Peace and Order and Public Safety

Plan – Policy Compliance

Monitoring System (POPSP-PCMS)
 PEACE AND ORDER
PROGRAMS AND LINKS
TO OTHER PROGRAMS
PEACE AND ORDER
AND PUBLIC SAFETY POC
Confidential (POPS) PLAN
Funds Performance
30% of the POP POPS Plan Policy Compliance
Monitoring System (POPSP PCMS)
Audit

SGLG Indicator
General Information
Project Overview
In accordance with EO No. 773, titled, Further Reorganizing the
Peace and Order Council, the National Peace and Order Council
(NPOC) Interim Secretariat, was tasked to coordinate and
monitor the integrated peace and order efforts and affirmative
actions of the government, and to provide an avenue for inter-
disciplinary dialogue and deliberation of major issues and
problems affecting peace and order.
One of the major activities determined to contribute to an
effective response to peace and order problems is the
formulation of a Peace and Order and Public Safety Plan
(POPS Plan), as mandated by DILG Memorandum Circular No.
2015-128.

The POPS Plan is a 3-year term-based plan, which covers

activities that address peace and order and public safety
issues in a local government unit (LGU).
System Overview
The Peace and Order and Public Safety Plan Policy Compliance
Monitoring System (POPSP-PCMS) was conceptualized and developed
by the Information Systems and Technology Management Service
(ISTMS) together with the Bureau of Local Government Supervision
(BLGS), to monitor the POPS Plan formulation and implementation
through semestral and annual accomplishments based on strategies
and policies, projects/programs, services or activities (PPSAs) being
formulated to resolve issues and challenges in each LGU.
The system also simplifies the process of planning and
implementation in terms of monitoring and report generation,
serves as a POC directory (POC and TWG Members); and
assists LGUs in determining the allowable Confidential Fund
(Annual Computation of CF) per COA-DBM-DILG-DND-
Governance Commission for GOCCs JMC No. 2015-01 dated
January 8, 2015.
Getting Started
System Features
 POPS Plan Management. The encoding and monitoring of POPS Plan can be
implemented nationwide.
 System Generated Report Facility. The application can generate standard or
customized reports related to the data of the POPS Plan.
 Graphical Representation. A dashboard can quickly show the status of
compliance per region, term, and allocation.
 Content Management. The lookup tables of the application can be updated
by the user of the system. (e.g. Focus Area, Indicator, PPSAs)
 User Management. The users have their own roles and privileges to the
portal, which are given only by the super administrator
User Access, Roles, and Privileges
The users of the application are the National, Regional, Provincial, and
City/Municipal Peace and Order Council Secretariats (R/P/CMPOCS), and shall
be responsible in monitoring the implementation of the POPS Plan at their
respective levels.

Two accounts shall be provided per LGU, one for the C/MLGOO and one for the
POC Representative who is preferably a permanent employee.

Note: The Regional Administrators must ensure that only two (2) accounts are
active per LGU.
 
Log In/Sign In
• Open your web browser, if you’re a DILG user, you can access
the system via intranet.dilg.gov.ph, go to applications, and
select POPSPPCMS

• For non-DILG users (LGUs), you can access the system via
pops.dilg.gov.ph. To log-in, enter a valid Username and
Password and click on the “Sign in” button
 To request for a new confirmation
message, click on “Didn’t receive
confirmation message?” and the
request new confirmation message
To retrieve your page will be displayed. (Figure 5)
forgotten password,
click on “Forgot
Password?”

To sign up and create an account, click

on “Don’t have an account? Sign up!”
 Figure 3 Sign Up

Log In/Sign In

Open your web browser, if you’re a DILG user, you can access the system via intranet.dilg.gov.ph, go to
To create a valid
applications, and select POPSPPCMS (Figure 1). For non-DILG users (LGUs), you can account access the
justsystem
providevia
all
pops.dilg.gov.ph (Figure 2). To log-in, enter a valid Username and Password and click on the
the“Sign
neededin”information
button.
and click the “Sign up”
button when done

When already registered click “Already

registered? Sign in” button and sign in
Figure 4 Retrieve Caption

Input the email address used during

signup and click the “Continue” button to
proceed
Figure 5 Request New Confirmation Message

Input a valid email address account and

click the “Continue” button to proceed.
System Menu
The POPS website (pops.dilg.gov.ph) has six (6) major menus
that can be found at the navigation pane located at the upper
right of the system as shown:

(1) Dashboard
(2) Plans
(3) My Plans
(4) Submissions
(5) POC Secretariat Submissions; and
(6) Create Plan
 The Dashboard menu shows the POPS Plan data, graphical
representation of plan status per region, and plan allocation
per region
 The total number of
LGUs in a region which
submitted the POPS
Plan
 The total number
of POPs Plan status
reports per region
The total number of
POPs Plan status
per term
The total number of
POPS Plan
allocation per
region
 Click the “reset” button to reset
search filter

To generate the regional summary of

the status of submission of
To search the term, choose accomplishment reports per LGU, click
from the select dropdown “Status of Submission (regional)” (for
and click the “search” RPOCS only)
button and filter the
results
The Plans menu shows the POPS Plan data

Figure 6 Navigation Pane

Figure 8 Plans

To create the Plan, click the “Create Plan”

button and you will be directed to the Create
Plans page (Figure 10)
 Figure 10 Create Plan

If the term you need is not listed on the dropdown,

click the “Add Term” button and you will be directed
to the Add Term page (Figure 10).
Figure 9 Add Term Page
 Figure 10 Create Plan

To create the plan, fill-out the required

fields then click the “create” button
 2. Once established, the POC Secretariat shall,
Steps in the Formulation of during the first meeting, orient the POPS
Plan TWG regarding their duties and
POPS Plan responsibilities, and identify the output and
tasking. The following documents must be
prepared prior to the drafting of POPS Plan:
 
