Report of Doctor Appointment

system
Introduction of the Project Doctor
Appointment System:
• The "Doctor Appointment System" has been developed to override the problems
prevailing in the practicing manual system. This software is supported to eliminate and
in some cases reduce the hardships faced by this existing system. Moreover this
system is designed for the particular need of the company to carry out operations in a
smooth and effective manner.
• The application is reduced as much as possible to avoid errors while entering the data.
It also provides error message while entering invalid data. No formal knowledge is
needed for the user to use this system. Thus by this all it proves it is user-friendly.
Doctor Appointment System , as described above, can lead to error free, secure,
reliable and fast management system. It can assist the user to concentrate on their
other activities rather to concentrate on the record keeping. Thus it will help organization
in better utilization of resources.
• Every organization, whether big or small, has challenges to overcome and
managing
the information of Appointment, Doctor, Booking, Doctor Fees, Doctor Schedule. Every
Doctor Appointment System has different Doctor needs, therefore we design exclusive
employee management systems that are adapted to your managerial requirements.
This is designed to assist in strategic planning, and will help you ensure that your
organization is equipped with the right level of information and details for your future
goals. Also, for those busy executive who are always on the go, our systems come with
emote access features, which will allow you to manage your workforce anytime, at all
times. These systems will ultimately allow you to better manage resources.
Abstract of the Project Doctor Appointment
System:
The purpose of Doctor Appointment System is to automate the existing manual
system by the help of computerized equipments and full-fledged computer software, fulfilling
their requirements, so that their valuable data/information can be stored for a longer period
with easy accessing and manipulation of the same. The required software and hardware are
easily available and easy to work with.

• Doctor Appointment System, as described above, can lead to error free, secure,
reliable and fast management system. It can assist the user to concentrate on their
other activities rather to concentrate on the record keeping. Thus it will help organization
in better utilization of resources. The organization can maintain computerized records
without redundant entries. That means that one need not be distracted by information
that is not relevant, while being able to reach the information.
 The aim is to automate its existing manual system by the help of computerized
equipments and full-fledged computer software, fulfilling their requirements, so that
their valuable data/information can be stored for a longer period with easy accessing and
manipulation of the same. Basically the project describes how to manage for good
performance and better services for the clients.
Objective of Project on Doctor Appointment
System:
• The main objective of the Project on Doctor Appointment System is to manage the
details of Doctor, Appointment, Patient, Booking, Doctor Schedule. It manages all
the information about Doctor, Doctor Fees, Doctor Schedule, Doctor. The project
is totally built at administrative end and thus only the administrator is guaranteed
the access. The purpose of the project is to build an application program to reduce
the manual work for managing the Doctor, Appointment, Doctor Fees, Patient. It
tracks all the details about the Patient, Booking, Doctor Schedule.
Functionalities provided by Doctor
Appointment System are as follows:
• Provides the searching facilities based on various factors. Such as Doctor, Patient, Booking, Doctor
Schedule
• Doctor Appointment System also manage the Doctor Fees details online for Booking details, Doctor
Schedule details, Doctor.
• It tracks all the information of Appointment, Doctor Fees, Booking ect
• Manage the information of Appointment
• Shows the information and description of the Doctor, Patient
•To increase efficiency of managing the Doctor Appointment
•IT deals with monitoring the information and transactions of Booking.
•Manage the information of Doctor.
•Editing, adding and updating of Records is improved which results in proper
resource management of Doctor data.
• Manage the information of Booking
• Integration of all records of Doctor Schedule.
Scope of the project Doctor Appointment
System
•It may help connecting perfect management in details. In a very short time , the collection will be obvious , simple and
sensible. It will help a person to know the management of passed year perfectly and vividly. It also helps in current all
works relative to Doctor Appointment System. It will be also reduced the cost of collecting the management & collection
procedure will go on smoothly.
• Our project aims at Business process automation, i.e. we have tried to
computerize various processes of Doctor Appointment System.
• In computer system the person has to fill the various forms & number of copies of the forms can be easily generated at a
time.
•In computer system, it is not necessary to create the manifest but we can directly print it, which saves our time.
•To assist the staff in capturing the effort spent on their respective working areas.
•To utilize resources in an efficient manner by increasing their productivity through automation.
• The system generates types of information that can be used for
various purposes.
• It satisfy the user requirement
• Be easy to understand by the user and operator
• Be easy to operate
• Have a good user interface
• Be expandable
• Delivered on schedule within the budget.
Reports of Doctor Appointment System:

• It generates the report on Doctor, Appointment, Doctor Fees

• Provide filter reports on Patient, Booking, Doctor Schedule
• You can easily export PDF for the Doctor, Doctor Fees, Booking
• Application also provides excel export for Appointment, Patient,
Doctor Schedule
• You can also export the report into csv format for Doctor,
Appointment, Doctor Schedule
Modules of Doctor Appointment System:

• Doctor Management Module: Used for managing the Doctor details.

