SELF-MONITORING REPORT

(SMR) PREPARATION
DAO 2003-27
ENGR. FE R. RUBIO
Pollution Control Officer II
 BASIC POLICY
It is the policy of the State to uphold the right of the
Filipino to a balanced and healthful ecology in
accord with the rhythm and harmony of nature.
Towards this end, a modified SELF-MONITORING
REPORT (SMR) System is hereby adopted by the
DENR, as part of the compliance monitoring system
of the Department.
The Self-Monitoring Report or SMR has
two basic objectives:
a. It allows firms or establishments to demonstrate
their compliance with environmental regulations
(e.g., P.D. 984, P.D. 1586, R.A.6969, R.A. 8749
R.A.9275), and

b. It allows EMB to confirm or validate that firms or

establishments comply with environmental
regulations or requirements.
Scope
The modified SMR System shall be implemented
nationwide including areas under the jurisdiction of
LLDA. ALL firms satisfying the criteria as
enunciated in Annex A (Industry Classification
Requiring the Services of Accredited Pollution
Control Officers) and Annex B (Firms that should
have full-time Pollution Control Officer) of DAO 26
(Series of 1992) are required to submit regular Self-
Monitoring Report (SMR).
Preparation of SMR
The SMR shall be in accordance with the format.

 IMPORTANT: As a general rule, monitoring information

and data are submitted to the DENR RO concerned. As
such, information requirements of offices/units at the
EMB Central Office should be coursed through the DENR
RO concerned. Direct requests for information, data,
reports and/or other submissions by EMB Central Office to
the firm or establishments are strictly prohibited unless
special circumstances warrant (e.g., emergency,
accidents, etc.).
Submission of SMR
 Unless provided otherwise, All covered firm
shall submit the SMR on a quarterly basis.
SMR covering activities in a quarter shall be
submitted within fifteen (15) calendar days
after the end of the said quarter as may be
determined by the DENR RO concerned.
Evaluation of Self-Monitoring Report
 The EMB shall complete the procedural, technical
and/or substantive review of the submitted SMR
within fifteen (15) working days. Absence of
actions/communication from the DENR RO
concerned within the prescribed period shall be
deemed as acceptance of the SMR submitted.
Confidentiality
 Upon completion of EMB’s evaluation, the SMRs are
considered as public documents. As such, access of
these documents by written request of the general
public shall be allowed in accordance with applicable
rules and regulations especially, but not limited to the
guarantee of the confidentiality of specific business
information under R.A. 6969 and its implementing
rules and regulations.
The SMR consists of seven modules:
 MODULE 0. General Information Sheet – this module
provides basic information about the
establishment, firm or facility. This shall only
be prepared once.

 MODULE 1. General Information – this module

provides background information about
the establishment, firm or facility including
changes or modifications of Module 0.
 MODULE 2. R.A. 6969 – this module provides
information on compliance with the
requirements of R.A. 6969. This module is
composed of three sub- modules:

a. compliance with CCO-related requirements,

b. for hazardous wastes treater and recycler, and
c. for hazardous wastes generator.
MODULE 3. P.D. 984 – this module provides
information on compliance with the
requirements of P.D. 984.

MODULE 4. R.A. 8749 – this module provides

information on compliance with the
requirements of R.A. 8749.

MODULE 5. P.D. 1586 – this module provides

information on compliance with the
requirements of P.D. 1586
MODULE 5. P.D. 1586 – this module provides
information on compliance with the
requirements of P.D. 1586.

MODULE 6. Others – this module provides

additional information that are not
exclusive to any of the other module/s.
Module O. General Information Sheet
 The purpose of this module is to provide basic
information about the facility. The module needs
only to be completed and submitted once.
Subsequent updates (e.g., revisions) may be done
during the regular SMR submissions.
General Information Sheet
Name of the
Establishment/Facility
Establishment/Facility St. # & St. Name:
Address Barangay: City/Municipality
(NOT the company of head Province:
office
Name of Owner/Company
Address St. # & St. Name:
(If address is not the same Barangay: City/Municipality
as previous address) Province:
Phone No. Fax No.:
E-mail Address
Type of Business/Industry Phil. Standard Industry Classification Code No.:
Classification Phil. Standard Industry Descriptor:
Responsible Officer/s CEO/President:
Tel # Fax #
E-mail Address:
Plant Manager:
Tel # Fax #
E-mail Address:

Pollution Control Officer Name:

Tel # Fax #
E-Mail Address:
Legal Classification □ Single Proprietorship □ Partnership
□ Private Domestic Corp. □ Gov’t. Corp
□ Multi-national □

We hereby certify that the above information are true and correct.

