation of

possible problems;
 Monitoring the ongoing project activities against the project

management plan and project baselines; and

 Influencing the factors that could circumvent the change control

process so only approved changes are implemented.

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1. MONITOR AND CONTROL PROJECT WORK

 Monitor and Control Project Work is the process of tracking,

reviewing, and reporting the overall progress to meet the
performance objectives defined in the project management plan.
 The key benefit of this process is that it allows stakeholders to
understand the current state of the project, to recognize the actions
taken to address any performance issues, and to have visibility into
the future project status with cost and schedule forecasts.

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2. PERFORM INTEGRATED CHANGE CONTROL

 Perform Integrated Change Control is the process of reviewing

all change requests; approving changes and managing changes
to deliverables, organizational process assets, project
documents, and the project management plan; and
communicating the decisions.
 This process reviews all requests for changes to project
documents, deliverables, or the project management plan, and
determines the resolution of the change requests.
 The key benefit of this process is that it allows for
documented changes within the project to be considered in an
integrated manner while addressing overall project risk, which
often arises from changes made without consideration of the
overall project objectives or plans.
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3. VALIDATE SCOPE

 Validate Scope is the process of formalizing acceptance of the

completed project deliverables.
 The key benefit of this process is that it brings objectivity to
the acceptance process and increases the probability of final
product, service, or result acceptance by validating each
deliverable

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4. CONTROL SCOPE

 Control Scope is the process of monitoring the status of the

project and product scope and managing changes to the scope
baseline.
 The key benefit of this process is that the scope baseline is
maintained throughout the project.

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5. CONTROL SCHEDULE

 Control Schedule is the process of monitoring the status of the

project to update the project schedule and manage changes to
the schedule baseline.
 The key benefit of this process is that the schedule baseline is
maintained throughout the project.

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6. CONTROL COSTS

 Control Costs is the process of monitoring the status of the

project to update the project costs and managing changes to
the cost baseline.
 The key benefit of this process is that the cost baseline is
maintained throughout the project

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7. CONTROL QUALITY

 Control Quality is the process of monitoring and recording

results of executing the quality management activities to
assess performance and ensure the project outputs are
complete, correct, and meet customer expectations.
 The key benefit of this process is verifying that project
deliverables and work meet the requirements specified by key
stakeholders for final acceptance.

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8. CONTROL RESOURCES

 Control Resources is the process of ensuring that the physical

resources assigned and allocated to the project are available as
planned, as well as monitoring the planned versus actual
utilization of resources and taking corrective action as
necessary.
 The key benefit of this process is ensuring that the assigned
resources are available to the project at the right time and in the
right place and are released when no longer needed.

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9. MONITOR COMMUNICATIONS

 Monitor Communications is the process of ensuring the

information needs of the project and its stakeholders are met.
 The key benefit of this process is the optimal information flow
as defined in the communications management plan and
stakeholder engagement plan

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10. MONITOR RISKS

 Monitor Risks is the process of monitoring the

implementation of agreed-upon risk response plans, tracking
identified risks, identifying and analyzing new risks, and
evaluating risk process effectiveness throughout the project.
 The key benefit of this process is that it enables project
decisions to be based on current information about overall
project risk exposure and individual project risks

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11. CONTROL PROCUREMENTS

 Control Procurements is the process of managing procurement

relationships, monitoring contract performance and making
changes and corrections as appropriate, and closing out
contracts.
 The key benefit of this process is that it ensures that both the
seller's and buyer's performance meets the project's
requirements according to the terms of the legal agreements.

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12. MONITOR STAKEHOLDER ENGAGEMENT

 Monitor Stakeholder Engagement is the process of monitoring

project stakeholder relationships, and tailoring strategies for
engaging stakeholders through modification of engagement
strategies and plans.
 The key benefit of this process is that it maintains or increases
the efficiency and effectiveness of stakeholder engagement
activities as the project evolves and its environment changes

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13. CLOSE PROJECT OR PHASE

 Close Project or Phase is the process of finalizing all activities

for the project, phase, or contract.
 The key benefits of this process are the project or phase
information is archived, the planned work is completed, and
organizational resources are released to pursue new endeavors.

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 Thank you
Questions and Comments

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