Monthly Report

Transport Department
March 2022
Agenda
01. Introduction 02. Main Activity
performance
Major activity in The performance of the
department related to operation in department
operation and cast and its achievement

03. Spar part cost and 04. Service and breakdown 05. Future work
over view maintenances planning
Presenting the cost of Presenting service and Presenting next plan for
spare part and its cost for maintenance related the exiting challenge
each vehicles issues

2 Monthly Review 5/11/22

Introduction

 As apart of LUNA EXPORT

SLAUGHTER HOUSE PRIVATE
LIMITED COMPANY we are working
for maximizing Profits and minimizing
losses. We are very proud of the progress
our team has made. Today we’ll review
our monthly reports and give you an
overview of what you can expect for next
month

3 Monthly Review 5/11/22

Main Activity performance
 Give transport service for HO staff to there residence two time per day (2:00 Enter and
11:00LT Exit)
 Give transport service to FC staff in 4:00 LT night time, deposit and managerial service
 Manage driver and vehicles related issue
 Manage service and maintenance related issues
 request appropriate spare part and follow up there status in purchase process
 Follow up maintenance activity and their work in Modjo in order to align two business
units

4 Monthly Review 5/11/22

Cont..

 Give transport service for HO staff to

there residence two time per day (2:00
Enter and 11:00LT Exit) which is 100%
performed.
 Give transport service to FC and
managerial service and deposit which is
100% performed
 Give transport service to FC staff in 4:00
LT night time to mid time from all 10
branch which is 100% performed.

5 Monthly Review 5/11/22

Fuel management

 refuel 20 vehicles in card in this month

and their cost is 291239.48 ETB in total
 For GFC vehicles fuel cost is 191732.47
ETB in card
 For HO vehicles fuel cost is 99507.01
ETB in card
 Additional manually refuel all 43 active
vehicles by 166,404.60 ETB

6 Monthly Review 5/11/22

Fuel Cost over view with actual and plan cost

S.No Business unit Planned Actual Diff

228083 205,679.73
1 Head Office 22403.27

212300 212402.59
2 Fresh corner -102.59

12000 10172
3 Fresh Kitchen 1828.00

12000 0
4 cater comat 12000.00

6300 0
5 luna fruit 6300.00

6300 19994.28
6 pome gold -13694.28

10000 10895
7 other -895.00

  Total 486983 459143.6 27839.40

7 Monthly Review 5/11/22

Fuel Cost over view with actual and plan cost
Chart Title

500000
400000
300000
200000
100000
0 Head Office Fresh corner Fresh cater comat luna fruit pome gold other Total
Kitchen
-100000 1 2 3 4 5 6 7

Planned Actual Diff

8 Monthly Review 5/11/22
Drivers behavior and
service quality

 Check all vehicles safety and comfort

 Make order for all driver for vehicles
neatness
 Check carwash and high way cost
 We are ready for give standard transport
service for our staff

9 Monthly Review 5/11/22

 Click icon to add picture

Safety and related cost

10 Monthly Review 5/11/22

Spar part cost and over view

 We have requested 157 items in SAP for

39 vehicles and 5 items for store and all
vehicles in business unit
 General service used materials like oil
and filters air cleaner are requested
reputedly 70 times
 Other Spare part requested 66 times
because of verities of item and needs but
all have high cost relative to to other

11 Monthly Review 5/11/22

Request type FEREQUANC
Y Unit

TYPE QUANTITY PC L SET KG

Safety and Comfort 10 29     21

 We have requesting 157 item in SAP system and
listed by its unit of measurement OIL (MOTOR,
 Safety and comfort request 10 item in a month GASOILE AND
STEERING) 29 4 187   
 Oil which includes motor and steering 29 items FLUID AND
request in a month GREASE 5 8    22
 Fluid And Grease related requests are 5
BATTRY 1 1     
 Other spare part request are 66
 Air cleaner, fuel and oil filter have 34 request in this CLEANER AND
month FLITERO(FUEL
AND OIL) 34 37     