• Doctor Schedule Module : Used for managing the details of Doctor Schedule
• Doctor Fees Module : Used for managing the details of Doctor Fees
• Appointment Management Module: Used for managing the information and details of
the Appointment.
• Patient Module : Used for managing the Patient details
• Booking Module : Used for managing the Booking informations
• Login Module: Used for managing the login details
• Users Module : Used for managing the users of the system
Input Data and Validation of Project on Doctor Appointment System

• All the fields such as Doctor, Patient, Doctor Schedule are validated and does not take invalid
value
• Each form for Doctor, Appointment, Doctor Fees can not accept blank value fields
• Avoiding errors in data
• Controlling amount of input
• Integration of all the modules/forms in the system.
• Preparation of the test cases.
• Preparation of the possible test data with all the validation checks.
• Actual testing done manually.
• Recording of all the reproduced errors.
• Modifications done for the errors found during testing.
• Prepared the test result scripts after rectification of the errors.
• Functionality of the entire module/forms.
• Validations for user input.
• Checking of the Coding standards to be maintained during coding.
• Testing the module with all the possible test data.
• Testing of the functionality involving all type of calculations etc.
• Commenting standard in the source files.
The software quality plan we will use the following SQA Strategy:

• In the first step, we will select the test factors and rank them. The
selected test factors such as reliability, maintainability, portability or
etc, will be placed in the matrix according to their ranks.
• The second step is for identifying the phases of the development
process. The phase should be recorded in the matrix.
• The third step is that identifying the business risks of the software
deliverables. The risks will be ranked into three ranks such as high,
medium and low.
Features of the project Doctor Appointment System:

• Product and Component based

• Creating & Changing Issues at ease
• Query Issue List to any depth
• Reporting & Charting in more comprehensive way
• User Accounts to control the access and maintain security
• Simple Status & Resolutions
• Multi-level Priorities & Severities.
• Targets & Milestones for guiding the programmers
• Attachments & Additional Comments for more information
• Robust database back-end
• Various level of reports available with a lot of filter criteria’s
• It contain better storage capacity.
• Accuracy in work.
• Easy & fast retrieval of information.
• Well designed reports.
• Decrease the load of the person involve in existing manual system.
• Access of any information individually.
• Work becomes very speedy.
• Easy to update information
Software Requirement Specification
• The Software Requirements Specification is produced at the
culmination of the analysis task. The function and performance
allocated to software as part of system engineering are refined by
establishing a complete information description, a detailed functional
and behavioral description, an indication of performance requirements
and design constraints, appropriate validation criteria, and other data
pertinent to requirements.
The proposed system has the following requirements:

• System needs store information about new entry of Doctor.

• System needs to help the internal staff to keep information of
Appointment and find them as per various queries.
• System need to maintain quantity record.
• System need to keep the record of patient.
• System need to update and delete the record.
• System also needs a search area.
• It also needs a security system to prevent data.
Identification of need:

• The old manual system was suffering from a series of drawbacks. Since
whole of the system was to be maintained with hands the process of
keeping, maintaining and retrieving the information was very tedious and
lengthy. The records were never used to be in a systematic order. there used
to be lots of difficulties in associating any particular transaction with a
particular context. If any information was to be found it was required to go
through the different registers, documents there would never exist anything
like report generation. There would always be unnecessary consumption of
time while entering records and retrieving records. One more problem was
that it was very difficult to find errors while entering the records. Once the
records were entered it was very difficult to update these records.
• The reason behind it is that there is lot of information to be maintained
and have to be kept in mind while running the business .For this
reason we have provided features Present system is partially
automated (computerized), actually existing system is quite laborious
as one has to enter same information at three different places.
Following points should be well considered:

• Documents and reports that must be provided by the new system: there can also be few
reports, which can help management in decision-making and cost controlling, but since
these reports do not get required attention, such kind of reports and information were
also identified and given required attention.
• Details of the information needed for each document and report.
• The required frequency and distribution for each document.
• Probable sources of information for each document and report.
• With the implementation of computerized system, the task of keeping records in an
organized manner will be solved. The greatest of all is the retrieval of information,
which will be at the click of the mouse. So the proposed system helps in saving the time
in different operations and making information flow easy giving valuable reports.
Feasibility Study:

• After doing the project Doctor Appointment System, study and analyzing all the
existing or required functionalities of the system, the next task is to do the
feasibility study for the project. All projects are feasible - given unlimited resources
and infinite time.
• Feasibility study includes consideration of all the possible ways to provide a
solution to the given problem. The proposed solution should satisfy all the user
requirements and should be flexible enough so that future changes can be easily
done based on the future upcoming requirements.
A. Economical Feasibility