1. LGU Profile;
1. The POPS Plan must be formulated within 2. LGU Mission, Vision, and Goals;
3. Comprehensive Development Plan;
the first 200 days of the newly-elected LCE, 4. Barangay Development Plan;
through the POC (January 15). 5. BPOPS Plan Summary;
- Overall methodology of POPS Planning 6. Crime Statistics from the Philippine National Police
(PNP);
- Identify members of POPS Plan TWG
7. Local Anti-Crime Action Plan, if available;
8. Statistics on Insurgency and Terrorism Threats Data
from the Armed Forces of the Philippines (AFP), if
3. Using the gathered data from reliable applicable;
9. Data and Statistics on Children in Conflict with the Law
sources, the POPS Plan TWG shall draft (CICL); and
the POPS Plan using the POPS Plan 10. Other accurate facts and figures relative to peace and
Manual. order and public
safety situation of the LGU.
The following are the required and sequential content of the POPS Plan (POPS Plan Manual):
A. Review of Local Strategic Direction
B. Peace and Order and Public Safety (POPS) Situation
C. Priority Peace and Order and Public Safety (POPS) Challenges
D. Objectives, Strategies, Targets, Indicators, and Baseline Data
E. Critical Policies, Programs, Projects, Services, and Activities (PPPSAs)
F. Funding Requirements
G. Actual Allocation
H. Reporting Form 1
I. Reporting Form 2
J. POC Secretariat Report
K. POPS Plan Summary and Submission of Reports
Note: The succeeding section pertain to actual POPS
Planning and corresponding instructions in encoding
the same to the POPSP-PCMS. Item 3 (System Menu)
will continue after the succeeding section.
SYSTEM HANDS-ON
Chapter A. Review of Local Strategic
Direction
 Chapter A
PART 1
A. REVIEW OF LOCAL STRATEGIC DIRECTION
1. LGU Socio-Economic Profile
2. Local Strategic Directions
3. Vision-Mission-Goal Descriptors
4. Membership of the Peace and Order Council
5. Composition of the Peace and Order and Public Safety (POPS) Plan
Technical Working Group (TWG)
 Chapter A
VIEW OF LOCAL STRATEGIC DIRECTION
 Chapter A
1. LGU Socio-Economic Profile

Write a narrative describing the

socio-economic profile
using the outline provided
below:
• Location
• Income class
• Demographic profile
• Other details
 Chapter A

2. Local Strategic Directions

Refer to the LGU’s Comprehensive Development Plan

(CDP) in writing your LGU’s Vision and Mission
Statements and Goals.
 Chapter A

Write a narrative describing your LGU’s local strategic directions in

relation to peace and order and public safety aspirations or activities
using the guide questions provided below.

Guide Questions:
• How would you describe the significance of peace and order and public
safety to the LGU's strategic directions or development aspirations and the
progress to date?
• How are peace and order and public safety contributing to the achievement
of the local strategic direction?
 CHAPTER A
3. Vision-Mission-Goal Descriptors
 CHAPTER A
4. Membership of the Peace and Order Council (POC)
Complete names of members of the POC (first name, middle initial, last name)
starting from the Chairperson up to the Civil Society Organizations (CSOs)
Representatives.
 CHAPTER A
5. Composition of the Peace and Order and Public Safety (POPS) Plan
Technical Working Group (TWG):
a. TWG Chair: Province/City/Municipality Planning
Officer; - Indigenous Peoples’ Mandatory Representative,
wherever applicable;
b. Members: - Highest Ranking Region/Province/City/Municipality
- Province/City/Municipality Budget Officer; DILG Officer;
- League of City/Municipality Federation Presidents (for - Provincial/City/Municipal Social Welfare and
Provinces); Development Officer;
- Liga ng mga Barangay President (for City/Municipality); - Provincial/City/Municipal Environment and Natural
- Highest Ranking Regional/Provincial/City/Municipal Resources
PNP Officer ; Officer;
- Highest Ranking Regional/Provincial/City/Municipal - Province/City/Municipal DRRMO Representative;
AFP Officer; - CSO Representative; and
- Other members deemed imperative and responsive to
the local conditions.
 PART 2
Encoding Chapter A in
POPSP-PCMS
1. To update the Plan Profile, click the
“Update Plan” button, and you will be
directed to the Update Plan page.
Figure 48. Step F. Funding Requirements Chapter F
2. To delete the plan, click the “Delete Plan”
button
A pop-up box will appear asking for
confirmation
3. To view the LGU Profile, click the text link and it
will open a new tab and direct you to the LGU
Profile page
 4. To add a Mission statement, click the text
link “Add LGU’s Mission” and a text box will
appear to the creation of the LGU’s Mission.
 5. To add a Vision statement, click the text
link “Add LGU’s Vision” and a text box will
appear to the creation of the LGU’s Vision.
6. To add a narrative describing your LGU’s
local strategic directions, click “Create
Narrative” and a text box will appear to the
creation of the Narrative.
 7. To provide the basic profile of the Local
POC chair, click the text link “Add Chair” and
it will direct you to the creation of the POC
Chair page.
 To delete the POC Chair, click
the “Delete” button and a
pop-up box will appear
To update the information of asking for a confirmation to
POC Chair, click the “Edit” delete a record. Click the
button and it will direct you “Ok” button to delete the
to the Update page assigned Chair, otherwise,
click “Cancel”.

To view the information of the council,

click the text link and a pop up box will
appear.
8. To add Vice Chair, click the text link “Add
Vice Chair” and it will direct you to the
creation of POC Vice Chair page.
9. To add Members, click the text link “Add
Member” and it will direct you to the
creation of POC Member.
10. To add TWG Member, click the text link
“Add TWG Member” and it will direct you
to the creation of TWG Member.
 11. Summary of
workbook that leads to
the other steps
12. Total POPS Plan Actual
Allocation per year
13. Total amount that has been accomplished
(Actual Utilization) per year
14. See available reports of POPS Plan and
choose text links to see either the Annual
Computation of CF, POPS Plan Summary, or
Step K: Submission of Reports.
 15. To generate Step A, click “Generate Step A”
button. It will direct you to the downloaded PDF
copy of Step A: Review of Local Strategic Direction.
 16. To generate report, click “Generate Report”
button. It will direct you to the downloaded PDF copy
of all the steps of POPS Plan.
Chapter B. Peace and Order and Public
Safety Situation
 Chapter B
PART 1

B. PEACE AND ORDER AND PUBLIC SAFETY SITUATION

1. The Peace and Order and Public Safety Situation Matrix

2. The Overview of the Peace and Order and Public Safety Situation in the LGU
 TABLE 2
1. The Peace and Order and Public Safety Situation Matrix

Actual Data
Municipal/City Barangay (if Cases/
Focus Area Indicator (Indicate name of C/M
and its corresponding
available)
(Indicate name of
Qualitative
Data
quantitative data) Barangay and its
corresponding
quantitative data)
1. PEACE AND ORDER
A. Crime and Disorder
• Incidence of Index Crimes  Total: 35 Brgy 1- ___ Incidence is
  Brgy 2- ___ highest in Brgy
Breakdown: ___
Municipality 1-___
City 1-____
Municipality 2- ____

a. Illegal Drugs
(mandatory)
•
Number of drug personalities
B. Conflict
 TABLE 2

Actual Data
Municipal/City Barangay (if Cases/
Focus Area Indicator (Indicate name of C/M available) Qualitative
and its corresponding (Indicate name of Data
quantitative data) Barangay and its
corresponding
quantitative data)

2. PUBLIC SAFETY
A. Road and Vehicle      
Safety

• Number of vehicular accidents

B. Emergency/Crisis      
Management
and Fire Safety
 

•  Number of High Value Targets

 Chapter B

2. The Overview of the Peace and Order and Public Safety

Situation in the LGU

Narrative describing the peace and order and public safety

situation in your locality using information provided in Table B.
 SAMPLE OUTLINE

Crime and Disorder - Violations of the law and situations that

disrupt harmonious living within a community. (Description of
challenges, effects, and capacities past and current)

- Trends in index and non-index crimes, proportion of persons who are

victims of crimes, crime volume, crime solution efficiency, crime
clearance efficiency, crime hot spots, presence of threat groups,
number of barangays affected or threatened (insurgency affectation),
household survey results
- Effects and implications
- Causes
- Responses and capacities of the LGU and other stakeholders
 SAMPLE OUTLINE

Conflict - In conflicts with the state, the source of disagreement may

be over policies, programs, activities, or conversely when the state
determines that private groups or individuals are oppressing a
segment of the population or entire communities.