Name/Signature of CEO/President Name/Signature of PCO

Module 1. General Information
 This module is intended to provide background
information about the establishment, firm or facility
including changes or modifications of General
Information Sheet (Module 0), if any.

 This module must be included in ALL submissions of

the SMR.
General Information
Name of the Plant

Please provide the necessary revised, corrected or updated

information not contained in your General Information Sheet
DENR Permits/Licenses/Clearances
 Provide details of permits, licenses or clearances that
were obtained by or granted to the facility. If the
facility or company does not have any of these (or if
the box is not applicable), please write in “N/A”

 Insert/add additional row/s as may be needed. For

example, the facility may be covered by five ECCs –
insert additional rows as needed to provide ALL the
details needed.
DENR Permits/Licenses/Clearances
Environmental Permits Date of Expiry
Laws Issue Date
PD 984/ AC No.
RA 9275 WDP No.
PD 1586 ECC 1
ECC 2
RA 6969 DENR ID#
CCO Registry
Importer
Clearance No.
Permit to
Transport
RA 8749 AC No.
PO No.
Operation
 Provide details on the operation of the facility or
establishments in terms of average operating (or
business) hours per day, number of operating (or
business) days per week, and the number of shift per
day. No boxes should be left blank.

 “Blank” or “N/A” are not allowed as entry/s.

Operation
Operating Operating # of shift/day
hours/day days/week
Average

Maximum
Operation/Production/Capacity
 Provide details on the operation or production
capacity of the facility including the estimated water
and electricity consumption. If the facility or
company does not have any of these (or if the box is
not applicable), please write in “N/A”
Operation/Production Capacity:
Average Daily Total Output
Production this Quarter
Output
Total Water Total Electric
Consumption Consumption
this Quarter this Quarter
(cubic meters)
Please use additional sheet/s if necessary (kwH)
MODULE 2A. R.A. 6969 (CCO Report)

 This module is intended to provide

information related to compliance on R.A.
6969, specifically on the CCO Report. Unless
provided otherwise in the appropriate
license/permit/clearance, this module shall be
included in quarterly SMR submission/s.
 Chemical/Substance Information
 Provide the appropriate
information on the chemical
or substance covered by the
Report. The entries should be
the same as in your
application for the appropriate
license/permit/clearance.
RA 6969
A. CCO report (please accomplish this section for each chemical/substance)

Common Name/IUPAC/CAS Index Name:

CAS No.:
Trade Name:
 For importers only
 Provide the appropriate information such as
quantity, date of arrival, port of entry. If the
box is not applicable, please write in “N/A”.

This section is only applicable for facility or

establishment with Importer Clearance
Number or CCO Number.
For Importers only:
Quantity Import Date of Quantity Port Country Country
Requested Clearance Arrival Received of of Origin of Manu-
No. Entry facture

Total Quantity Total Quantity

Requested Received

* Attach copy/ies of Bill of Lading

Distributor’s Table
 Provide the appropriate information such as
name of client (or buyer), registration
certificate number, and quantity.

This section is only applicable for facility or

establishment with CCO Number. “Blank” or
“N/A” are not allowed as entry/s.
For distributors (importers/non-imp
orters):
Name of License No. Date of Amount/Quantity
Client Distribution Distributed

Total Amount/Quantity Distributed

Non-importer User’s Table
 Provide the appropriate information such as
name of distributor (or seller), quantity and
date of purchase.

