ISO 45001:2018

Implementation
Ruth Wilkinson, BSc (Hons), MSc, CMIOSH
Head of Health and Safety
ISO 45001:2018
Implementation

Occupational health and safety

management systems standard –
Requirements with guidance for use
ISO 45001:2018
Outline

- Why is a new standard needed?

- An overview of the structure of the ISO 45001:2018
standard
- Overview of the key requirements of the standard
- Review some key requirements from an implementation
perspective.
ISO 45001:2018
Global toll

- 2.78 million people killed by work accidents and disease

- 7,600 deaths per day (~ one every 12 seconds)
- 374 million non-fatal work accidents
- 2.4 million people killed by occupational disease
- ~ 4% of world GDP = work accidents and diseases
Source: ILO 2017
ISO 45001:2018
Benefits of safety and health management

- Humanitarian (less work-related injury, illness and death)

- Business:
- productivity and profitability
- customer and worker loyalty
- reputation, resilience and results
ISO 45001:2018
Why is a new standard needed?

- Global toll of safety and health failures

- OHSAS 18001 – well used, but not an agreed
international standard
- Alignment with other management standards and aids
integration

- ISO 45001 looks at the interaction between an

organisation and its business environment (i.e. H&S is part
of an overall business mgt system).
ISO 45001:2018
Why choose ISO 45001?

- Provision of a safe and healthy workplace

- Enables H&S to be integrated with other aspects, such as
worker wellness/wellbeing.
- Organisations with OHSAS 18001 and want to upgrade
- Organisations have other ISO standards in place
- Requirements of their customers
- Global market opportunities EMS
- Reputation
- Strategic consideration

QMS
IMS OHSMS

InfoSec
ISO 45001:2018 clauses
Based on Annex ‘SL’
1 Scope
2 Normative references
3 Terms and definitions
4 Context of the organisation
5 Leadership [and worker participation]
6 Planning
7 Support
8 Operation
9 Performance evaluation
10 Improvement

Annex A – Guidance on the use of the standard

ISO 45001
Aims to help organisations

- Minimise H&S risks

- Integrate H&S into overall business processes
- Provide platform for continual improvement
- Improve H&S performance to provide a safe and healthy
workplace.
 ISO 45001:2018
System diagram

Scope of OHSMS(4.3/4.4)
External
and internal 7 Support
issues (4.1) 8 Operation
Plan Do

4
5 Intended
Context 9
6 Leadership
Performance
outcomes
of the Planning and worker
organisation participation evaluation of the
OHSMS
Needs and
expectations Act Check
of workers and 10
other interested Improvement
parties (4.2)

Source: based on ISO 45001 Fig. 1

ISO 45001:2018
ISO 45001 vs OHSAS 18001

- Context - More on:

- Leadership -
-
worker participation
- Documented information
-
continual improvement
hierarchy of control
- risk and opportunities
- compliance status
- supply chain
- KPIs
 Context of the organisation

4.1 and 4.2 Understanding

the organisation, the needs
Stakeholder and expectations of
PESTLE*/ workers and interested
/ Interested
STEEPLE SWOT parties
parties^
Analysis
analysis

Where are we?

Gap
Where do we want Scope OHSMS
to get to analysis
(determine scope
and OHSMS)?

^ workers, owners, financiers, customers, local community, regulators, competitors,

Suppliers, contractors, subcontractors, work reps,, etc and of those who is relevant to the OHSMS.
* Political/Economic/Social/Technological/Legal/Environmental – for external issues

Internal Issues – e.g. governance, strategies, culture, activities, products, services, participation…
 ‘Volunteers’

Implementation
Integration and

Integration
Scope Communication plan

Leadership commitment
extending to all recognition of roles
workers inc. and responsibilities
volunteers within policy Agreement/
framework (e.g.
expectations/
Ensuring integration health and safety commitments
policy and processes
Challenges?

into businesses
processes and (e.g. volunteering in
Risk assessment/
resource IOSH policy, driving
information,
at work, etc) instruction and
H&S at decision training
making meeting Process flow charts
Inter-disciplinary/
Code of conduct
Planning stage cross working Self declarations
Primary contact

Integrated into core Embedding, Doing,

Commitment and Planning
business Checking and Acting
 ISO 45001:2018
Leadership
- Certain clauses require action by top management which may
not be delegated to others.
Developing, leading and promoting a culture…that
supports the intended outcomes of the OHSMS.
- Removal of the ‘management representative’ – now
undertaken by top management itself

Documented evidence
- OH&S Policies, objectives are established (e.g.
responsibilities, involved, engaged and accountable)
- Integration
- Resources are available
- OHSMS outcomes
- Consultation and participation processes (e.g. workers
involved in decision making process)
- Continual improvement
ISO 45001:2018
Worker participation

- Two-way
- Involve non-managerial personnel (or their reps)
- Removal of obstacles and barriers (e.g. ignoring worker
input)
- Provision of resource - time, training and information
- Workers aware they can stop working with no fear of
reprisal if a hazardous situation arises.
- Must establish processes for consultation (e.g. implies
two-way comms so workers or their rep can provide
feedback)
- Must establish processes for participation (e.g. implies
the contribution of workers or their reps).
ISO 45001:2018
Risks and opportunities

- Required to consider the context (4.1), the ‘relevant’

requirements of their interested parties (4.2) and the scope
for their OHSMS (4.3) when determining risks and
opportunities e.g. thinking about internal and external issues
you may face and the impact it may have on systems and
processes.
- For every external and internal issue/ need and expectation
of interested parties – a risk source may be identified.
- Should be carried out at both strategic (‘others risks to
OHSMS’ and ‘other opportunities to the OHSMS’ and
operational levels (‘OH&S risks’ and ‘OH&S opportunities’).
- Remember ‘workplace’ definition.
- Be proportionate.
ISO 45001:2018
Making it happen

- Arrived 12 March 2018

- Overwhelming support for publishing
- OHSAS 18001 now withdrawn
- 3-year migration period
- Read and understand ISO 45001 requirements
- Identify and address gaps
- Remember root cause identification in investigation
process
- Certification bodies can help
ISO 45001:2018
Tips

- Secure commitment
- Gap analysis
- Involve/ integrate with your colleagues/disciplines
- Project management – planning
- Simplification
- Think about how you document your evidence and make it
relevant to you
- Make choices that are right for the business and
sustainable
- Raise awareness
- Upskill as needed:
- Safety and health professionals
- Top management
- Auditors
ISO 45001
Opportunity to improve

- Good safety and health management systems

and cultures help organisations to:
- prevent injury, illness and death
- improve reputation, resilience and results
Thank you
Any questions?

iso45001@iosh.com