- Trends in conflict
- Effects and implications
- Causes
- Responses and capacities of the LGU and other stakeholders
 
 SAMPLE OUTLINE

Road and Vehicle Safety - Methods and measures used to prevent

road users from being killed or seriously injured. Typical road users
include: pedestrians, cyclists, motorists, vehicle passengers, and
passengers of on-road public transport.

- Trends in road and vehicle accidents

- Effects and implications
- Causes
- Responses and capacities of the LGU and other stakeholders
 SAMPLE OUTLINE

Emergency/Crisis Management and Fire Safety - The organization and

management of resources and responsibilities for addressing all aspects of
emergencies, which are unforeseen or sudden occurrence, especially danger,
demanding immediate action; a threatening condition that requires urgent
action or response.

- Trends in emergencies experienced in the locality (e.g., medical or

health such as epidemics) and fire accidents
- Effects and implications
- Causes
- Responses and capacities of the LGU (input and output indicators)
and other stakeholders
 PART 2
Encoding Chapter B in
POPSP-PCMS
1. To create/update the base year, click
the “Create/Update” button, and it
will direct you to the “create/update”
base year page
 2. To generate report, click the “Generate Report”
button. It will direct you to the downloaded PDF copy of
the existing POPS Situation.
3. To add more indicators, click the button,
in line with the focus area, then a “Create
Indicator” link will appear.
 4. To update each indicator, click the button,
then select “Update Indicator” link and it will
direct you to the Update Indicator page.
5. Create a narrative report
for the peace and order and
public safety situation.
 If a narrative has already been
created in this step, the “Create
Narrative” button will be
replaced by the “Update
Narrative” and “Delete
Narrative” buttons.
6. For a sample narrative and outline, click the
“CLICK HERE” link to be directed to the
sample narrative and outline page.
Chapter C. Priority Peace and Order and
Public Safety Challenges
 Chapter C
Part 1
C. PRIORITY PEACE AND ORDER AND PUBLIC SAFETY
CHALLENGES

1. Prioritizing Peace and Order and Public Safety Issues Matrix

2. Profile of Priority Peace and Order and Public Safety Issues in the
Locality
Column 1 (C-1): Issues/Problems – phrase
describing a challenge in the peace and order
and public safety situation, which is affecting
the locality.

Guide Questions:
What are the priority POPS issues in your locality?
What are the current and emerging issues that strike fear in our
constituents and make people feel unsafe?
 Column 2 (C-2): Manifestations –
description of where and how the
issue arises.
Guide Question: How and where does this issue
occur?
Column 3 (C-3): Sources/Causes – description of
the reason for the occurrence of the issue.

Guide Questions:
What is the root cause of the issue?
What might be the sources or causes of such issues?
Column 4 (C-4): Who are involved/affected – list of groups,
people, or stakeholders most affected by the issue or
problem or those causing the problem.
Guide Questions:
Who are affected if this issue persists?
Who are involved in bringing about this issue (perpetrators)?
Column 5 (C-5): Consequences if not addressed
– description of what can happen to the locality
or those affective if the issue is not addressed.
Guide Question: What are the consequences of not addressing
the issues/problems?
 Column 6 (C-6): Objectives to address the issue –
description of that state you would like to achieve in
order to address the issue.
Guide Question: What should be the aims in addressing these
issues/problems?
 PART 2
Encoding Chapter C in
POPSP-PCMS
 1. It will direct you to the
downloaded PDF copy of the
existing Priority POPS
Challenges.
 2. To identify an issue, click the
“Identify Issue” button to be
directed to the Identify Issue page.
1. To identify issue, first, select a focus area to be
chosen in the dropdown list.
2. Encode the Issue/Problem in your locality that
strikes fear and make constituents feel unsafe.
3. Encode the Manifestation, on where and
how does the issue occur.
4. Encode the Sources/Causes of the Issue.
5. Encode Vulnerable Groups, who are
affected to the issue.
6. Encode the Perpetrators, who are the involved
in bringing about the issue.
7. Encode the Effects/Consequences of the Issue
if Not Addressed
8. Encode the Objective in addressing the issue
1. Existing issues can be updated
2. Existing issues can be deleted
STEP C
 Chapter D. Objectives, Strategies,
Targets, Indicators, And Baseline Data
 Chapter D
PART 1

D. OBJECTIVES, STRATEGIES, TARGETS, INDICATORS, AND

BASELINE DATA

Strategy Formulation Matrix by Peace and Order and Public Safety Issue
Column 1 (D-1): Objective – a state you
would like to achieve

Guide Question: What would you like to attain and

accomplish in your locality?
Column 2 (D-2): Indicator – a standard
against which you would like your
performance in achieving your objective
measured. It should be quantifiable.
 Column 3 (D-3): Target – a measurement for
successful achievement of your objective within three
years (annual targets will also be used for Reporting
Form 2).

Example: 60% Reduction of Robbery Cases

Column 4 (D-4): Indicator Targets – annual
target indicator measure.

Example: If the Term Target is 60% reduction of

robbery cases, then the 60% must be divided annually
based on the agreed target by the POC. It doesn’t have
to be equally divided. For example, an LGU can target
20% on the first year, another 20% on the second
year, and another 20% on the 3rd year of the term to
have a total of 60% by the end of the term.
Column 5 (D-5): Baseline Data – starting point of a
measure from which targets for successful
achievement of an objective would be set.

Example: 56 or 56 cases on the 2nd quarter of 2018

Column 6 (D-6): Baseline Year – starting
year which was used in the Baseline Data.

Example: 2018
Column 7 (D-7): Strategies – the plan of
action for the approach taken in meeting the
objective. There can be several strategies for
one objective.

Guide Question: How would you meet your objective?

Column 8 (D-8): Champion – the name of the
person and the agency who can take the lead in
developing and implementing strategies for the
said objective and ensuring the implementation
of related activities (policy change, program,
project, activities, and service enhancements).
 PART 2

Encoding Chapter D in
POPSP-PCMS
1. To generate report, click the “Generate Report” button. It will
direct you to the downloaded PDF copy of the existing Objectives,
Strategies, Targets, Indicators, and Baseline Data.
2. To create an indicator, click “Create
Indicator” and it will direct you in the
Create Indicator page.
1. Encode the Indicator which is the standard against which
change can be measured/performance determined.

