Project Management Process

Monitoring &
Initiating Planning Executing Controlling Closing
• Time-boxing • Project Backlog • Coordinating Project • Monitor Working • Closing Sign-off
Planning • Project Scheduling Work Progress
• Project Charter • Project Meeting • Progress Reporting

• Plan Procurement • Coordinating • Monitor

Procurement Procurement

PMBOK 7th Edition

Roles & Responsibility R = Responsible | A = Accountable | C = Consulted | I = Informed

Project
IT PMG Project Team
Process Area Activities Committee Coordinator Management Member
Officer
Initiating Project Sizing I A R C
Time-boxing Planning I A R C
Project Charter A R C I
Planning Project Backlog I A R C
Project Scheduling I A R C
Plan Procurement I A R C
Executing Coordinating Project Work I A R C
Project Meeting I A R C
Coordinating Procurement I A R C
Monitoring &
Monitor Working Progress I A R C/I
Controlling
Progress Reporting I A R C/I
Monitor Procurement C A R I
Closing Closing Sign-Off A R C I
Initiating
Suppliers Input Process Output Customer
---- --- --- --- ---
Who supplies the process What inputs are What are the (major) What are the process Who receives the
Input? required? steps in the process? outputs? outputs?
 Project Sizing
• Project Team Member • Requirement Determine size of function • Functional sizing • Project Management
decomposition as a rough Officer
• Project Management • Functional sizing Calculating project man- • Estimates man-days • Project Management
Officer days as a rough sizing • Estimates resources Officer
 Time-boxing Planning
• Project Management • Estimates man-days Developing project time- • Time-boxing planning • PMG Coordinator
Officer • Estimates resources boxing planning (draft)
• PMG Coordinator • Time-boxing planning Review and finalize time- • Time-boxing planning • Project Management
(draft) boxing planning (baselined) Officer
• PMG Coordinator
Initiating (Cont.…)
• Estimation Model
Non-functional Size
Determine the system’s operation
capabilities and constraints that
enhance its functionality.

Estimates
• Schedules
• Effort
• Cost
• Deliverables

Functional Size Risk Factor

Measure of the amount of Identify the qualitative and
functionality provided including quantitative impact of the risk on the
expressing an estimate of the overall project so that appropriate steps can
effort required be taken to mitigate them
PMO Survey 2020
450 Company as participant:
 330 already implement PMO N/S (Not Specified)

 120 are planned to set up PMO Strategic Support

Training/ Coaching
250 197 Multi Project Management
200
133 Resource Management
150
Project Implementation
100

50 Method/ Process/ Tools

0 0% 5% 10% 15% 20% 25%

Multiple PMO's Single PMO's
Services Area

Current distribution of time budget of PMO Services Area

source: PMO Study 2020 by TPG
PMO Services Area
Project
Method, Training & Implementation
Process, Tools Coaching This involves providing
Choosing and adapting Project managers and operational support in
the PM methodologies participants in the projects by taking on
and processes to best processes are trained the management of a
suit the needs of and supported in the project, executing
everyone involved at field. defined subtasks or
the company. providing project
assistants.

Resources Multi-Project Strategic

Management Management Support
One of PMO’s primary This is also PMO’s Aligning project work
function in maintaining primary function in with the corporate
a capacity planning, maintaining a good strategy by classifying,
tactical resource overview of all the selecting, and
planning between projects and prepared in prioritizing (and, if
project and line leaders due consideration of necessary, terminating)
as well as functional interdependencies projects..
work planning. between projects.
#1 Method, Process, Tools
Operation of PM Tools

Creation PM Operation Guide

Definition of Process

Provision of Method

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Well Established Improvement are Planned Start in 12 months N/S

Activities and satisfaction in the context of the standardization of the PM environment. (source: PMO Study 2020 by TPG)
#2 Training/ Coaching
PM Meeting for sharing

Creation of Knowledge Base

Training for Project Manager

Coaching in daily project work

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Well Established Improvement are Planned Start in 12 months N/S

Activities and satisfaction in the context of training and support of the stakeholders (source: PMO Study 2020 by TPG)
 #3 Project Implementation
Provision of full-time project assistance

Provision of project assistance

Provision of full-time PM

Moderation of Meetings

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Well Established Improvement are Planned Start in 12 months N/S

Activities and satisfaction in the context of project implementation (source: PMO Study 2020 by TPG)
#4 Resources Management
Strategic capacity planning

Resources allocation and conflict resolution

Coordination of Project Manager and Team Leader

Work planning and effort estimation

Resoruces planning in project

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Well Established Improvement are Planned Start in 12 months N/S

Activities and satisfaction concerning the resource management support by the PMO (source: PMO Study 2020 by TPG)
#5 Multi-Project Management
Prepare and conduct portfolio meeting

Identify deviations and take countermeasures

Control cross-project objective, resources and deadlines

Control cross-project dependencies

Prepare multi-project reports

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Well Established Improvement are Planned Start in 12 months N/S

Activities and satisfaction concerning the multi-project support by the PMO (source: PMO Study 2020 by TPG)
#6 Strategic Support
Cost-benefit (earning value) analysis of projects

Distribution of strategic information

Prioritization of projects

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Well Established Improvement are Planned Start in 12 months N/S

Activities and satisfaction concerning the strategic support by the PMO (source: PMO Study 2020 by TPG)