 This section is only applicable for facility or

establishment with CCO Number. “Blank” or
“N/A” are not allowed as entry/s.
For non-importer users:
Name of Distributors Date of Purchase Quantity Purchased

Total Quantity Purchased from Distributor/s

Producer’s Table
 Provide the appropriate information such as average
production, starting inventory ending inventory,
name of client (or buyer), quantity.

This section is only applicable for facility or

establishment producing the concerned controlled
substances covered by the CCO Number. “Blank” or
“N/A” are not allowed as entry/s.
For producers:
Average Daily Total Output this
Production Capacity Quarter

Quantity of Stock Quantity of Stock

Inventory (Start of Inventory (End of
Quarter) Quarter)

Name of Buyer Date of Purchase Quantity

Total Quantity Sold

Used in Production
 Provide the appropriate information on production
and processing of the chemical or substance
covered by the sub-module. If the box is not
applicable, please write in “N/A”.

 This section is only applicable in cases where the

chemical or substance covered by this report is not
the main product of the facility or establishment.
Used in Production (please fill up only if chemical/substance
is not main product)
Average Daily Total Output this
Production Quarter
Output
Average Total Quantity
Quantity Used Used in this
per Month Quarter
Describe any changes in Production/Process/Operations:
Stock Inventory/Waste Chemical
Generated
 Provide the appropriate

summary of the
inventory or the waste
chemical generated.

 If the box is not

applicable, please write

in “N/A”.
Stock Inventory/Waste Chemical Generated

Average Total Quantity of

Quantity of Waste Chemical
Waste Chemical Generated this
Generated per Quarter
month
Quantity of Quantity of
Stock Inventory Stock Inventory
(Start of (End of Quarter)
Quarter)
Other Information
 Check the appropriate box to the situation at
the establishment or facility. If the response is
“Yes”, please attach a copy of the revised
plan/s or document/s.
Other Information
Manner of Storage on site Treatment on site
handling Storage off site Treatment off site
hazardous
wastes
Yes (please attach copy of revised plan
Changes in
No
Safety
Management
System
Yes (please attach copy if not submitted/included in
previous report/s or had been revised)
Chemical
No
Substitute Plan
MODULE 2B. R.A. 6969
(Hazardous Wastes Generator)
 This module is intended to provide information
related to compliance on R.A. 6969.

 This section is applicable only for hazardous wastes

generator. Unless provided otherwise in the
appropriate license/permit/clearance, this module
shall be included in quarterly SMR submission/s.
HW Generation
 Provide the appropriate information such as type of
wastes, HW number, quantity.

“Blank” or “N/A” are not allowed as entry/s.

B. Hazardous Wastes Generator
HW Generation:
HW HW HW HW Remaining HW HW Generated
No. Class Nature Cataloguing from Previous
Report

Qty. Unit Qty. Unit

Waste Storage, Treatment and
Disposal
 Providethe appropriate information such as
HW number and quantity. One complete table
must be accomplished for each of the HW
generated or handled. If the box is not
applicable, please write in “N/A”.
Waste Storage, Treatment and Disposal:
(Please fill-up one table per HW)
HW Details HW No.:
Qty of HW Treated: Unit:
TSD Location:

Storage Name:
Method:
Transporter ID: Name:
Date:
Treater ID: Name:
Method:
Disposal ID: Name:
Date:
On-Site Self Inspection
 Provide the appropriate summaries of self-
inspections conducted.

 Each row is considered as a set of entry where

“Blank” or “N/A” are not allowed as entry/s in
the first three columns.
On-site Self Inspection of Storage Area:

Date Conducted Premises/Area Findings & Corrective Action

Inspected Observations Taken (if any)
MODULE 2C. R.A. 6969
(Hazardous Wastes Treater / Recycler)

 This module is intended to provide information

related to compliance on R.A. 6969.

 This section is applicable only for hazardous wastes

treater or recycler. Unless provided otherwise in the
appropriate license/permit/clearance, this module
shall be included in quarterly SMR submission/s.
HW Stored/Untreated
 Providethe appropriate information such as
HW number, quantity and validity of the
permit.