(Example: Percentage Reduction of robbery cases) Note: Make

sure that the indicator is measurable.
2. Encode the Term Target, or measurement
for successful achievement of the objective
within three years.

(ex. 60% Reduction of Robbery Cases)

3. Encode the Baseline Data, or the starting point for a
measure from which targets for successful achievement
of an objective would be set.

(ex. 56, or 56 cases on the 2nd quarter of 2018)

4. Encode the Baseline Year
 5-7. Encode the Annual Target Indicator Measure.

(Ex. If your Term Target is 60% reduction of robbery cases,

then the 60% must be divided annually based on the agreed
target by the POC. It doesn’t have to be equally divided. For
example, an LGU can target 20% on the first year, another
20% on the second year, and another 20% on the 3 rd year of
the term to have a total of 60% by the end of the term.)
8. Encode the Title of the Strategy, or the plan
of action for the approach taken in meeting the
objective.

(ex. Enhance police visibility)

9. Encode the Champion for a certain
strategy

(ex. In enhancing police visibility, the Chief of

Police could be the champion) – Office Primary
Responsible (OPR)
10. Click the “Add Strategy” button if you
have identified more.
11. Click the “Delete Strategy” button if you want
to delete a strategy. But be aware that each strategy
is related to certain PPSAs, physical and financial
targets of the POPS Plan. Deleting a strategy also
means deleting related PPSAs, and physical and
financial targets.
12. To save the indicator, click the “Save”
button and you will be directed to the
updated Step D.
1. To create more indicators, click the
“Create Indicator” button per issue.
2. To update the indicator, click the
“Update Indicator”
 3. To delete an indicator, click the “Delete
Indicator” button, and a pop-up box will
appear asking for a confirmation to delete a
record. Click the “Ok” button to delete the
indicator, otherwise click “Cancel”.
Chapter E. Critical Policies, Programs,
Projects, Services, And Activities
 Chapter E
PART 1

E. CRITICAL POLICIES, PROGRAMS, PROJECTS, SERVICES,

AND ACTIVITIES

Activity Matrix by Strategy

Chapter E
Column 1 (E-1): (a) Indicator and (b)
Chapter E
Target – to be obtained from what have
been specified/indicated in Chapter D.
Column 2 (E-2): Strategies – the plan of
action for the approach taken in meeting
the objective. Chapter E
Guide Question: How would you meet your
objective?
Column 3 (E-3): Policies, Programs,
Chapter E
Projects, Services, and Activities
(PPSAs)
 Chapter E
Column 3 (E-3): Title of Policies, Programs, Projects, Services, and
Activities (PPSAs)
Policies - a principle of action that is needed to be adopted

Programs - several related projects implemented for a purpose 

Projects - any series of related activities that is intended to solve a problem or achieve an
objective, and has a beginning and an end

Services - regular functions of a given office to be performed by the regular staff of that
office using existing facilities and budget (DILG Memorandum Circular: Guide to
Comprehensive Development Plan Preparation for Local Government Unit); a system of
implementing tasks to provide a public need

Activities - set of actions needed to obtain outputs.

 Column 4 (E-4): Office Primary Responsible

Chapter E
(OPR) - the name of the agency or group that will
take the lead and those who will be involved in
implementing the specified PPSA.

(Refer to table E.1 for the Collaboration Matrix to

identify the points of intersection between different
agencies in accomplishing the PPSAs)
SAMPLE COLLABORATION MATRIX
 Chapter E
E-5a: Starting Date – target date for E-5b: Completion Date – target date
beginning the activity for concluding the activity
Column 6 (E-6): Expected Outputs - expected
results (completed tasks or project deliverables)
from the development of policy or implementation Chapter E
of programs, projects, services, and activities

Guide Question: What will be the measurable end

products of the planned activities?
 PART 2

Encoding Chapter E in
POPSP-PCMS
1. To generate report, click the “Generate
Report” button. It will direct you to the
downloaded PDF copy of the existing
Critical Policies, Programs, Projects,
Services and Activities
2. To create activity, click the “Create
Activity” or “Create More Activity”
button and it will direct you to the
creation of activity.
 1. Encode the title of the PPSA

(Example: Conduct monthly meetings of

municipal ADAC)
2. Encode the Lead Implementing
Group/Office(r) Primary Responsible that
will take lead and those who will be involved
in implementing the specified PPSA.

(ex. M/ADAC; Barangay Reps)

3. Select the Schedule of
Implementation or the Starting
date which would be the target date
for beginning the activity

(ex. February 3, 2020)

4. Select the Completion Date or the
target date for concluding the activity

(ex. December 28, 2020)

5. Encode the Expected Output, or the completed
tasks or project deliverables, from the
development of policy or implementation of PPSA.

(ex. Number of Meeting Reports)

6. Click the “Add Expected Output”
button if you have identified more than
one expected output.
7. Click the “Delete Expected Output” if you
want to delete an expected output. But be
aware that each expect output is related to
certain physical and financial targets of the
POPS Plan. Deleting an expected output also
means deleting related physical and financial
targets.
8. Click the “Create” button to save the
indicator and you will be directed to the
updated Step E.
1. To update the activity, click the “Update
Activity” button and it will direct you to
the update page.
1. Click the “Update” button to save the updates
on a certain PPSA.
2. To delete PPSA, click the “Delete Activity” button
and a pop-up box will appear asking for a
confirmation to delete PPSA. Click the “Ok” button to
delete the activity, otherwise click “Cancel”.
Chapter F. Funding Requirements
 Chapter F

Step F: Funding Requirements:

• The Annual Investment Program (AIP) shall be encoded here.
• It should include the detailed annual targeted allocation for each
PPSA in the regular operational budget items broken down into PS,
MOOE, and CO.
• As explained in the previous step, targets cannot be added in this
step if there were no expected outputs under Step E.
 Chapter F
PART 1
 Column 2 (F-2): PPSA
Column 1 (F-1):
Strategies
 Column 3 (F-3): Schedule of
Implementation

F-3a: Starting Date – target date for F-3b: Completion Date – target date
beginning the activity for concluding the activity
Column 4 (F-4): Physical Target of the
Expected Outputs - expected results
(completed tasks or project deliverables)
from the development of policy or
implementation of programs, projects,
services, and activities (PPSAs)
Guide Question: What will be the measurable end products of the planned activities?

Column 5 (F-5): Funding Column 6 (F-6): Possible

Requirement Funding Source
Guide Question: What will be the measurable end products of the planned activities?