TYRE 12 75     

OTHER SPARE 66 157  11 

12 Monthly Review 5/11/22
TOTAL 157 311 187 11 43
 REQUEST OVER VIEW
Request NO purchase stock REQUEST

HO 78 36 42 80

70
DEBERE BERHAN 3 2 1
60

GENERAL FC 54 33 21 50

DRILLING 7 4 3 40

30
Modjo 12 10 2
20

10

DARAMALO FARM 5 3 2 0

HO AN FC N G djo ...
L I o O
ERH RA ILL M AL
R
EB ENE D
RAM
R G
EBE DA
D Requast NO purchase stock

13 Monthly Review 5/11/22

 Spare part request graph
OTHER SPARE
QUANTIT
Y
TYRE
Safety and Comfort 10

OIL (MOTOR, GASOILE AND CLEANER AND FLITERO(FUEL AND OIL)

STEERING) 29

FLUID AND GREASE 5

BATTRY

BATTRY 1 FLUID AND GREASE

CLEANER AND FLITERO(FUEL AND
OIL) 34 OIL (MOTOR, GASOILE AND STEERING)
TYRE 12
Safity and Comfort
OTHER SPARE 66
0 10 20 30 40 50 60 70
QUANTITY

14 Monthly Review 5/11/22

SPARE COST 25000
Chart Title

20000

15000

 This cost is the spar part used in general 10000

maintenance and break down maintenance 5000

only 0
HO GFC GFK Pome Gold

 Totally we have 75041.75 ETB spare part and Lubricant & fluid Filters(air,oil&fuel)

oil cost
 For oil the cost is 27935.25 ETB
 For filter and air clear 47106.50 ETB BUSSINESS UNIT Lubricant & fluid Filters(air,oil&fuel) Spare part Price
23051.72 14412.3452 10175.91
HO
2997.18 2556.74 17550.44
GFC
775.52 1845.8523
GFK  
1110.83 565.22
Pome Gold  

15 Monthly Review 5/11/22

Spare part Cost over view with actual and plan cost
S.No Business unit Planned Actual Diff
1 Head Office 75833 24588.2552 51244.7448
2 Fresh corner 50000 20107.18 29892.82
3 Fresh Kitchen 5229 1845.8523 3383.1477
4 cater comat 5229 0 5229
5 luna fruit 2614.5 0 2614.5
6 pome gold 1307.25 0 1307.25
7 other 5229 0 5229
Total 145441.75 46541.2875 98900.4625

16 Monthly Review 5/11/22

MAINTENANCE
 Total of 22 vehicles are maintained in this month
 From those vehicles 18 vehicles are maintained for
general service and 4 vehicles are maintained for
breakdown maintenance
 14 HO vehicles, 6 General FC vehicles and 2
general FK vehicles are maintained .
 We have saved 22,000 ETB has saved for
maintenance activity

17 Monthly Review 5/11/22

Garage cost over view with actual and plan cost
S.No Business unit Planned Actual Diff
1 Head Office 77033 0 77033
2 Fresh corner 30000 0 30000
3 Fresh Kitchen 3000 0 3000
4 cater comat 3000 0 3000
5 luna fruit 3000 3000
6 pome gold 1500 0 1500
7 other 3000 0 3000
27226.35 0 27226.35

18 Monthly Review 5/11/22

 Chart Title
16

general other 14

BUSSINESS UNIT Maintenance 12

10
13 1
HO 14 8

6
3 3
GFC 6 4

2
1 1
GFK 2 0
HO GFC GFK

Maintenace general other

19 Monthly Review 5/11/22

“
For next month we have differentiate
our strength and weakness area. Than
we have developed future work plan
and goal in order to proper use of
resource and maximizing our profit.
05. Future work planning

Q1. April 11-16 Q3. Apr 24-30

 Differentiate vehicle which is not  Analysis fuel conception in addition
working their counter for fuel to daily office work
conception analysis

Q2. Apr 18-23 Q4. May 2-7

 Check KM read

21 Monthly Review 5/11/22

Goals for this month

Business priorities Added priorities

 Increase customer satisfaction  Decrease the number of rotations by

 Maintain growth applying proper rout management

 Insure vehicles maintenance quality  Ensure the cost of operation stays below
budget
 Initiative partnership with 3rd party
organizations
 Follow up spare part request end to end

22 Monthly Review 5/11/22

Thank you
Thanks to your commitment and strong work ethic, we
know next month will be even better than the last.
We look forward to working together.

Transport Team