 Thissection is only applicable if HW has been

stored or remained untreated at the end of
the quarter. “Blank” or “N/A” are not allowed
as entry/s.
C. Hazardous Wastes Treater/Recyclers
HW Stored and/or Untreated as of End of Quarter:
HW Waste Date of Transport Valid Qty. Type of Time Table
Generator Transport permit/date until Storage for
No. of Issue Container/#
of Treatment
containers
HW Treated/Recycled
 Provide the appropriate information such as

type of wastes, HW number, quantity.

“Blank” or “N/A” are not allowed as entry/s.

 HW Treated and/or Recycled as of End of Quarter

Type HW Number Wastes Date of Trans - Qty. Type of Type &

of Generator Transport port Treatment Quantity of
Wast Permit or Re - Recycled or
es /Date cycling Treated
of Process Product
Issue
Residual Wastes
 Provide the appropriate
information such as type of
wastes, HW number, quantity.

 This section is only applicable

if residual HW has been
generated. “Blank” or “N/A”
are not allowed as entry/s.
Residual Wastes Generated from the Treatment and/or Recycling Operation

Type HW Process by Quantity Type of

Storage
Disposal Time Table
of Number which the Option for
Wast Wastes is Contain
es Generated er/# of Disposal
contain
ers
MODULE 3. P.D. 984 (Water Pollution)

This module is intended to provide information related to

compliance on P.D. 984.

This section is applicable only for facility or establishment

with discharges. Unless provided otherwise in the
appropriate license/permit/
clearance, this module shall be included in quarterly SMR
submission/s.
Water Pollution Data
 Providethe appropriate information such as
average quantity of domestic wastewater,
cooling water, wash water used or generated
daily.
Data and information are to be presented on a
quarterly basis. A duplicate set/table may be
inserted or added if the SMR covers more than
one quarter. If the box is not applicable, please
write in “N/A”.
PD 984
Water Pollution Data

Domestic Wastewater Process Wastewater

(m3/day) (m3/day)

Cooling Water Others:

(m3/day) (m3/day)

Wash Water, Wash Water, floor

equipment (m3/da)
(m3/day)
Cost of Treatment
 Provide the appropriate information such as estimated costs of
salary, chemical used and operating costs.

 The last two rows are applicable only if there were

modifications or improvements in the WTP. If the box is not
applicable, please write in “N/A”.

 A separate table must be filled-up for each of the wastewater

treatment facility being operated. A duplicate set/table may be
inserted or added if necessary. (For example, if a facility has two
separate, parallel wastewater treatment facilities, then two
tables will have to be accomplished)
Record of Cost of Treatment
(Separate entries for separate facilities)
Month 1 Month 2 Month 3

Person employed (# of employees)

Person employed (cost)

Cost of chemicals used by WTP
Utility costs of WTP (electricity & water)

Administrative and Overhead Costs

Cost of operation in-house laboratory

New/Additional Investments in WTP

Cost of New/Add Investments

WTP Discharge Location
 Provide the appropriate information on the location of ALL
outlet/s or discharge/s including the name (and description)
of the receiving water body. The sequence or number of each
outlet/s must be the same as in previous submissions.

“Blank” or “N/A” are not allowed as entry/s.

WTP Discharge Location
Outlet No. Location of outlet Name of receiving Water Body

2
3

Please attach drainage lay-out

 Detailed Report of Wastewater Characteristics
 Provide the appropriate information such
as the date of sampling and the
corresponding flow rate at the time of
sampling. Fill in table for appropriate or
applicable parameters only. One table must
be prepared and completed for each
discharge outlet. Additional sheets or rows
may be added as needed.

 A separate table (for each outlet) must also

be prepared and completed for parameters
of other pollutants. Please refer to DAO 35
for parameters described as conventional
and/or other pollutants.
Detailed Report of WW Characteristics for
Conventional Pollutants
Outlet #
Date Effluent Flow BOD TSS Color pH O-G Temp/ rise Name
Rate (m3/day) (mg/l) (mg/l) (mg/l) (oC) Unit

Please fill-up/accomplish separate form/s for other outlet/s.