• This is a very important aspect to be considered while developing a

project. We decided the technology based on minimum possible cost
factor.
• All hardware and software cost has to be bone by the organization.
• Overall we have estimated that the benefits the organization is going
to receive from the proposed system will surely overcome the initial
costs and the later on running cost for system.
B. Technical Feasbility
• This included the study of function, performance and constraints that
may affect the ability to achieve an acceptable system. For this
feasibility study, we studied complete functionality to be provided in
the system, as described in the System Requirement Specification
(SRS), and checked if everything was possible using different type of
frontend and backend plaformst.
C. Operational Feasbility
• No doubt the proposed system is fully GUI based that is very user
friendly and all inputs to be taken all self-explanatory even to a
layman. Besides, a proper training has been conducted to let know the
essence of the system to the users so that they feel comfortable with
new system. As far our study is concerned the clients are comfortable
and happy as the system has cut down their loads and doing.
System Design of Doctor Appointment System

• In this phase, a logical system is built which fulfils the given requirements.
Design phase of software development deals with transforming the
clients’s requirements into a logically working system. Normally, design is
performed in the following in the following two steps:
• 1. Primary Design Phase:
• In this phase, the system is designed at block level. The blocks are created
on the basis of analysis done in the problem identification phase. Different
blocks are created for different functions emphasis is put on minimising
the information flow between blocks. Thus, all activities which require
more interaction are kept in one block.
2. Secondary Design Phase:
• In the secondary phase the detailed design of every block is performed.
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The general tasks involved in the design process are the following:
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• 1. Design various blocks for overall system processes.
• 2.Design Smaller, compact and workable modules in each block.
• 3.Design various database structure.
• 4.Specify details of programs to archive desired funcanlity.
• 5.Design the form of input, and outputs of the system.
• 6.Perfom of documentation of the design.
• 7.System reviews.
User Interface Design
• User Interface Design is concerned with the dialogue between a user
and the computer. It is concerned with everything from starting the
system or logging into the system to the eventually presentation of
desired inputs and outputs. The overall flow of screens and messages
is called a dialogue.
The following steps are various guidelines for User Interface Design:

1.The system user should always be aware of what to do next.

2.The screen should be formatted so that various types of information,
instructions and messages always appear in the same general display area.
3. Message, instructions or information should be displayed long enough to
allow the system user to read them.
4. Use display attributes sparingly.
5. Default values for fields and answers to be entered by the user should be
specified.
6. A user should not be allowed to proceed without correcting an error.
7. The system user should never get an operating system message or fatal error.
Preliminary Product Description:

• The first step in the system development life cycle is the preliminary
investigation to determine the feasibility of the system. The purpose of
the preliminary investigation is to evaluate project requests. It is not a
design study nor does it include the collection of details to describe the
business system in all respect. Rather, it is the collecting of
information that helps committee members to evaluate the merits of
the project request and make an informed judgment about the
feasibility of the proposed project.
Analysts working on the preliminary investigation should accomplish the
following objectives:

• Clarify and understand the project request

• Determine the size of the project
• Assess cost and benefits of alternative approches
• Determine the technical and operational feasibility of alternative
approaches
• Report the findings to management, with recommendations outlining
the acceptance or rejection of the proposal.
Benefit to Organization

• The organization will obviously be able to gain benefits such as savings in

operating cost, reduction in paperwork, better utilization of human resources and
more presentable image increasing goodwill.
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• The Initial Cost
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• The initial cost of setting up the system will include the cost of hardware software
(OS, add-on software, utilities) & labour (setup & maintenance). The same has to
bear by the organization.
Running Cost

• Besides, the initial cost the long term cost will include the running cost for the system
including the AMC, stationary charges, cost for human resources, cost for update/renewal
of various related software.
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• Need for Training
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• The users along with the administrator need to be trained at the time of implementation of
the system for smooth running of the system. The client will provide the training site.
• We talked to the management people who were managing a the financial issues of
the center, the staff who were keeping the records in lots of registers and the
reporting manager regarding their existing system, their requirements and their
expectations from the new proposed system. Then, we did the system study of the
entire system based on their requirements and the additional features they wanted to
incorporate in this system.
• Reliable, accurate and secure data was also considered to be a complex task without
this proposed system. Because there was no such record for keeping track of all the
activities, which was done by the Doctor Appointment System on the daily basis.
• The new system proposed and then developed by me will ease the task
of the organization in consideration. It will be helpful in generating the
required reports by the staff, which will help them to track their
progress and services.
• Thus, it will ease the task of Management to a great extent as all the
major activities to be performed, are computerized through this
system.
Project category
• Relational Database Management System (RDBMS) : This is an RDBMS based project
which is currently using MySQL for all the transaction statements. MySQL is an
opensource RDBMS System.
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• Brief Introduction about RDBSM :
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• A relational database management system (RDBMS) is a database management system
(DBMS) that is based on the relational model as invented by E. F. Codd, of IBM's San
Jose Research Laboratory. Many popular databases currently in use are based on the
relational database model.
• RDBMSs have become a predominant choice for the storage of information in
new databases used for financial records, manufacturing and logistical
information, personnel data, and much more since the 1980s. Relational
databases have often replaced legacy hierarchical databases and network
databases because they are easier to understand and use. However, relational
databases have been challenged by object databases, which were introduced in
an attempt to address the object-relational impedance mismatch in
relational database, and XML databases.
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