Column 7 (F-7): Amount

Personnel Services (PS)

Maintenance and Other Operating Expenses (MOOE)

Capital Outlay (CO)

Total
 Chapter F
2. Priority POPS Issue:
 PART 2

Encoding Chapter F in POPSP-PCMS

Figure 48. Step F. Funding Requirements

1. To generate report, click the

“Generate Report” button. It will direct
you to the downloaded PDF copy of the
report generated form (Figure 49).
Figure 49. Downloaded Copy of Step F. Funding Requirements
Figure 48. Step F. Funding Requirements

2. This is the Step where the Confidential Fund (CF)

allocation of the LGU must be encoded in order to be
properly compared to the annual computation of CF by
the system. Click “Create CF Allocation” and you will be
redirected to the page (Figure 50) where you have to
encode your LGU’s allocated amount for CF for one year.
Figure 50. Create CF Allocation Page

1. Encode the Amount of the CF

Allocation

(Example: PHP 30,000)

 Figure 50. Create CF Allocation Page

2. Supporting Documents to be
uploaded in this Step by simply
dragging the files to the box or by
clicking the “Browse” button
 Figure 50. Create CF Allocation Page

4. To save the CF Allocation, click the “Create” button

and you will be directed to the updated Step F as shown
in Figure 51.
 Figure 51. Updated Page of Step F. with CF Allocation

1. To update Actual CF Allocation, click the

“Update CF Allocation” button and it will
direct you to the update page as shown in
Figure 52.
Figure 51. Updated Page of Step F. with CF Allocation

2. To delete indicator, click the “Delete CF

Allocation” button and a pop-up box will appear
asking for a confirmation to delete CF Allocation.
Click the “Ok” button to delete the CF Allocation,
otherwise click “Cancel”.
 Figure 52. Update Confidential Fund Page

1. To remove uploaded files, click the

“Remove” button

3. To save the CF Allocation and uploaded files, click

the “Update” button and you will be directed to the
updated Step F as shown in Figure 51. 2. To upload selected files, click
“Upload” button
Figure 48. Step F. Funding Requirements

3. To create Physical and Financial Targets, click

the “Create Target” button and you will be
directed to the Create Targets Page (Figure 53).
 Chapter F

When creating targets, this page will show your chosen Strategy, PPSA,
and Expected Output that you encoded on Step E to determine the
detailed annual allocation for each PPSA and in the regular operational
budget items broken down into Personal Services, Maintenance and
other Operating Expenses, and Critical Outlay.
Figure 53. Create Target Page

1. Regulatory Measures or the issuances by the local

executive or legislative bodies that seek to direct a
course of action or apply a principle because there are
certain PPSAs that can only be undertaken if the
required policy is instituted (Example: Municipal
Ordinance, EO, Ordinances)
Figure 53. Create Target Page

2. Funding Requirement or the amount/Pesos to be

charged to PS, MOOE, and CO (see Figure 53, number
4) (ex. PHP 100,000.00).
Figure 53. Create Target Page

3. Possible Funding Source or an entity where the

amount needed for the POPS Plan implementation
will come from (ex. General Fund or (GF), grant or
loan from international or private donor or subsidy
from the national government)
Figure 53. Create Target Page

5. Quantity of the Physical Target of the

expected output. In this box, you can only
encode the quantity of your physical
target.
Figure 53. Create Target Page

6. Quality Label of the Physical Targets

Figure 53. Create Target Page

7. click the “Create” button to

save Target and you will be
directed to the updated Step F as
shown in Figure 54.
Figure 54. Updated Step F.

1. To update a target, click the “Update Target” button

Figure 54. Updated Step F.

2. To create more Physical and

Financial Targets, click the
“Create Target” button
Figure 54. Updated Step F.

3. To delete a target, click the “Delete

Target” button and a pop-up box will appear
asking for a confirmation to delete target.
Click the “Ok” button to delete the target,
otherwise click “Cancel”.
Figure 48. Step F. Funding Requirements

4. If there is no “Create Target” button available, it

means there is no created PPSA under a strategy of a
certain POPS Issue.
 Chapter F

If you see a note saying “PPSA Implementation Schedule does not cover this
year” it means your Schedule of Implementation as encoded in Step E does not
cover the year where the note shows.

If the PPSA is for three years or needed to have targets for the other years, then
you must go back to that certain PPSA and change the Schedule of
Implementation. (ex. From “Jan 2020-Dec 2020, you can change it to “Jan 2020-
Dec 2021” or Jan 2020-Dec 2022”), but only if that is what is the original plan, as
stated on the approved POPS Plan or have been agreed during POC meetings
and with a corresponding POC Resolution).
 Chapter F

Note: Each Target is related to physical and financial targets of the

POPS Plan, deleting a certain Target also means deleting related
expected outputs, and physical and financial accomplishments, as well as
actual allocation.
Chapter G. Actual Allocation
 Chapter G
Step G. Actual Allocation:
This is the step where the Actual Appropriation for three years shall
be encoded including the General Appropriation Amount (GAA), GA
Ordinance Number, Date Approved, and the total Amount
Appropriated for POPS Plan.

The targeted PPSAs are shown here and actual allocation shall be
encoded per PPSA to appear on the Actual Allocation of the reporting
forms.
 PART 1 Chapter G

PPSAs Implementing Schedule of Expected Funding

Funding Requirements
Office Implementation Outputs Source
Started Completed PS MOOE CO TOTAL

PEACE AND ORDER                

a. Crime and Disorder                
               
a.i Illegal Drugs                
                 
b. Conflict                
TOTAL                
PUBLIC SAFETY                
a. Road and Vehicle Safety                
                 
b. Emergency/Crisis                
Management and Fire Safety
                 

TOTAL                
GRAND TOTAL                
Table 7 Annual Implementation Plan
Note: The Annual Implementation Plan serves as an input to the Annual Investment Program (AIP)
 PART 2

Encoding Chapter G. in POPSP-PCMS

Figure 55. Step G. Actual Allocation

1. To generate report, click the

“Generate Report” button. It will
direct you to the downloaded PDF
copy of Actual Allocation (Figure
56).
Figure 56. Downloaded Copy of Actual Allocation
Figure 55. Step G. Actual Allocation

2. To create Actual Allocation, click the

“Create Appropriation” button and it will
direct you to the Create Appropriation page
as shown in Figure 57.
When creating Allocation, Create Appropriation
page will show the list of your identified critical
PPSAs and Target Amount per PPSA that you
encoded on Step F. Funding Requirements.
Note: Each Allocation is related to financial accomplishments
of the POPS Plan, deleting a certain Allocation also means
deletimg actual allocation on the financial accomplishments.
Figure 57. Create Appropriation Page
Figure 57. Create Appropriation Page

1. Encode the Total Amount Appropriated

for POPS Plan (Example: PHP
3,600,000.00)
Figure 57. Create Appropriation Page

2. Encode the GA Ordinance Number (ex.

Municipal Resolution No. 2019-03)
Figure 57. Create Appropriation Page

3. Select the approval date or Date

Approved of the GA Ordinance (ex. 12-
12-19)
Figure 57. Create Appropriation Page

4. Encode the General Appropriation

Amount (ex. PHP 53,000,000.00)
Figure 57. Create Appropriation Page

5. Supporting Documents for the Actual

Allocation are required to be uploaded in the
system by simply dragging the files to the box
below or by clicking the “Browse” button
Figure 57. Create Appropriation Page