Please attach Results of Laboratory Analysis

Detailed Report of WW Characteristics for
Other Pollutants
Outlet #
Date Effluent Flow name name name name name name name
Rate (m3/day) unit unit unit unit unit unit unit
MODULE 4. R.A. 8749 (Air Pollution)
 This module is intended to provide information
related to compliance on R.A. 8749.

 This section is applicable only for facility or

establishment with emissions from process
equipment or fuel burning equipment. Unless
provided otherwise in the appropriate
license/permit/clearance, this module shall be
included in quarterly SMR submission/s.
Summary of APSE or APCF
 Provide the appropriate information on
air pollution source equipment or air
pollution control facilities. The
sequence or number of each entry/s
must be the same as in previous
submissions.

 For fuel burning equipment, specify the

type of fuel used and the quantity
used/consumed for the quarter. “Blank”
or “N/A” are not allowed as entry/s.
 Summary of APSE/APCF
Process Equipment Location # of hrs. of operations
1.
2.
3.
4.
Fuel Burning Equipment Location Quantity Consumed # of hrs. of
operations

1.
2.
Pollution Control Facility Location # of hrs. of operations
1.
2.
 Cost of Treatment
 Provide the appropriate
information such as estimated
costs of salary, chemical used and
operating costs.

 The first two rows are applicable

only if there were modifications or
improvements in the APCF. If the
box is not applicable, please write
in “N/A”.
Cost of Treatment
Month 1 Month 2 Month 3

Cost of Person
employed, (salary)
Total Consumption of
Water (cubic meters)
Total Cost of chemicals
used (e.g., activated
carbon, KMnO4)
Total Consumption of
Electricity (KwH)
Administrative and
Overhead Costs
Cost of operating inhouse
laboratory, if any
Improvement or
modification, if any.
(Description)
Cost of improvement of
modification
Detailed Report of Emission Characteristics
 Provide the appropriate
information such as the date of
sampling and the corresponding
flow rate at the time of sampling.
Fill in table for appropriate or
applicable parameters only.

One table must be prepared and

completed for each APCF or
emission point/source. Additional
sheets, rows and columns may be
added as needed.
Detailed Report of Air Emission Characteristics
Date Flow Rate CO Particulates ________ ________ ________ ________
(Ncm/day) (mg/Ncm) (mg/Ncm) (name) (name) (name) (name)
NOx (mg/Ncm) (mg/Ncm) (mg/Ncm) (mg/Ncm)
(mg/Ncm)
MODULE 5. P.D. 1586 (EIS System)
With new pro forma - Compliance Monitoring
Report (CMR)
MODULE 6. Others
 This module is intended to provide information that

are not exclusive to any of the other module/s.

 Thismodule must be included in ALL submissions of

the SMR. The module includes also the notary
portion of the SMR. In case of electronic submission,
this module must be faxed or delivered to the DENR
RO concerned.
Accidents and Emergency Records
 Provide the appropriate information such as the date and
location of occurrence as well as descriptions (to be included in
Findings and Observation).

 The last column (Remarks) shall be applicable if remedial, clean-

up and/or additional actions need to undertaken or has not been
completed. Provide complete details.

 This table is only applicable for environmental incidents and/or

technical incidents that may have environmental impacts. Other
incidents (such as worker’s safety or accidents) shall be reported
to the appropriate government agencies (e.g., DOLE, DOH).
Accidents & Emergency Records
Date Area/Location Findings and Action Taken Remarks
Observation
Personnel/Staff Training
 Provide the appropriate information such as the date,
training descriptions and number (and names) of
personnel trained.

 This table is only applicable for environmental trainings

and/or technical trainings that have environmental
elements.
Personnel/Staff Training
Date Conducted Course Training # of Personnel Trained
Description
Certification duly Notarized
I hereby certify that the above information are true and correct.

Done this ________________________ in __________________

_______________________________
Name/Signature of PCO

_______________________________
Name/Signature of CEO

SUBSCRIBED AND SWORN before me, a Notary Public, this ______

day of ______________, affiants exhibiting to me their Community
Tax Receipts:

Name CTR No. Issued at Issued on

________________ __________ __________ _________
________________ __________ __________ _________
Thank you!!!