6. Encode the Actual Amount allocated for

each PPSA (ex. PHP 500,000.00)
Figure 57. Create Appropriation Page

7. To save Actual Allocation data, click the “Create”

button and you will be directed to the updated Step G as
shown in Figure 58.
 Figure 58. Updated Step G

1. To update Actual Allocation, click the “Update

Appropriation” button and it will direct you to
the update page as shown in Figure 57.
 Figure 58. Updated Step G

2. To delete indicator, click the “Delete Appropriation” button,

and a pop-up box will appear asking for a confirmation to delete
the Appropriation. Click the “Ok” button to delete the Actual
Allocation, otherwise click “Cancel”.
Figure 58. Updated Step G

3. The total of the target amount and allocated

amount is shown at the bottom of the encoded
appropriation per year
Chapter H. Reporting Form 1
 Chapter H
Step H. Reporting Form 1:

Reporting Form 1 serves as the semestral accomplishment

for progress monitoring. It reflects the information
indicated in Steps D and F. It shall be submitted every 30th
day of the ensuing month and year. If submission date falls
on a weekend, this report shall be submitted on the next
working day.
 PART 1 Chapter H
Table H.1: Reporting Form 1 (semi-annual)
PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
  Annual Target Actual Conducted Date of Target Actual  
Completion Utilization

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
 
___________________________________________ ___________________________________________
  DILG Provincial
  Director/City Director/City
  or Municipal   Provincial/City/Municipal
  Peace and  Order Council    
Local Government Operations Officer Chairperson
Date signed Date signed
 Column 1 (H-1): PPSAs - programs, projects, services, and
activities (refer to Table E)
Table H.1: Reporting Form 1 (semi-annual)
PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
  Annual Target Actual Conducted Date of Target Actual  
Completion Utilization

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
 
___________________________________________ ___________________________________________
  DILG Provincial
  Director/City Director/City
  or Municipal   Provincial/City/Municipal
  Peace and  Order Council    
Local Government Operations Officer Chairperson
Date signed Date signed
 Column 2 (H-2): Actual Allocation – total amount allocated for each
PPSA

Table H.1: Reporting Form 1 (semi-annual)

PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
  Annual Target Actual Conducted Date of Target Actual  
Completion Utilization

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
 

___________________________________________ ___________________________________________
               
DILG Provincial Director/City Director/City or Municipal Provincial/City/Municipal Peace and Order Council
Local Government Operations Officer Chairperson
Date signed Date signed
Guide Question: What would you like to achieve?

Column 3 (H-3): Physical Accomplishment Target - expected results/outputs (completed

tasks or project deliverables) from the development of policy or implementation of programs,
projects, services, and activities (refer to Table E)

Table H.1: Reporting Form 1 (semi-annual)

PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
  Annual Target Actual Conducted Date of Target Actual  
Completion Utilization

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
 
___________________________________________ ___________________________________________
DILG Provincial Director/City Director/City or Municipal Provincial/City/Municipal Peace and Order Council
               
Local Government Operations Officer Chairperson
Date signed Date signed
Guide Question: What will be the measurable end products of the planned activities?

Column 4 (H-4): Actual Conducted - actual outputs produced from

implementation of programs, projects, and activities

Table H.1: Reporting Form 1 (semi-annual)

PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
  Annual Target Actual Conducted Date of Target Actual  
Completion Utilization

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
 
___________________________________________ ___________________________________________
  DILG Provincial
  Director/City Director/City
  or Municipal   Provincial/City/Municipal
  Peace and  Order Council    
Local Government Operations Officer Chairperson
Date signed Date signed
Guide Question: What will be the measurable end products of the planned activities?
Column 5 (H-5): Date of Completion- actual date implementation was
completed

Table H.1: Reporting Form 1 (semi-annual)

PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
  Annual Target Actual Conducted Date of Target Actual  
Completion Utilization

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
 
___________________________________________ ___________________________________________
    Director/City Director/City
DILG Provincial   or Municipal    
Provincial/City/Municipal Peace and  Order Council    
Local Government Operations Officer Chairperson
Date signed Date signed
Guide Question: What will be the measurable end products of the planned activities?
Column 6 (H-6): Funding Target - required funding as
indicated in Table G.2.

Table H.1: Reporting Form 1 (semi-annual)

PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
  Annual Target Actual Conducted Date of Target Actual  
Completion Utilization

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
 
___________________________________________ ___________________________________________
DILG Provincial Director/City Director/City or Municipal Provincial/City/Municipal Peace and Order Council
               
Local Government Operations Officer Chairperson
Date signed Date signed
Guide Question: What will be the measurable end products of the planned activities?
Column 7 (H-7): Funding Actual Utilization - total
amount that has been accomplished

Table H.1: Reporting Form 1 (semi-annual)

PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
  Annual Target Actual Conducted Date of Target Actual  
Completion Utilization

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
___________________________________________
  ___________________________________________
DILG Provincial Director/City Director/City or Municipal Local Provincial/City/Municipal Peace and Order Council
 
Government Operations
  Officer    
Chairperson        
Date signed Date signed
Guide Question: What will be the measurable end products of the planned activities?
Column 8 (H-8): Remarks - comments or information on the
implementation including reasons for not meeting the targets, if any.
Table H.1: Reporting Form 1 (semi-annual)
PPSAs Actual Allocation Physical Accomplishment Funding Remarks
  (Expected Outputs)  
   
Annual Target Actual Conducted Date of Target Actual
  Completion Utilization  

(H-1) (H-2) (H-3) (H-4) (H-5) (H-6) (H-7) (H-8)

PEACE AND ORDER
 

               

PUBLIC SAFETY
 

___________________________________________ ___________________________________________
               
DILG Provincial Director/City Director/City or Municipal Provincial/City/Municipal Peace and Order Council
Local Government Operations Officer Chairperson
Date signed Date signed
 Chapter H

The following are the different levels of implementation:

 F – Full Implementation
 P – Partial Implementation
 NI– No Implementation at all, but scheduled for
implementation within the reporting period
 NA – Not for implementation within the reporting period
 C – Cancelled
 PART 2

Encoding Chapter H in POPSP-PCMS

Figure 59. Step H. Reporting Form 1

1. To generate report, click the

“Generate Report” button It will
direct you to the downloaded PDF
copy of Reporting Form 1 (Figure 60)
Figure 60. Downloaded Copy of Step H.
Figure 59. Step H. Reporting Form 1

2. To create accomplishments, click the a

“Create Accomplishment” button
 Figure 59. Step H. Reporting Form 1

When there are no encoded targets and

ocation, this is what will appear on the
porting Form 1
Figure 62. Create Accomplishment Page

1. Select the Semester for the accomplishment

(Example: First Semester or Second Semester)
Figure 62. Create Accomplishment Page

2. Select the Level of Implementation of

the PPSAs
Figure 62. Create Accomplishment Page

3. Encode the quantity of your Actual Conducted

physical target (ex. If the physical target is 50 mobile
patrols, you will encode the quantity of the actual
conducted patrols that were conducted within the
semester)
Figure 62. Create Accomplishment Page

4. Select the Actual date of

Implementation or of the PPSA or its
Completion Date (ex. June 16, 2020)
 Figure 62. Create Accomplishment Page

5. Encode the amount of the Actual

Utilization during the semester that you
have chosen (ex. PHP 250,000.00)
Figure 62. Create Accomplishment Page

6. Encode the Remarks for each

accomplishments that you will create.
 Chapter H
The remarks any comments one may have on the following:
1) Level of Implementation
2) Causes of delays or non-implementation
3) Reason for not meeting the target
4) Challenges in the implementation
5) Best practices or awards from successful implementation
6) Any useful information for the monitoring of progress
7) If the level of implementation is NA, note under remarks whether
the PPSA(s) is/are still “on track” or “delayed.”
Figure 62. Create Accomplishment Page

7. To save Accomplishments, click the “Create”

button and you will be directed to the updated
Step H as shown in Figure 63
Figure 63. Updated Step H

2. Click “Create More

Accomplishment” for
PPSAs that were scheduled
for both semesters of the
year

• “Update
Accomplishment”
• “Delete
Accomplishment”
Figure 64. Update Accomplishment Page

1. To update accomplishment, click the “Update”

button to save changes.
Chapter I. Reporting Form 2
 Chapter I
Step I. Reporting Form 2:
The Reporting Form 2 is where actual indicator data are to be
accomplished. Use the indicators in Step D. Objectives, Strategies,
Targets, Indicators, and Baseline Data to define baseline and
targets. This report shall be submitted annually. The three
columns shall only be completed if you’re already reporting for
the 3rd year of the 3-year POPS Plan.
 PART 1
Table 9 Reporting Form 2 (Annual)
Objective Indicator Baseline Target Actual
(Year)

      Year 1 Year 2 Year 3 Year 1 Year 2 Year 3

     

     

     
 PART 2

Encoding Chapter I in POPSP-PCMS

 Figure 65. Step I. Reporting Form 2

1. To generate report, click the “Generate Report” button.

It will direct you to the downloaded PDF copy of Reporting
Form 1 (Figure 66)
Figure 65. Step I. Reporting Form 2

2. To update Actual Indicator, click the “Update”

button and it will direct to the Update Indicator
Target page.
 Chapter I

When encoding Actual Indicator Data, this page will show your chosen
Objective, Indicator, Baseline, and the target Indicators for three years that you
encoded on Steps C and D. If what appears on the Target Indicator Measure
column cannot be edited on this page, you must go back to Step D to edit the
Target Indicators.
 Figure 66. Update Indicator Target

1. Encode the Actual Indicator Data where what you needed to

encode is just the actual value. You can already disregard the unit of
measure, as long as it’s clarified on what was encoded on the Indicator
(ex. Percent reduction/ number of persons trained) on Step D.
Figure 66. Update Indicator Target

2. Click the “Remove” button if you need to delete an

attached Supporting Document/Certification
Figure 66. Update Indicator Target

3. Click the “Upload” button

to upload attachments
Figure 66. Update Indicator Target

4. Click the “Browse” button to attach

relevant certifications or supporting
documents for the Actual Indicator data
 Figure 66. Update Indicator Target

5. To save Actual Indicator

Data, click the “Update” button
Figure 67. Updated Step I

1. To update Actual Indicator Data, click the “Update” button

Figure 67. Updated Step I

2. the file name of the uploaded relevant certifications

or supporting documents will appear below the table
of a specific Objective. This will also appear on the
Reporting Form 2.
Chapter J. POC Secretariat Report
 Chapter J
Step J. POC Secretariat Report:
This step was created to monitor the activities of POC secretariats. For
innovations or activities conducted and accomplished by the POC
Secretariats that are not reflected in the reporting forms, these shall be
included in this step. The format shall be in a narrative form where
major activities conducted, action points taken, POPS issues addressed,
and accomplishment highlights achieved are summarized. This shall also
be submitted together with Reporting Form 1.
 Chapter J
Table J: POC Secretariat Report
Encoding Chapter J in POPSP-PCMS
 Figure 68. Step J. POC Secretariat Report

1. To generate report, click the “Generate Report”

button. It will direct you to the downloaded PDF copy
of POC Secretariat Report
Figure 69. Downloaded Copy of POC Secretariat Report
 Figure 68. Step J. POC Secretariat Report

2. To create narrative report, click the “Create

Narrative” button and it will direct to the
Create Narrative page
Figure 70. Create Narrative Report

1. The tool bar to help the POC

Secretariats in writing the narrative
reports
Figure 70. Create Narrative Report

2. The text box where the

narrative report shall be
written
 Figure 70. Create Narrative Report

3. To save the Secretariat Report, click the “Create”

button and you will be directed to the updated Step J
Figure 71. Updated Step J
 Figure 71. Updated Step J

1. To update POC Secretariat Report,

click the “Update Narrative” button
and it will direct you to Update
Narrative Page
 Figure 71. Updated Step J

2. To delete POC Secretariat Report, click the

“Delete Narrative” button, and a pop-up
box will appear asking for a confirmation to
delete Narrative. Click the “Ok” button to
delete the Narrative, otherwise click
“Cancel”
 Figure 71. Updated Step J

3. If narrative report is final and

ready for submission to CO, click
the “Submit to CO” button
Figure 71. Updated Step J

4. The Submission History of the POC

Secretariat Report shows the date when it
was created and updated
 Chapter K. POPS Plan Summary
Submission of Accomplishment Reports
through POPSP-PCMS
 Table 10 POPS Plan Summary
Directions: Fill out Summary Table below using information from previous Chapters.
POPS Challenges/Issues Objective Indicator Baseline Target Strategies PPSAs Expected Office(r)  
by Outputs Primarily Funding Requirements
_____ Responsible
Source Year Year Year Total
1 2 3

PEACE AND ORDER                          

a. Crime and Disorder                          

                           
a.i Illegal Drugs                          

                           
a. Conflict                          
                           
PUBLIC SAFETY                          
                           
a. Road and Vehicle Safety                          

                           
a. Emergency/Crisis                          
Management and Fire
Safety

                           

Note: The POPS Plan Summary serves as the input to the Local Development Investment Program (LDIP)
Step K. Submission of Reports:
Going back to Step A. Review of Local Strategic Direction, shows the
availability reports of POPS Plan and the link that will redirect you to this
step. This is where the encoders of LGUs must submit their Reporting Forms
and POC Secretariat Reports. Also, PPOCS and RPOCS can also access the
Physical and Financial Accomplishment of the LGUs in this Step.
Figure 72. Step K. Submission of Reports
 Chapter K
Reporting Form 1
To submit the semestral accomplishment report, Click no. 1. Reporting
Form 1 and you will be directed to the submission page of Reporting
Form 1. Submission for all semesters within the 3-year POPS Plan can be
found on this page.
Figure 74. Submit Button for Reporting Form 1

1. To export this report, click the “Export” button where you

can choose between PDF and Excel copy. It will direct you to
the downloaded PDF copy and the downloaded Excel file of
Reporting Form 1
Figure 73. Submission of Reporting Form 1 Page

To submit Reporting Form 1, click the link of your desired report. “Need to Submit
to RO/PO” will appear as the current status because you still haven’t submitted the
semestral report to Provincial Office (PO) or Regional Office (RO) for approval or
revision. To submit report, click the link and it will show you the summary of
Reporting Form 1 for submission.
Figure 75. Downloaded Copy of Semestral Reporting Form 1
Figure 76. Downloaded Excel File of Reporting Form 1
Figure 74. Submit Button for Reporting Form 1

2. The table for the

Submission history of a
certain reporting form will
show the history of
submission from when it was
submitted to its current
status
Figure 74. Submit Button for Reporting Form 1

3. Write the remarks about the

reporting form. This is also where the
PPOCS/RPOCS/NPOCS will write the
remarks if they marked your report
as “For Revision”
Figure 74. Submit Button for Reporting Form 1

4. The most important button when submitting the accomplishment report because it will not
be checked by the PPOCS/RPOCS if not clicked. This button will disappear when your status is
“Submitted to RO/PO or Submitted to CO”. If your status is still “Need to Submit to RO/PO”
and there’s no available button, please try to zoom out or click “ctrl –“. If there’s still no button,
you can report it to the POPS IT Officer by filling out the POPSP Issue Report Template (BLGS
Unnumbered Memorandum dated March 21, 2018)
 Reporting Form 2
To submit the annual accomplishment report, Click no. 2. Reporting Form 2
and you will be directed to the submission page of Reporting Form 2 (Figure
78). Submission buttons for the 3-year POPS Plan can be found on this page
Figure 78. Submit Button for Reporting Form 2

1. To export this report, click “Export”

button where you can choose between PDF
and Excel copy. It will direct you to the
downloaded PDF copy (Figure 79) and the
downloaded Excel file of Reporting Form 1
Figure 78. Submit Button for Reporting Form 2

2. This section will reflect the attached relevant

certifications and supporting documents. When
there are no attachments or the attachments
doesn’t include signed certifications to justify each
accomplished objective, this report will be marked
as “For Revision” by the PPOCS/RPOCS and
“Incomplete” by the NPOCS.
Figure 78. Submit Button for Reporting Form 2

3. The table for the

Submission history of a
certain reporting form. This
will show the history of
submission from when it was
submitted to its current status
Figure 78. Submit Button for Reporting Form 2

4. Write the remarks about the reporting form.

This is also where the PPOCS/RPOCS/NPOCS will
write the remarks if they marked your report as
“For Revision”
Figure 78. Submit Button for Reporting Form 2

5. Click the most important button when

submitting the accomplishment report
because it will not be checked by the
PPOCS/RPOCS if not clicked. This button
will disappear when your status is
“Submitted to RO/PO or Submitted to CO”.
Figure 79. Downloaded Copy of Annual Reporting Form 2
Figure 80. Downloaded Excel File of Reporting Form 2
POC Secretariat Report
Once clicked, you will be redirected to Step J. POC Secretariat Report. You have
to click the “Submit to CO” button to be counted as submitted to CO.
The accomplishment reports that were submitted to
NPOCS are recorded in the system with the following
submission statuses:
1) On- Time Submission – accomplishment reports that were
submitted to CO on or before the deadline of the submission
(August 30 or March 30). (Note: The reports that were submitted
before the deadline of submission but were marked as “For
Revision” and were returned to the respective LGUs by the CO due
to lack of information, should be returned to CO ten (10) days
after it was returned to be marked as “On-time Submission”)
2) Late Submission – accomplishment reports that were submitted to
CO/NPOCS level after the said deadlines of submission. (Note: Reports that
were submitted after the deadline of submission but were marked as “For
Revision” and were returned to the respective LGUs by the CO due to lack of
information, should be returned to CO ten (10) days after it was returned to
be included on the total of updated submitted accomplishment reports to
CO).

3) No Submission – accomplishment reports that are not yet submitted

to CO/NPOCS level.
Continuation of Dashboard
3.3 My Plans
The My Plans menu is included in the navigation pane.

Figure 83. My Plans Page

3.4 Submission
This page can only be accessed by PPOCS, RPOCS, and NPOCS. This is where
the submitted reports of C/MPOCS or PPOCS will appear.
Figure 84. Submission Page

1. Dropdown list of Regions

Figure 84. Submission Page

2. Dropdown list of Provinces

Figure 84. Submission Page

3. Dropdown list where you can chose between

Reporting Form 1 and Reporting Form 2
Figure 84. Submission Page

4. Encode the specific year to

filter the reports
Figure 84. Submission Page

5. Choose between two semesters

when filtering for Reporting Form 1
Figure 84. Submission Page

6. Dropdown list of
different statuses
 Figure 84. Submission Page

8. Click the “Reset”

button to reset the
7. When filters have been filters
set, click the “Search”
button to load the filtered
reports
 Figure 84. Submission Page

1. Dropdown list of Regions

9. Click “View
Report” to view the
submitted report
3.5 POC Secretariat Submission
This page can only be accessed by PPOCS, RPOCS, and
NPOCS. This is where the submitted POC Secretariat
reports of C/MPOCS or PPOCS will appear.
Figure 85. POC Secretariat Submission Page

1. Dropdown list of Regions

Figure 85. POC Secretariat Submission Page

2. Write the specific year filter the

year of the accomplishment reports
Figure 85. POC Secretariat Submission Page

3. Dropdown list of different

statuses (Submitted or No
Submission)
Figure 85. POC Secretariat Submission Page

4. Dropdown list of Provinces

Figure 85. POC Secretariat Submission Page

5. Choose between two semesters when

filtering for POC Secretariat Report
 Figure 85. POC Secretariat Submission Page

6. When filters have 7. Click the “Reset”

been set, click the button to reset the
“Search” to load the filters
filtered reports
Figure 85. POC Secretariat Submission Page

8. Click the “View Report” button to

view the submitted report
 3.6 Create Plan

If the term you need is not listed on dropdown, click the “Add Term”
button, and you will be directed to the Add Term page. Once done, the
page will be redirected to the Create Plan page.
4.0 Logout
To Logout or exit the system, click the Logout button located on the upper right side of
the page.

Figure 86. Logout Menu

Annexes
 
Directions: Provide a list of materials that you will be attaching to your POPS
Plan. Below is a sample list.
1. Reference materials or sources
2. Documentation of activities
3. Minutes of the meetings
4. Policy issuances
5. Activity Reports
Thank you!